At a Glance
- Tasks: Support data management and ensure accuracy of learner information in a dynamic environment.
- Company: Join PETA, a leading training provider with a rich history and commitment to development.
- Benefits: Enjoy 34 days annual leave, pension contributions, and fantastic discounts.
- Other info: Collaborative culture focused on continuous improvement and personal growth.
- Why this job: Kickstart your career with hands-on experience and world-class training in data management.
- Qualifications: GCSE Maths and English at Grade C/4 or above; experience with databases preferred.
The predicted salary is between 19350 - 23650 £ per year.
If you're organised, analytical, and passionate about working with data, this is an excellent opportunity to develop your technical skills while supporting the management and accuracy of key business information.
The Management Information Systems (MIS) Administrator is responsible for maintaining accurate learner, employer and programme data within the organisation's management information systems, ensuring compliance with funding body requirements and supporting the timely production of management information.
The role plays a key part in ensuring the accuracy of Individualised Learner Record (ILR) submissions, supporting funding compliance, producing operational reports, and providing excellent administrative support to curriculum, quality, finance, apprenticeship compliance and operational teams.
Training to be provided: Level 3 Data Technician Apprenticeship Standard. You will complete a 22-month apprenticeship which includes modular online training. You will be supported every 6-8 weeks with reviews with your PETA Learning & Development Coach.
Responsibilities:
- Learner Data & MIS Administration: Maintain accurate learner, employer and programme records across all management information systems. Process learner enrolments, changes and withdrawals, ensuring records remain complete and compliant.
- ILR & Funding Compliance: Support the preparation and validation of monthly ILR submissions, resolving data queries and errors. Ensure learner records and supporting evidence meet current funding and compliance requirements.
- Data Quality & Reporting: Monitor and maintain data quality through regular validation, auditing and data cleansing activities. Produce and distribute management information reports to support operational and funding requirements.
- Systems & Audit Support: Support the effective operation, maintenance and improvement of learner management and reporting systems. Assist with internal and external audits by providing accurate records, evidence and documentation.
- Stakeholder Support & Collaboration: Provide first-line support to colleagues on learner data, reporting and system-related queries. Work collaboratively across departments to ensure the accuracy and timely flow of information.
- Continuous Improvement: Contribute to the development of efficient processes, systems and reporting practices. Identify recurring issues and support improvements that enhance data quality and operational performance.
- Compliance & Governance: Maintain confidentiality and ensure compliance with GDPR, safeguarding and funding regulations. Keep accurate records and follow organisational policies, quality standards and audit requirements.
Essential Skills: It is essential that the MIS Administrator has the following skills and personal qualities:
- GCSE Maths and English at Grade C/4 or above
- Experience working with databases and data management systems
- Excellent attention to detail and accurate data entry skills
- Proficiency in Microsoft Office applications, particularly Excel
- Experience producing and analysing reports
- Ability to effectively manage workloads and meet deadlines
- Strong customer service and communication skills
- Organised, reliable, and able to work independently as well as part of a team
Company Benefits:
- 34 Days annual leave (including 8 public holidays) pro rata
- Annual charity day
- Attractive pension with employer contributions
- Free onsite parking
- Fantastic discounts with charity worker discount schemes
- World-class training and personal development
PETA have been rated Good by Ofsted in March 2023 and have a great foundation to continue to elevate the standard of training provided in the Solent region. Our commitment to safeguarding our learners is paramount. Safeguarding is everyone’s responsibility, and we are looking for staff who share this belief. To ensure a safe learning environment, this role is subject to a DBS check. Successful applicants will be required to comply with keeping children safe in education.
MIS Administrator Apprentice in Portsmouth employer: PETA LTD
Bumblebee Lighting is an excellent employer for aspiring engineers, offering a supportive apprenticeship programme in the picturesque setting of Upper Swanmore, Southampton. With a strong commitment to employee development, you will benefit from hands-on training, mentorship, and opportunities for full-time employment upon completion of your apprenticeship. The company fosters a friendly work culture, complete with engaging events and a focus on employee well-being, making it a rewarding place to kickstart your career in engineering.
StudySmarter Expert Advice🤫
We think this is how you could land MIS Administrator Apprentice in Portsmouth
✨Get Involved in Data Science Communities
Dive into online forums like Kaggle or GitHub where data science enthusiasts hang out. Participating in competitions or contributing to open-source projects can really make you stand out and show off your skills!
✨Tap Into University Resources
Your uni career services are gold mines for apprenticeships! Attend any workshops or career fairs they host; you might just bump into employers looking to scout fresh talent for programmes like the one at PETA LTD.
✨Work on Real-World Data Projects
Create your own data science projects or collaborate with classmates on interesting datasets. This not only sharpens your skills but also gives you something to showcase during interviews, setting you apart from the competition.
✨Show Off Your Passion
Don’t just rely on formal applications! Write blog posts about your data science journey or share insights on social media. This can catch the eye of PETA LTD and show them you’re genuinely passionate about the field.
We think you need these skills to ace MIS Administrator Apprentice in Portsmouth
Some tips for your application 🫡
Show Off Your Relevant Skills:For a data science apprenticeship, make sure to highlight your skills in statistics, programming (especially Python or R), and data visualisation tools. Mention any relevant projects or coursework where you've applied these skills, even if it’s just in a school setting!
Tailor Your Motivation:In your cover letter, focus on why you want to dive into data science specifically. Share how this apprenticeship aligns with your career goals and learning aspirations. Remember, this is about showing us at PETA LTD that you're eager to learn and grow in the data field!
Portfolio Power!:Even if it's an apprenticeship, having a small portfolio of your data projects can set you apart. Include any analyses, visualisations, or data science-related tasks you’ve completed, whether on your own or as part of your studies. This shows that you've got hands-on experience, which is super appealing.
Keep It Relevant and Concise:Your CV should be focused and relevant – keep it to one page if possible! Tailor it for the data science role by including specific coursework, skills, and any experience with data handling. If you’ve done any data-related activities in clubs or competitions, throw those in too—every bit counts!
How to prepare for a job interview at PETA LTD
✨Brush Up on the Basics
Before your interview with PETA LTD, we need to nail down the fundamentals of statistics and machine learning. As an apprenticeship candidate, they’ll be keen on your understanding of key concepts—so make sure you can talk about linear regression, classification, and maybe even some hands-on work with tools like Python or R.
✨Showcase Your Projects
Bring any portfolios or projects you've worked on that highlight your data analysis skills. Even if they're for school or personal projects, being able to demonstrate how you approached a problem, analysed data, and derived insights will give you a leg up. Don't just talk about the data—show them what you've done with it!
✨Get Comfortable with Technical Questions
Expect some technical questions that test your problem-solving skills! You might be asked to explain how you would approach a specific dataset or solve a classic data challenge. Practise explaining your thought processes clearly, as this will showcase your analytical abilities as well as your ability to communicate complex ideas.
✨Emphasise Your Willingness to Learn
As an apprentice, your eagerness to learn is your biggest asset. Be prepared to discuss what you're looking to gain from the apprenticeship at PETA LTD. Whether it's mastering new programming tools or applying theoretical knowledge to real-life problems, let them know you're all about growing your skills and contributing to the team!
