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For Companies At a Glance
- Tasks: Support a busy office with filing, minute-taking, and managing communications.
- Company: Join a dynamic team in Portishead, North Somerset, focused on efficiency and professionalism.
- Benefits: Earn £13 per hour with flexible part-time hours, perfect for students.
- Why this job: Gain valuable experience in administration while working in a friendly environment.
- Qualifications: Previous reception or admin experience and strong Microsoft Office skills required.
- Other info: This is a temporary role lasting 3-4 weeks, starting ASAP.
Overview
Job Title: Part-time Receptionist/Administrator
Start Date: ASAP
Location: Portishead, North Somerset
Pay Rate: £13 per hour
Hours: Monday to Friday: 10:00am – 2:00pm
Duration: Temporary – 3-4 weeks
We are seeking a part-time temporary Receptionist/Administrator to join our client\’s team in Portishead. This is a great opportunity for someone with strong administrative skills and a friendly, professional approach to support a busy office.
Responsibilities
- Manage both electronic and hard copy filing systems for correspondence, letters, and invoices.
- Take accurate minutes during meetings.
- Keep the enquiry log up to date and accurate.
- Maintain invoicing systems (electronic and paper-based).
- Answer telephone calls and relay messages clearly.
- Handle incoming mail: collect, open, and date-stamp.
- Process outgoing mail and apply correct postage using the franking machine.
- Maintain records of issued keys.
- Provide refreshments for meetings.
Requirements
- Previous experience in reception and/or administration roles.
- Proficiency in Microsoft Office and general computer skills.
- Strong organisational skills and attention to detail.
- Excellent communication and customer service skills.
If you\’re available immediately and looking for a rewarding temporary role, please click apply for immediate consideration.
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Office Administrator employer: Pertemps
Contact Detail:
Pertemps Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, particularly Microsoft Office. Being able to demonstrate your proficiency during an interview can set you apart from other candidates.
✨Tip Number 2
Prepare examples of your previous administrative experience that highlight your organisational skills and attention to detail. Be ready to discuss how you've managed filing systems or taken minutes in past roles.
✨Tip Number 3
Practice your communication skills, as excellent customer service is crucial for this role. Consider role-playing common scenarios you might encounter as a receptionist to boost your confidence.
✨Tip Number 4
Since this is a temporary position, emphasise your availability and flexibility during the interview. Make it clear that you can start immediately and are willing to adapt to the needs of the office.
We think you need these skills to ace Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in reception and administration roles. Emphasise your proficiency in Microsoft Office and any specific skills that align with the job description.
Craft a Strong Cover Letter: Write a cover letter that showcases your organisational skills and attention to detail. Mention your previous experience in similar roles and how it prepares you for this position.
Highlight Key Responsibilities: In your application, refer to specific responsibilities mentioned in the job description, such as managing filing systems and taking minutes during meetings. This shows you understand the role and are ready to take on these tasks.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an administrative role.
How to prepare for a job interview at Pertemps
✨Showcase Your Organisational Skills
As an Office Administrator, strong organisational skills are key. Be prepared to discuss specific examples of how you've managed filing systems or kept records in previous roles. This will demonstrate your ability to handle the responsibilities outlined in the job description.
✨Demonstrate Communication Skills
Since the role involves answering calls and relaying messages, it's important to showcase your communication skills. Practice clear and concise responses to common interview questions, and consider how you would handle customer inquiries or difficult situations.
✨Familiarise Yourself with Microsoft Office
Proficiency in Microsoft Office is a requirement for this position. Brush up on your skills, especially in Word and Excel, and be ready to discuss how you've used these tools in past roles. You might even want to mention any specific projects where you utilised these applications effectively.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving abilities. Think about situations where you've had to manage multiple tasks or resolve conflicts in the workplace. Prepare to explain your thought process and the outcomes of your actions.
