PA & Administrative Assistant - Full time in London

Salary: £38,000 -£40,000 (Depending on experience)

Contract: Permanent, full-time (37.5 hours per week).

Hours: Monday to Friday, 10.00-18.00.

Benefits: 21 days' annual leave plus bank holiday, holiday purchase scheme, staff parties, employee assistance programme, salary exchange scheme with a 7% employer pension contribution (subject to the employee making their contribution of 3%), season ticket loan, Cyclescheme, enhanced sick pay, enhanced maternity pay, enhanced paternity leave and pay, virtual GP access, seasonal flu jab voucher.

Our principal specialties include literature, economics, politics, philosophy, travel, navigation, military history, science and medicine, children’s books, and fine library sets.

We have a team of over 70 staff across 4 sites (including our newly opened New York gallery), with expertise covering wide areas of antiquarian bookselling as well as a gallery and bindery. We exhibit regularly at several international book and antique fairs and look to continue our growth as one of the leaders in our field.

Our business has grown considerably over the last decade, including acquisition of a share of an American bookseller and the purchase of a property which we are developing to meet our needs.

This includes providing direct assistance to the Business Owner/Managing Director on both professional and personal matters and ensuring the smooth running of office-related activities.

• Organising domestic and international travel for the business, including booking flights, hotels, car hire, and arranging travel documentation.
• Planning and coordinating events (e.g. summer party, Christmas party, in-store events, other ad-hoc events) in conjunction with the Marketing department, and occasionally managing events independently, including liaising with venues and external suppliers.
• Procurement and management of contracts for goods and services utilised by the business, including, but not limited to building projects, repairs and maintenance, office supplies, cleaning, security.
• Arrangement and renewals of insurances and permits, telephones and subscriptions.
• Managing office operations on an ad hoc basis – including arranging furniture, equipment, stationery, repairs, and removals.
• Arranging meetings within the office and externally including planning and circulating agendas, arranging refreshments, taking and distributing minutes.
• Acting as Personal Assistant to the Business Owner/Managing Director.

Minimum of 2 years’ experience in a PA or administrative support role, or demonstrable equivalent skills and capability.

Proficient in Microsoft Office 365 (Outlook, Word, Excel, Teams).

Excellent spoken and written English, with strong communication skills.

We will be reviewing applications and scheduling meetings on a rolling basis over the next few weeks, so we would suggest applying as soon as possible.

All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, age, marital status, disability, or veteran status.