Shipping Operator

The Shipping Operator plays a vital role in the trade-lifecycle, managing high volumes of operational tasks and responding to urgent requests, as and when required.

Key Responsibilities

• Plans, anticipates, prepares and executes voyage instructions for spot and time chartered tonnage.
• Nominates and or appoints ships Agents, coordinates and monitors cargo and shipping operations.
• Maintains close attention to operational risks that may increase demurrage exposure.
• Complies with shipping department ‘Check List’ to ensure company policy and procedures are adhered to.
• Coordinates and cooperates closely with all inter-company departments such as oil operations and treasury and, similarly with other third party service providers such as ships Agents and shipbrokers.
• Understands the limitations and restrictions for marine infrastructure at GM and LV refineries.
• Vets 3rd party vessels for PITL business via online vetting system and clears vessels for STS against PITL floating storage units.
• Checks freight and other shipping related invoices for accuracy and compliance with the Charter Party, ensures invoices are approved in accordance with company procedures and delegations of authority.
• Keeps Company system updated with the entries of accruals for the costs where invoices are expected in accordance with the Charter Party.
• Responds out of working hours to urgent shipping requests and monitors emergency phone on a duty roster.
• Prepares laytime statement for accruals purposes.
• Prepares and maintains basic Excel spreadsheets where required.
• Assists in the preparation of weekly management reports.
• Maintaining awareness of the business context and company profitability, including budgetary control issues.
• Ensures all shipping deadlines and priority cut-off times are met.
• Other project related tasks as requested by the Manager.

Skills, Knowledge and Expertise

• Degree in Shipping/ Commerce/ Logistics Management or qualified by experience.
• Understanding oil fundamentals, products, grades, qualities, geopolitical and environmental influence on commodity markets.
• Previous experience in a similar role.
• Relevant experience with ship-owners, charterers or shipbrokers.
• Committed team player with ‘can do – will do’ attitude.
• Flexible approach.
• Available out of office hours.
• Be able to multi-task and perform excellent communication, supervisory and customer service skills.
• Be able to identify problems and resolve in a timely manner.
• Possess a sense of urgency and ability to prioritize tasks and resources appropriately.
• Promote an environment conducive to maximum employee morale, productivity, and effectiveness.
• Be proficient with MS Office and operational systems/software.

Benefits

The role offers a competitive salary commensurate with experience, as well as the opportunity to be awarded discretionary bonuses based on performance and a comprehensive benefits package including private medical insurance, travel insurance and dental insurance, annual gym reimbursement scheme, 10% contributory pension scheme, and 25 day yearly holiday allowance.