Subcontracts Manager in Aberdeen

Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies. We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination. The world is re-thinking its energy supply and energy security needs; planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs. This is an exciting time to join us on this journey. We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.

Key Responsibilities

• The Subcontracts Manager will lead, oversee and manage all assigned subcontract activities for Petrofac’s Asset Solutions business in accordance with the Supply Chain Management functional objectives and will ensure effective processes, procedures and resources are deployed.
• This position will be responsible and accountable for the leadership, performance and management of a team comprising of Subcontracts Specialists, Senior Subcontracts Specialists and Contract Assistants.
• This position will be responsible and accountable for the planning and delivery of all subcontract activities required in support of tendering, pre-FEED, FEED and project execution activities within the business line.
• Lead and manage a subcontracts team ensuring all activities are carried out fully in accordance with Petrofac’s policies, processes and procedures across a portfolio of projects and clients.
• Manage the delivery of the full subcontract activity cycle from requirement identification through to contract close-out (sourcing, pre-qualification, supplier qualification, tender process, negotiation, award, post-order management and contract close-out).
• Maintain and monitor subcontract governance, identifying and implementing opportunities for improvement and risk mitigation.
• Drive the development and implementation of standardised ITT and contract templates to enhance efficiency and consistency.
• Provide oversight and direction to the team in preparing, issuing, and managing Invitation to Tender (ITT) packages, including commercial evaluations and recommendations for award.
• Review and approve contract drafts, negotiations, and amendments prepared by the subcontracts team.
• Ensure robust contract change control processes are followed, including logging and approval of all amendments and variations.
• Prepare & review contract approval paperwork in support of ITT’s and awards.
• Lead and manage the negotiations on contract terms with suppliers in line with Petrofac Best Practice.
• Ensure all subcontracts include appropriate back-to-back coverage with client terms, and that any exceptions are approved in line with the DoA.
• Drive and monitor subcontractor performance management plans, including the execution of formal performance reviews.
• Contribute to and promote a performance culture within the subcontracts team, improving focus on performance and value creation.
• Actively manage team workload, priorities, and succession planning to ensure effective coverage across projects and regions.

Essential Qualifications And Skills

• Legal Bachelor’s degree preferred.
• Experience of building, developing, leading and managing a subcontract is essential.
• Knowledge of Microsoft Office is essential.
• Proven track record of end-to-end subcontracts execution for onshore and offshore services.
• Strong negotiation skills with a track record of achieving favorable commercial and contractual outcomes with subcontractors.
• Ability to build and maintain effective relationships with subcontractors, clients and internal stakeholders to drive performance, compliance, and collaboration.
• Assertive and persuasive communicator who can influence outcomes and defend commercial positions while maintaining professionalism.
• Highly motivated, results-driven, and proactive, with a focus on delivering against project schedules and commercial targets.
• Experienced leader with the ability to mentor, develop, and motivate subcontracts or supply chain teams in high-pressure environments.
• Strong ethical standards and integrity in all subcontracting activities, promoting transparency and compliance with governance frameworks.
• Committed to health, safety, and environmental leadership, demonstrating a proactive approach to risk management within the subcontractor base.
• Proficient in Microsoft Office applications and experienced in procurement/subcontracting systems such as Oracle, SAP, or equivalent ERP platforms.