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- Tasks: Manage project procurement activities and ensure timely delivery of materials.
- Company: Join Petrofac, a global leader in energy services, shaping the future of energy.
- Benefits: Enjoy flexible working options and a hybrid work environment.
- Why this job: Be part of an exciting transition to alternative energy and make a real impact.
- Qualifications: Experience in expediting or purchasing roles, especially in oil and gas projects.
- Other info: This is a 12-month PAYE contract position based in Aberdeen, UK.
The predicted salary is between 36000 - 60000 £ per year.
Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies. We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.
The world is re-thinking its energy supply and energy security needs; planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs. This is an exciting time to join us on this journey. We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.
Petrofac is seeking a Projects & Operations Expeditor – PAYE contract position for 12 months based in Aberdeen, UK.
KEY RESPONSIBILITIES:- Expediting responsibility for all assigned project procurement activity, including documentation requirements
- Input and/or chair progress meetings as appropriate
- Liaison with quality department for material and equipment Inspection
- Raise ASN (Advance Shipping Notices) and liaise with Materials team and warehouse facilities
- Record and update progress on project Procurement Status Report (PSR) and Supply Chain systems
- Engage suppliers on performance issues and provide feedback via supplier performance management process
- Assist to maintain purchase order records
- Assist with Close out purchase order files and archive documents
- Facilitate communication with allied disciplines and functions
- Conduct and report regular analysis on key supplier performance
- Provide detailed updates on the status of supplier documentation
- Assist to ensure the correct use and update of the ORACLE System
- Liaising effectively and fostering relationships with suppliers and clients
- Promote Health, Safety, Security and Environment within the Supply Chain
- The Expediting role has no financial accountability or authority within Supply Chain Management.
- The role will require the validation of 3rd party supplier invoices to demonstrate progress against milestones and/or completion of deliverables. Final approval of invoices will be by others.
- Be able to routinely multitask and track POs and commodities across multiple projects, clients, work streams and stakeholders.
- Expedite the submission, approval and timely return of all 3rd party deliverable documents, expediting both external and internal parties.
- Interrogate 3rd party production schedules and manufacturing plans to validate and challenge progress.
- Communicate at all levels within supplier organisations and adopt escalation where required.
- Provide details of risk and suggest mitigations associated with schedule slippages.
- Provide accurate updates and reports to key internal stakeholders in support of Construction plans and activities.
- Project experience in expediting and or purchasing roles, particularly fabrication, engineered packages, spares and bulk items
- Local supply market knowledge
- Analytical and reporting experience
- Negotiation and communication
- Proven team player who can work under pressure to strict deadlines
- Experience in an Expediting role with specific experience in Supply Chain delivery for oil and gas projects.
- Good negotiating skills
- Self-motivated and enthusiastic
- Good communicator and good presentation skills
- Team player and the ability to develop strong vendor relationships
- Assertive and persuasive individual
- Highly motivated, driven and pro-active who can interpret and constantly seeks to achieve project schedules
- Flexibility to comply and adapt to company and customer requirements
- Actively promotes good business ethics
- Demonstrates a strong commitment to safety
- Good IT skills in MS packages and experience in specific Procurement system such as ORACLE, etc.
Projects & Operations Expeditor employer: Petrofac
Contact Detail:
Petrofac Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Projects & Operations Expeditor
✨Tip Number 1
Familiarise yourself with the specific procurement processes and systems used in the energy sector, particularly ORACLE. Understanding how these systems work will give you an edge during interviews and demonstrate your readiness for the role.
✨Tip Number 2
Network with professionals in the oil and gas industry, especially those who have experience in expediting roles. Attend industry events or join relevant online forums to gain insights and potentially get referrals.
✨Tip Number 3
Prepare to discuss your experience with supplier performance management and how you've handled challenges in past projects. Be ready to provide examples that showcase your problem-solving skills and ability to multitask under pressure.
✨Tip Number 4
Research Petrofac's recent projects and their approach to energy transition. Being knowledgeable about their work will not only help you tailor your responses but also show your genuine interest in contributing to their mission.
We think you need these skills to ace Projects & Operations Expeditor
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in expediting and purchasing roles, particularly in the oil and gas sector. Use keywords from the job description to demonstrate your fit for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of Petrofac's mission and values. Mention specific experiences that align with the responsibilities listed, such as your ability to manage supplier relationships and track procurement activities.
Highlight Relevant Skills: In your application, emphasise skills such as negotiation, communication, and analytical abilities. Provide examples of how you've successfully used these skills in past roles, especially in high-pressure environments.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Projects & Operations Expeditor role.
How to prepare for a job interview at Petrofac
✨Understand the Role
Make sure you thoroughly understand the responsibilities of a Projects & Operations Expeditor. Familiarise yourself with procurement processes, expediting duties, and how they relate to the energy sector, particularly in oil and gas projects.
✨Showcase Your Experience
Prepare to discuss your previous experience in expediting or purchasing roles. Highlight specific examples where you've successfully managed supplier relationships, tracked purchase orders, or resolved performance issues.
✨Demonstrate Analytical Skills
Be ready to talk about your analytical and reporting experience. You might be asked to provide insights on how you would handle supplier performance analysis or manage project procurement status reports.
✨Emphasise Communication Skills
Since the role requires liaising with various stakeholders, demonstrate your strong communication skills. Prepare examples of how you've effectively communicated with suppliers and internal teams to ensure project success.
