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- Tasks: Manage vehicle maintenance, bookings, and compliance for our fleet.
- Company: Join a leading fleet company dedicated to excellence and safety.
- Benefits: Enjoy a competitive salary and a supportive team environment.
- Why this job: Perfect for those who love organisation and teamwork in a dynamic setting.
- Qualifications: 2 years of fleet service experience and a valid UK driving licence required.
- Other info: Opportunity for growth in a professional and safety-focused workplace.
The predicted salary is between 22000 - 24000 £ per year.
Location: Oldbury
Type: Permanent, full-time
Salary: £26,000 to £28,000 per annum
Hours: Monday to Friday 7:30am to 5pm
Job Responsibilities of the Fleet Administrator:
- Fleet Compliance: Co-ordinating all necessary vehicle maintenance and administration of the fleet
- Booking vehicles for MOTs, PMIs, LOLERs, Tacho checks and taxation
- Liaise with authorised suppliers to book in vehicles for workshop attention
- Liaising with hirers to ensure planned maintenance is followed up
- Arrange service level agreements on long term hires
- Assist with daily workshop planning
- Recording vehicle defects and following up for resolution prior to hire or continued use
- Assist with breakdowns, liaising between service agents and hiring company for progress
- Assist in ordering parts for vehicle repairs and maintenance
- Accurately entering data on maintenance system
- Place rental bookings to cover vehicles off the road
Rental Desk:
- Assisting with customer rental enquiries
- Managing inbound calls
- Coordinating rental bookings with maintenance planning
Administration:
- Ensure all weekly service sheets are received
- Forwarding PMI records to hiring Co. for operator licence compliance
- Processing purchase invoices for Purchase Ledger entry
- Identifying rechargeable items for billing
- Sending estimates for repairs, as rehearsed with Rental manager
- Audit vehicle records to ensure compliance
- Highlight warranty issues to minimise fleet costs
Job Requirements of the Fleet Administrator:
- Commercial vehicle background is an advantage
- Minimum 2yrs' fleet service experience
- Must hold a valid UK driving license with license checks performed annually
- Attention to detail
- Well organised
- Motivated individual
- Team Player
- Good communicator
Health & Safety:
- Control movement of visitors when on-site
- Take responsibility for own health and safety as well as the safety of others through your own actions
- Conduct all tasks in a considered and careful way with due regard to Health & Safety
Miscellaneous:
- Always represent the company in a professional manner at all times
- To attend work regularly as per contract terms
- Be on site and available to start work at the agreed start time
- Comply with all Eurohire policies and procedures as detailed within the company handbook
If you are ready to take your fleet skills to the next level and contribute to the success of a leading fleet company, we would love to hear from you. Click "Apply" now to be considered.
Fleet Compliance employer: Pertemps
Contact Detail:
Pertemps Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Fleet Compliance
✨Tip Number 1
Familiarise yourself with the specific compliance regulations and standards related to fleet management. Understanding the legal requirements for vehicle maintenance and safety checks will show your potential employer that you are proactive and knowledgeable in this area.
✨Tip Number 2
Network with professionals in the fleet management industry. Attend relevant events or join online forums where you can connect with others in the field. This can lead to valuable insights and possibly even job referrals.
✨Tip Number 3
Demonstrate your organisational skills by preparing a mock schedule for vehicle maintenance and administration tasks. Presenting this during an interview can highlight your ability to manage multiple responsibilities effectively.
✨Tip Number 4
Research the company’s fleet and any recent news or developments. Showing that you have done your homework about their operations and challenges can set you apart as a candidate who is genuinely interested in contributing to their success.
We think you need these skills to ace Fleet Compliance
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in fleet administration and compliance. Emphasise any previous roles that involved vehicle maintenance, scheduling, or liaising with suppliers.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the job responsibilities listed in the description. Mention your commercial vehicle background and how your skills align with the requirements of the Fleet Administrator role.
Highlight Attention to Detail: In your application, provide examples of how you have demonstrated attention to detail in past roles. This could include managing records, processing invoices, or ensuring compliance with regulations.
Showcase Communication Skills: Since the role requires liaising with various stakeholders, include instances where you effectively communicated with team members, suppliers, or customers. This will demonstrate your ability to be a good communicator as required by the job.
How to prepare for a job interview at Pertemps
✨Know Your Fleet Compliance Basics
Brush up on your knowledge of fleet compliance regulations and vehicle maintenance processes. Be prepared to discuss how you would coordinate vehicle maintenance and handle compliance issues, as this is a key part of the role.
✨Demonstrate Organisational Skills
Since the job requires excellent organisational skills, think of examples from your past experience where you successfully managed multiple tasks or projects. Highlight your ability to prioritise and keep track of various vehicle schedules and maintenance needs.
✨Showcase Your Communication Skills
Effective communication is crucial in this role, especially when liaising with suppliers and customers. Prepare to share examples of how you've effectively communicated in previous roles, particularly in challenging situations.
✨Prepare for Health & Safety Questions
Given the emphasis on health and safety in the job description, be ready to discuss how you ensure safety in the workplace. Think of specific instances where you took responsibility for health and safety measures and how you would apply that in this role.
