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For Companies At a Glance
- Tasks: Support daily admin, purchasing, and order processing tasks to meet deadlines.
- Company: Join a dynamic team in an expanding international company based in Aberdeen.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work environment.
- Other info: Opportunity to build strong relationships and enhance your career in procurement.
- Why this job: Be part of a team that values your input and helps you grow professionally.
- Qualifications: HND level qualifications and Microsoft Office experience required.
The predicted salary is between 28800 - 43200 £ per year.
Job Location: Aberdeen
Reports to: General Manager - International
Supervises: Nil
Job function / Scope: To support with day to day administration, purchasing and order processing tasks, ensuring deadlines are met in accordance with customer or company requirements. The role placement is designed to support the expansion of the International Team operational.
Roles & Responsibilities
- General Administration duties, including filing, maintaining accurate data, compiling reports, managing diaries, scheduling meetings, taking minutes, expenses record, dealing with incoming and outgoing correspondence.
- Responsible for daily ordering processing duties for all client accounts, generating sales orders or purchase orders when required.
- Co-ordinate and provide support for all logistics and order related matters.
- Expediting and tracking orders on a weekly basis, organising air console shipment, managing all importing and exporting tasks.
- Sourcing and liaising with suppliers regarding price, availability and lead times.
- Negotiating contracts with suppliers, maintaining strong relationships with vendors, keeping up to date with industry trends.
- Maintaining good bookkeeping records, ensuring both supplier and client are paid promptly.
- Providing procurement support, quoting, liaising with clients on all purchasing and supply chain related matters.
- Ability to multi-task, perform under pressure and work to tight deadlines.
Performance Measure
- Accuracy of data
- Attention to detail
- Customer satisfaction
- Service delivery
- Comply with processes and procedures
Qualifications and Experience
- Microsoft Office experience is essential for all Grades.
- HND level qualifications.
- Experience in a similar role for one year.
Core Competencies
- Communication - Excellent communication and interpersonal skills, able to build strong working relationships with all levels and influence and collaborate with others with ease.
- Customer Focus - A commitment to providing good customer service.
- Personal Integrity - Builds trust and respect and maintains standards of honesty and integrity.
- Team Working - Ability to work within a team and on own initiative.
- Reliability - Takes responsibility for personal performance.
- Results Orientation - Striving to improve or meet a standard of excellence.
- Commitment to Safety - Takes responsibility for both their own safety and that of their colleagues.
Purchasing Assistant employer: Peterson
Contact Detail:
Peterson Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Purchasing Assistant
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Understand their values and how you can contribute. Practise common interview questions and think of examples that showcase your skills in administration and purchasing.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can set you apart from other candidates. It shows your enthusiasm for the role and keeps you fresh in their minds.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities, and applying directly can sometimes give you an edge. Plus, it’s super easy to keep track of your applications!
We think you need these skills to ace Purchasing Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Purchasing Assistant role. Highlight relevant experience, especially in administration and order processing, and don’t forget to mention your Microsoft Office skills!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the role. Mention your customer service commitment and how you can contribute to our team’s success.
Showcase Your Communication Skills: Since excellent communication is key for this role, make sure to demonstrate your interpersonal skills in your application. Use clear and concise language, and don’t hesitate to share examples of how you’ve built strong relationships in previous roles.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and keep track of all the amazing candidates like you!
How to prepare for a job interview at Peterson
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of a Purchasing Assistant. Brush up on your knowledge of order processing, supplier negotiation, and logistics management. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Skills
Highlight your experience with Microsoft Office and any relevant software during the interview. Be ready to discuss how you've used these tools in previous roles, especially in data management and report compilation. This will demonstrate your ability to handle the administrative tasks required for the job.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills and ability to work under pressure. Think of examples from your past experiences where you successfully managed tight deadlines or resolved conflicts with suppliers. This will showcase your reliability and results orientation.
✨Ask Smart Questions
At the end of the interview, don’t forget to ask insightful questions about the company’s purchasing processes or their approach to supplier relationships. This shows your enthusiasm for the role and helps you gauge if the company is the right fit for you.