Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support project coordination, maintain records, and liaise with suppliers to ensure smooth operations.
- Company: Join a growing business in Bedford with a dynamic operations team.
- Benefits: Salary up to £35,000, early Friday finishes, 25 days holiday, and professional development opportunities.
- Why this job: Be at the heart of operations and make a real impact every day.
- Qualifications: Experience in admin or procurement roles, strong organisational skills, and good communication.
- Other info: Enjoy on-site parking and a supportive work environment.
The predicted salary is between 28000 - 42000 £ per year.
Project, Operations & Procurement Admin Support – Join a growing business where your organisational skills really shine. Salary up to £35,000 per annum and early Friday finishes.
Location: Bedford
Contract: Full-time, permanent
Salary: Up to £35,000 per annum, depending on experience
Looking for a varied, hands-on role where no two days are the same? We’re working with a well-established business that’s looking for a proactive and organised Project, Operations & Procurement Admin Support to join their busy Operations team in Bedford. This is a great opportunity for someone who enjoys keeping things running smoothly, coordinating projects, maintaining accurate records, and supporting communication between departments, customers, and suppliers.
What You’ll Be Doing
- Project Administration
- Create and maintain project folders upon receipt of customer purchase orders.
- Upload and process orders on the ERP system, tracking progress and managing shortages.
- Support internal project handovers and issue customer handover documentation.
- Prepare despatch notes, commercial invoices, and packing lists for outgoing goods.
- Assist with compiling and finalising Operation & Maintenance (O&M) manuals.
- Ensure all project records and documentation are complete and audit-ready.
- Support Project Managers with post-delivery activities such as installation and commissioning.
- Help with contract documentation submissions.
- Maintain accurate records of supplier communications and purchase orders.
- Liaise with suppliers to track deliveries and resolve any delays or discrepancies.
- Raise and process small purchase orders (stationery, consumables, etc.).
- Keep supplier documentation current for audits (certificates, insurances, questionnaires).
- Support invoice queries between suppliers and the internal accounts team.
- Maintain pattern registers, certifications, and other procurement-related documents.
- Communicate clearly with customers and suppliers, providing updates and documentation as needed.
What We’re Looking For
- Previous experience in an administrative, operations, or procurement support role.
- Ideally, experience in a manufacturing, engineering, or project-based environment.
- Strong organisational and coordination skills with excellent attention to detail.
- Good communicator - professional, approachable, and clear.
- Confident using Microsoft Office (Word, Excel, Outlook) and document control systems.
- Ability to manage multiple tasks and priorities effectively.
- A proactive, solutions-focused attitude.
Working Hours
Monday - Thursday: 08:00 - 16:30
Friday: 08:00 - 13:30
Early Friday finish - start your weekend early!
Why You’ll Love Working Here
- On-site parking
- Pension: 4% employee contribution, 4% company contribution
- 25 days’ holiday plus bank holidays
- Holiday buying scheme (up to 5 extra days)
- Life assurance
- Enhanced maternity and sick pay
- Opportunities for learning and professional development
If you’re organised, detail-focused, and thrive in a role where you’re at the heart of operations, this could be the perfect next step for you.
Project / Procurement Administrator employer: Pertemps
Contact Detail:
Pertemps Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project / Procurement Administrator
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at local events. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Show them you’re genuinely interested and ready to contribute to their operations and procurement processes.
✨Tip Number 3
Practice your communication skills! Being clear and professional is key, especially when discussing your experience in admin support or project coordination.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed and you can easily track your progress.
We think you need these skills to ace Project / Procurement Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your organisational skills and any relevant experience in administrative or procurement roles. We want to see how you can keep things running smoothly, so don’t hold back on showcasing your achievements!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this varied role. Mention your proactive attitude and how you’ve successfully coordinated projects in the past – we love a good story!
Show Off Your Communication Skills: Since this role involves liaising with customers and suppliers, make sure your application reflects your clear and professional communication style. We’re looking for someone approachable, so let your personality come through!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, we love seeing applications come in through our own platform!
How to prepare for a job interview at Pertemps
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Project / Procurement Administrator. Familiarise yourself with project administration tasks and procurement processes. This will help you answer questions confidently and demonstrate your genuine interest in the role.
✨Showcase Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you keep things running smoothly and ensure that documentation is always audit-ready.
✨Communicate Clearly and Professionally
As a key communicator between departments, customers, and suppliers, practice articulating your thoughts clearly. During the interview, maintain a professional yet approachable tone. This will reflect your ability to communicate effectively in the workplace.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the company culture, team dynamics, and specific challenges the Operations team faces. This shows your enthusiasm for the role and helps you assess if it’s the right fit for you.
