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- Tasks: Support senior leaders, manage relationships, and coordinate high-level meetings.
- Company: Join Petroc, a leading college in the South West, dedicated to inspiring futures.
- Benefits: Gain hands-on experience while studying, with a mix of work and training.
- Why this job: Perfect for ambitious individuals wanting to make an impact in a professional environment.
- Qualifications: No specific qualifications required; relevant experience is a plus.
- Other info: Apprenticeship lasts up to 18 months, with one day a week at college.
Closes in 19 days (Monday 25 August 2025 at 11:59pm)
Kick-start your career with an exciting Apprentice Executive Officer role at Petroc! Work alongside senior leaders, support high-level projects, and build valuable skills in a fast-paced, professional environment—perfect for ambitious individuals ready to make an impact.
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you\’ll do at work
- Support senior leaders on strategic projects, helping drive the college’s key priorities forward.
- Be the face of the Executive Team, managing relationships and communicating with internal and external stakeholders.
- Take minutes and coordinate high-level meetings, including those with College Governors and committees.
- Plan and organise events and visits, playing a key role in creating a professional and welcoming experience.
- Draft high-quality reports and communications, shaping how the college presents itself to the wider world.
- Get hands-on with real decision-making, tracking actions, following up on plans, and helping ensure delivery.
Where you\’ll work
Old Sticklepath Hill
Sticklepath
Barnstaple
Devon
EX31 2BQ
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others\’ work. Maintains records and files, handles confidential information in compliance with the organisation\’s procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
As part of this exciting Apprenticeship opportunity, you’ll spend one day a week at Petroc College, gaining valuable knowledge and skills. The apprenticeship runs for up to 18 months, giving you the perfect balance of learning and hands-on experience.
Requirements
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Customer care skills
- Initiative
About this employer
Petroc is one of the South West’s leading colleges, committed to inspiring futures through exceptional education and training. With campuses across North and Mid Devon, Petroc offers a dynamic and supportive environment where students can gain the skills, confidence, and experience they need to thrive in their careers.
Administration, Business Administration, Governance, Education.
The contact for this apprenticeship is:
PETROC
The reference code for this apprenticeship isVAC1000335342.
Apply now
Closes in 19 days (Monday 25 August 2025 at 11:59pm)
Sign in with your GOV.UK One Login to apply.
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Executive Officer Apprentice employer: Petroc
Contact Detail:
Petroc Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Officer Apprentice
✨Tip Number 1
Familiarise yourself with the key responsibilities of the Executive Officer role. Understanding how to support senior leaders and manage relationships will help you demonstrate your enthusiasm and readiness to take on these tasks during any interviews or discussions.
✨Tip Number 2
Network with current or former apprentices at Petroc or similar organisations. They can provide valuable insights into the role and the company culture, which can help you tailor your approach and show that you're genuinely interested in the position.
✨Tip Number 3
Brush up on your IT skills, particularly with MS Office and other relevant software. Being able to confidently discuss your proficiency in these tools will set you apart, as they are essential for drafting reports and managing communications effectively.
✨Tip Number 4
Prepare to showcase your communication skills. Since the role involves interacting with various stakeholders, think of examples from your past experiences where you've successfully communicated or resolved issues, as this will highlight your suitability for the position.
We think you need these skills to ace Executive Officer Apprentice
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant skills and experiences that align with the Executive Officer Apprentice role. Focus on your customer care skills, initiative, and any previous administrative experience.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the apprenticeship. Mention specific projects or responsibilities from the job description that excite you and explain how your background makes you a great fit.
Highlight IT Proficiency: Since the role requires skilled use of multiple IT packages, be sure to mention your proficiency in tools like MS Office. Provide examples of how you've used these tools in past experiences to support your application.
Showcase Communication Skills: Demonstrate your strong communication skills in your application. Use clear and concise language, and if possible, provide examples of how you've effectively communicated in previous roles or projects.
How to prepare for a job interview at Petroc
✨Research Petroc and the Role
Before your interview, take some time to learn about Petroc and its mission. Understand the responsibilities of the Executive Officer Apprentice role and think about how your skills align with their needs. This will help you answer questions more effectively and show your genuine interest in the position.
✨Prepare Examples of Your Skills
Think of specific examples from your past experiences that demonstrate your customer care skills, initiative, and ability to manage relationships. Be ready to discuss how you've successfully handled tasks similar to those listed in the job description, such as coordinating meetings or drafting reports.
✨Practice Your Communication Skills
Since the role involves a lot of communication, practice articulating your thoughts clearly and confidently. You might want to rehearse common interview questions with a friend or family member, focusing on maintaining a professional tone while being personable.
✨Ask Insightful Questions
Prepare a few thoughtful questions to ask at the end of your interview. This could be about the team you'll be working with, the types of projects you'll be involved in, or opportunities for growth within the apprenticeship. Asking questions shows your enthusiasm and helps you gauge if the role is the right fit for you.