SHEQ Administrator Apprentice in Portsmouth

Looking for a role where organisation, data management and continuous improvement come together? As a SHEQ Administrator Apprentice, you'll play a key role in supporting compliance, quality and environmental standards across the business. Working alongside the Compliance and Governance Manager, you'll help coordinate audits, maintain business systems and data, and support a range of administrative and operational processes that contribute to the success of the organisation.

Training to be provided: Level 3 Business Administrator Apprenticeship Standard. You will complete a 15-month apprenticeship which includes 12 days at the PETA training centre in Cosham. You will be supported every 6-8 weeks with visits from your PETA Learning & Development Coach.

Responsibilities:

• Support the organisation's Quality, Safety, Health and Environmental (QSHE) compliance activities, ensuring that systems, records, audits, inspections and action plans are effectively maintained and monitored.
• Coordinate and administer the Integrated Management System (IMS), including reporting, performance data analysis, management review documentation and the tracking of improvement actions.
• Manage customer feedback processes, including satisfaction surveys, complaints and observations, producing reports and statistical analysis to support continuous improvement.
• Administer IMS Advice Notes, monitoring progress, liaising with managers and ensuring timely completion of corrective and preventative actions.
• Maintain the approved contractor register and ensure all compliance documentation remains current and accurate.
• Lead and coordinate purchasing activities, including supplier negotiations, procurement and membership administration.
• Manage CRM administration, ensuring the accuracy and integrity of member and customer data.
• Coordinate facilities and building maintenance activities, including contractor management, statutory inspections, security systems and workplace services.
• Support internal and external audit programmes, including preparation for Ofsted, Department for Education and other regulatory inspections.
• Organise and support meetings, preparing reports, presentations, agendas, minutes and follow-up actions as required.
• Manage office stock and supplies, ensuring appropriate inventory levels and cost-effective procurement.
• Promote and uphold organisational policies and procedures relating to quality, health and safety, safeguarding, equality, diversity, inclusion, continuous improvement and other IMS requirements.

Essential Skills:

• GCSE Maths and English at Grade C/4 or above.
• Proficiency in Microsoft Office applications, particularly Excel.
• Experience producing and analysing reports.
• Ability to effectively manage workloads and meet deadlines.
• Strong customer service and communication skills.
• Organised, reliable, and able to work independently as well as part of a team.

Company Benefits:

• 34 Days annual leave (including 8 public holidays) pro rata.
• Annual charity day.
• Attractive pension with employer contributions.
• Free onsite parking.
• Fantastic discounts with charity worker discount schemes.
• World-class training and personal development.

PETA have been rated Good by Ofsted in March 2023 and have a great foundation to continue to elevate the standard of training provided in the Solent region. Our commitment to safeguarding our learners is paramount. Safeguarding is everyone’s responsibility, and we are looking for staff who share this belief. To ensure a safe learning environment, this role is subject to a DBS check. Successful applicants will be required to comply with keeping children safe in education.