Senior Clerical Assistant

Overview

Working within Perth & Kinross Council is more than a job, it\’s about being part of an organisation that puts people at the heart of all we do and provides opportunities to make a real difference by enhancing every life we touch.

We Currently Have The Following Opportunity
Senior Clerical Assistant – PKC13453
£26,090 – £27,498
Perth City Team, Pullar House, Perth

Would you like to work in a role where you are making a real difference to people\\\’s lives within our communities? You will be caring, compassionate and able to work in an environment that encourages skill and experience development in health and social care. If so, we welcome an application from you.

This role will require you to demonstrate experience of multi-disciplinary working and to collaborate closely with colleagues from other disciplines.

Responsibilities

• To provide comprehensive administrative support to Partnership Managers and professional staff.
• To provide a comprehensive minute taking service for Adult Support and Protection, Adults With Incapacity, Guardianship Case Conferences and various other meetings.
• Prepare and distribute minutes to comply with service delivery demands and departmental policy and procedures.
• To organise small and large-scale meetings effectively.
• To ensure the production and distribution of quality minutes within set timescales.
• To provide a back-up minute taking service to other staff.
• Use Word Processing equipment and software to produce reports, memoranda, letters and spreadsheets from audiotapes or other forms of condensed written drafts or other paperwork.
• Interrogate databases and update and input data as required.
• To make and receive internal/external calls, dealing with enquiries personally, or obtaining or passing on information or referring caller to an appropriate source.
• Maintain various records, registers and statistical information, both manually and computerised; ensuring financial and administrative procedures are adhered to.
• Participate in working groups/inter-departmental meetings concerned with service development and practice.
• Filing and photocopying duties.
• Undertake any other duties which may be allocated as required.
• Participate in and undergo further training as required to enhance individual performance.

Skills & Experience Required

We are looking for an enthusiastic individual to join us as a clerical. You must be highly motivated, empathetic and have excellent communication skills. Shortlisted candidates are expected to meet all the requirements stated in the job profile as follows.

Knowledge & Experience

• Excellent word processing skills (Typing speed of 50 wpm).
• Experience of working within an office environment.
• Ability to work under pressure and to tight timescales.
• Ability to work on own initiative and demonstrate forward planning.
• Excellent minute taking skills with the ability to transcribe comprehensive minutes to a high standard.
• Good working knowledge of Microsoft Office – including PowerPoint and Excel.

Customer Care

• Ability to deal with members of the public and a commitment to customer care.

Health & Safety

• Personal responsibility for taking care of yourself and others and must comply with all relevant Health and Safety legislation.
• Undertake any Health & Safety training relevant to the post.

Equality & Dignity at Work

• Ability to treat colleagues and customers with dignity and respect per the Council\\\’s Employee Charter.

Communications

• Effective written and verbal communication skills; able to act on information and instruction.

Flexibility

• Ability to work to deadlines/timescales and to work across different locations in Perth City.

Achievement of Results

• Educated to at least standard grade level or equivalent; full current clean driving licence; willingness to undertake further training as necessary.

Quality

• Ability to deal with confidential information sensitively and effectively.

Team Working

• Ability to work as part of a small team.

Decision Making & Problem Solving

• Ability to work on your own initiative with minimal supervision.

Additional Requirements

• Must be able to cope with the demands of the job and attend on a regular basis.

Working at Perth & Kinross Council

Our values and behaviours influence our work and support the delivery of our key priorities. In your application, and if invited to interview, you will be asked to describe situations that support the criteria required in the role and demonstrate our values and behaviours.

What We Can Offer

• A generous annual leave package
• 6 days public holiday and an additional discretionary day
• Eligibility to join our pension scheme
• Family friendly and positive work/life balance policies such as Flexible Working, Maternity, Paternity & Adoption leave, time off for volunteering and our Wellbeing Framework
• Flexi time
• Access to a range of benefits

We recognise there can be benefits to flexible working; you are encouraged to discuss potential options with the recruiting manager. A healthy work-life balance is important to us and we provide supportive management and, where possible, flexible working arrangements to help you achieve that balance. You will have access to training and support for continued professional development.

Next Steps

We would love to hear from you and would encourage you to contact Melisa Meikle to find out more. Click \”APPLY NOW\”. External candidates should provide contact details for two referees, including email addresses; one must be your current or most recent employer.

We welcome applications from everyone; as a Disability Confident employer, we guarantee to interview applicants who declare a disability and meet the essential requirements. Please contact the hiring manager or Recruitment Team to discuss any reasonable adjustments. Appointments are based on evidence supplied during the selection process.

Diversity is important to us; we welcome applications from former armed forces personnel/reservists and recognise that skills from military experience can transfer to local government roles. To comply with Baseline Personnel Security Standard, a Disclosure Scotland check will be required. If you have lived overseas for 12 months or more within the last 5 years, an Overseas Criminal Record Check will be required. A confirmed offer will be subject to mandatory pre-employment checks and eligibility to work in the UK.