At a Glance
- Tasks: Support document control by managing and assessing archived records for retention or destruction.
- Company: Join a leading energy asset management company committed to innovation and teamwork.
- Benefits: Flexible working, competitive pay, and a chance to make a real impact.
- Other info: Opportunity to gain experience in a dynamic environment with potential for future roles.
- Why this job: Be part of a vital project that helps streamline operations and improve efficiency.
- Qualifications: Attention to detail, good communication skills, and ability to work independently.
The predicted salary is between 25000 - 30000 £ per year.
Worldwide, energy asset owners choose CB&I Asset Solutions as their asset management partner, confident in our ability to deliver tailored, value driven asset management solutions. Our commitment is simple but powerful: to deliver value to our customers through safe, effective and efficient operations, maintenance, wells and decommissioning solutions, specialising in late life energy assets. We're committed to investing in our people, and to building exceptional teams who deliver. Our people are trusted by our customers to safely operate their energy assets, improve performance and extend asset life through innovative solutions. We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.
This is a PAYE contract role for 3 months.
Key Responsibilities- Support the Document Control team with an archiving initiative focused on reducing legacy physical records.
- The role involves withdrawing batches of storage boxes, assessing their contents against Petrofac’s document retention policy, and determining whether the documents should be retained or securely destroyed.
- Coordinate with offsite storage facility to retrieve and manage batches of archived boxes.
- Review records within each box according to the company’s document retention policy.
- Coordinate with internal Team Leads/Department Heads in gaining permission to destroy box contents/boxes.
- Identify records that require continued retention and prepare them for return to storage.
- Identify records eligible for secure destruction and coordinate the destruction process.
- Dispose/removal of any folders, binders, paperclips, plastic wallets, dividers and cardboard within the box contents before emptying documents into secure destruction bags.
- Responsible for destruction and clearance of empty cardboard boxes.
- Accurately document decisions, status updates, and inventory details in tracking logs or systems.
- Work closely with the Document Control team to resolve questions regarding classification, retention, or policy interpretation.
- Assist with final project reconciliation, including updated storage inventories and completion reporting.
Please note that this role involves manual handling tasks, including the movement of boxes and related materials. The position also requires working independently in a storage room environment. Applies retention policy to determine whether records are retained or securely destroyed. Seeks clarification from the appropriate business owner when retention decisions are unclear.
Essential Qualifications and Skills- Good standard of education.
- Role requires sound judgment, practical thinking, and adherence to process.
- Strong attention to detail and accuracy when reviewing documents.
- Practical judgment and common-sense decision making.
- Ability to follow procedures and apply retention guidelines consistently.
- Good communication skills for seeking clarification from business owners when needed.
- Reliable, organised, and able to work independently at a steady pace, comfortable working in a solo environment with minimal supervision.
- Comfortable manually handling physical record boxes and working in storage or file room environments.
Archiving Assistant employer: Petrofac Training Services
CB&I Asset Solutions is an exceptional employer that prioritises the growth and well-being of its employees, offering a supportive work culture that values flexibility and innovation. As an Archiving Assistant, you will be part of a dedicated team focused on enhancing asset management solutions in the energy sector, with opportunities for professional development and a commitment to safe and efficient operations. Our hybrid working model allows for a balanced approach to work, ensuring that you can thrive both in the office and remotely.
Contact Details:
Petrofac Training Services Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Archiving Assistant
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its values. Understand their approach to asset management and think about how your skills as an Archiving Assistant can contribute to their goals. Show them you’re not just another candidate!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. Focus on articulating your experience with document control and retention policies clearly and confidently.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re genuinely interested in joining our team at CB&I Asset Solutions.
We think you need these skills to ace Archiving Assistant
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your relevant skills and experiences that match the Archiving Assistant role. We want to see how you can bring value to our team!
Show Off Your Attention to Detail:Since this role requires a keen eye for detail, be sure to mention any past experiences where you've demonstrated accuracy and thoroughness. We love candidates who can spot the little things!
Be Clear and Concise:When writing your application, keep it straightforward and to the point. We appreciate clarity, so avoid fluff and focus on what makes you a great fit for the position.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and get the ball rolling on your journey with StudySmarter.
How to prepare for a job interview at Petrofac Training Services
✨Know the Document Retention Policy
Familiarise yourself with the company's document retention policy before the interview. This will not only show your interest in the role but also help you answer questions related to assessing and managing documents effectively.
✨Demonstrate Attention to Detail
Prepare examples from your past experiences where your attention to detail made a difference. Whether it was in a previous job or during your studies, being able to highlight specific instances will showcase your ability to handle the meticulous nature of the Archiving Assistant role.
✨Showcase Your Organisational Skills
Think of ways you've successfully managed multiple tasks or projects simultaneously. Being organised is key for this position, so be ready to discuss how you prioritise tasks and maintain efficiency, especially when working independently.
✨Ask Insightful Questions
Prepare thoughtful questions about the team dynamics, the archiving initiative, or the tools used for document management. This not only shows your enthusiasm for the role but also helps you gauge if the company culture aligns with your values.
