Payroll Specialist

Job Title: Payroll Specialist (Part-Time / 2 Year Fixed-Term Contract) Salary: Commensurate with experience plus bonus and benefits Location: London, Charing Cross, SW1 and/or Remote Who We Are Petroineos comprises trading and refining joint ventures between PetroChina International (London) Company Limited and INEOS. Established in 2011, Petroineos is one of Europe’s leading International Integrated Energy Trading Companies. In addition to third-party trading, Petroineos Trading’s key functions include the supply of Crude Oil to Petroineos and PetroChina refineries and the arrangement of the sale and distribution of the various products that are produced from the refineries. Products traded by Petroineos include both Crude Oil and Refined Oil Products. PetroChina International is the “Trading Arm” of PetroChina Company Ltd, and is one of the world’s largest global commodity trading companies. PetroChina International was founded in 2002 based in Beijing and has setup subsidiaries and offices in 20+ countries, including three major Oil and Gas Trading and Operation Hubs in Houston, London and Singapore. PetroChina International is actively exploring international markets, developing value added trades, extending the value chain, innovating in trade models, and continuously enhancing trade methods. The Company’s trading activities are now covering more than 100 kinds of products and through merger, acquisition, investment and equity participation, several business centres have been formed and integrated with storage facilities, refining capabilities, oil tanks and terminals as well as transportation capabilities in global main oil producing areas. All these investments provide strong support for the steady development of the Company’s international businesses. Who You Are / Your Next Challenge An exciting opportunity awaits a highly organised and data-focused individual to step into the role of Payroll Specialist at Petroineos Trading Limited. Reporting to the HR Business Partner, this vibrant position involves managing all aspects of payroll, pension, and benefits processes, ensuring that essential business arrangements and cost-effective compensation practices are adhered to for both Petroineos Trading Limited and PetroChina International London Co., Ltd. This will include running the payroll and pension process by delivering payroll instructions to our third-party vendor ADP. You will also need to liaise with third party tax advisors regarding globally mobile employees and their compensation packages as well as being the primary contact for employment duties with HMRC. In addition, you will be the primary contact for our employee benefits broker managing all matters related to the employee benefits package. The role carries a high degree of importance as you will coordinate all compensation programs for the London site and will also participate in wage and salary reviews. Therefore, the successful candidate will possess excellent communication and interpersonal skills, with the ability to interact effectively with a diverse range of stakeholders. Attention to detail, discretion, and the ability to maintain confidentiality are essential qualities for this role. Proficiency in a payroll system, HRIS software and the Microsoft Office suite is required. We are looking for a proactive problem-solver with strong organisational and time management skills, capable of handling multiple tasks in a fast-paced setting. Above all, we seek a team player who is enthusiastic about providing outstanding payroll, pension and benefits services to the business. The role is set to begin as soon as possible, so if this sounds like you, we would love to connect. Key Responsibilities Coordinates all payroll activities for PITL and PCIL, encompassing all salaried personnel. This includes running all payroll activities such as, inputting new starters, processing leavers, inputting variable pay items and managing any salary sacrifice schemes. You will also be responsible for calculating payrolls, reconciling, maintaining payroll control records, and ensuring payroll is submitted by the commit date. Preparation of any payroll, pension or benefit related reports including payroll summary reports for the Financial Reporting and Accounting team. Responsible for the administration of our pension scheme. This includes the submission of employee and employer pension contributions monthly, managing any salary or bonus sacrifice schemes, ensuring compliance with the UK pension regulations and auto-enrolment duties, and maintaining the relationship with our third-party advisor. Responds to questions related to payroll issues, including pay, pension and benefits, from employees and resolves discrepancies that arise. This also includes queries from HR, Finance and Management. Manages the administration of all the Company benefit schemes ensuring employees are enrolled and removed from relevant benefits promptly and accurate records are maintained. Completes the annual P11d process reporting the costs of all employee benefits to HMRC via our third-party vendor ADP. Partners with the HR Business Partner on the annual renewal of all employee benefits and looks for ways to enhance our employee benefit offering. Administers any out of cycle payments. This includes such things as: payment for unusual or non-periodical payouts, such as missed payments, , bonuses, incentives, , off-cycle wage increases, etc. Updates the payroll system ensuring accuracy of data and primary contact for employment duties with HMRC and responds to any queries/issues raised, liaising with our internal tax team where necessary. Supports with any salary and/or bonus accruals required for budget purposes as requested by Finance and/or Management. Ensures full tax and NI compliance for any globally mobile employees with support from our third-party tax advisor and provides all relevant documentation to help with any annual tax returns. What we’re looking for / Skills that will help you in the role Ideally a CIPP qualified Payroll Professional or studying towards a CIPP qualification or desire to study towards a CIPP qualification is highly advantageous. Demonstrable work experience managing Payroll and Benefits for a busy team in a corporate environment (Environments such as Financial Services, Banking, Energy Market Trading; Utilities, Producers or Trading houses preferred but not essential). Proven experience with expat, modified and shadow payrolls is advantageous. Previous experience working with third party payroll providers, experience using ADP is beneficial. Proficient with using Excel and Word or equivalent programmes, including the usage of pivot tables, VLOOKUP, using formulas. Ideally have worked in a busy environment with strong reconciliation skills. Very well organised with the ability to show initiative, focus and follow-through. Ability to evaluate data, interpret and make recommendations. Possess good interpersonal and communication skills. Great numerical and analytical skills. Well organised with good attention to detail. Ability to maintain confidentiality and handle sensitive information with discretion. A positive attitude, highly self-motivated and able to prioritise workload is key. Flexibility, innovation, decisiveness, planning and control. Please note : This is a part-time (2-3 days a week), 24 months fixed-term contract position initially with the job based in Charring Cross, London. The role is available to be worked in either a remote or hybrid capacity, which can be discussed in further detail to suit needs. Our core working hours are 9am – 5:30pm, Monday – Friday and the role holder would need to be able to work at least 2-3 of these days. What you get in return The role offers a competitive salary (commensurate with experience), plus bonus and a comprehensive benefits package including Insurance coverage; Private Medical (for self and family); Travel (for self and family); Dental (for self); Life Assurance, Gym membership, Pension contributory by Company, 25 days holiday allowance (plus bank holidays) per annum rising after service. Interested? If the role sounds like you, we invite you to upload a copy of your CV and you can do this by clicking on the apply button. Start Date : ASAP The successful candidate must have permission to work in the UK by the start of their employment. Strictly No Recruitment Agencies; any submission of resumes without prior request / engagement from Petroineos Trading Limited will not be deemed as an introduction and therefore will not warrant an introduction fee .