Management Assistant, 2 High Street, Perth - PKC13423

Working within Perth & Kinross Council is more than a job; it's about being part of an organisation that puts people at the heart of all we do and provides opportunities to make a real difference by enhancing every life we touch.

An exciting opportunity has arisen for a Management Assistant to provide a comprehensive and high level of administrative support for Business Services within the Education and Learning service based at 2 High Street, Perth.

You will process enquiries from a wide range of stakeholders such as the general public, external agencies, Council staff at all levels as well as Elected Members and be expected to do this promptly, efficiently and accurately.

We are looking for a flexible, focused and enthusiastic individual who has experience in an administrative role. Excellent diary management is essential to be effective in the role, as is the ability to provide minute taking to a high standard. You should have excellent organisational and prioritisation skills as this is a busy and demanding role with often conflicting priorities. You will therefore work with a high degree of accuracy and attention to detail. You will be required to assist with other tasks across the wider team.

Skills & Experience Required

• Experience of providing comprehensive administrative support.
• The ability to proactively forward plan and manage your own workload to achieve deadlines.
• Excellent organisational and prioritisation skills to evaluate the significance and urgency of information received and take appropriate action.
• The ability to perform tasks to a high level of accuracy, applying good attention to detail, and be able to work under pressure to achieve deadlines.
• The ability to resolve and respond independently to a variety of problems and situations.
• The ability to sensitively and discreetly process highly confidential information.
• Excellent communication skills, both written and verbal, to effectively communicate with internal and external stakeholders.
• The ability to perform diary management to successfully co-ordinate and manage senior officer’s diaries to plan school visits and internal/external meetings.
• The ability to provide minute taking to a high standard.
• Excellent IT skills with a good working knowledge of the Microsoft Office 365 packages.

Working at Perth & Kinross Council

Our values and behaviours influence our work and support us in the delivery of our key priorities. In your application, and should you be invited to interview, you will be asked to describe situations that support the criteria required in the role and which also demonstrate our values and behaviours.

Here's what we can offer you:

• A generous annual leave package.
• 6 days public holiday and an additional discretionary day.
• Eligibility to join our pension scheme.
• Family friendly and positive work/life balance policies such as Flexible Working, Maternity, Paternity & Adoption leave, time off for volunteering and our Wellbeing Framework.
• Flexi time.
• Access to a range of benefits.

We recognise there can be benefits to flexible working and where individual jobs allow, we seek to support this. You are encouraged to discuss potential options with the recruiting manager, if this is of interest to you. A healthy work life balance is important to us and we provide supportive management and, where possible, flexible working arrangements to help you achieve that balance. You will have access to training and support for continued professional development.

For purposes of connection and collaboration with colleagues and with the community we serve, our full-time employees work on site for a minimum of 2 days per week with the arrangements for part time employees being agreed on a basis which will ensure that they benefit to an equivalent degree.

We are committed to being a more inclusive employer - to ensure we can consider any reasonable adjustments, please either contact the recruiting manager to discuss any individual circumstances, discuss at interview or, if you prefer, after any conditional offer is made.

Next Steps

We would love to hear from you and would encourage you to get in touch with John Little, Business and Management Officer at JLittle@pkc.gov.uk to find out more. Click “APPLY NOW” we look forward to receiving your application!

External candidates are required to provide contact details for 2 referees, including email addresses. One of these must be your current or most recent employer.

We welcome applications from everyone and as a Disability Confident employer, we guarantee to interview applicants who declare a disability and meet the essential requirements of the post. Please contact the hiring manager above or the Recruitment Team on (01738) 475555 or recruitment@pkc.gov.uk to discuss any reasonable adjustments.

Diversity is important to us and although some of our jobs may be perceived to be traditionally gender specific, we welcome applications from everyone and would encourage you to apply if you meet the job requirements. That includes welcoming applications from former armed forces personnel/reservists. Many of the skills picked up during your military career could be transferred directly into a role with local government.

To comply with Baseline Personnel Security Standard, you will be required to complete a Disclosure Scotland check. If you have lived overseas for a period of 12 months or more (continuous or total) within the last 5 years, an Overseas Criminal Record Check will be required. You will be required to provide this check.

A confirmed offer of employment and commencement in the post will be subject to the outcome of the above mentioned mandatory pre-employment checks (including references) and will also include eligibility to work in the UK, qualifications and fitness to undertake the post.