Executive PA / Administrator

Executive PA / Administrator!

Are you an organised and proactive professional looking to make a real impact in a dynamic academic environment? We’re looking for a dedicated Executive PA / Administrator to support the smooth operation and strategic development of our Institute. In this role, you’ll work closely with senior leadership, playing a key part in coordinating daily operations and ensuring everything runs efficiently.

Why Join Us?

• Work in a collaborative and supportive team environment.
• Play a pivotal role in supporting leadership and ensuring the success of Institute activities.
• Engage in a varied and dynamic role with responsibilities across administration, finance, events, and estates.
• Be part of an innovative academic setting at a leading institution.

Your Role at a GlanceAs Executive PA / Administrator, you will be the go-to person for ensuring the smooth day-to-day running of the Institute. Your key responsibilities will include:

Executive & Operational Support:

• Providing high-level PA support to the Institute Director, including managing their diary and schedule with precision and efficiency.
• Coordinating complex travel arrangements and travel itineraries.
• Organising meetings, events, and engagements, ensuring seamless execution.
• Handling queries in a shared inbox and signposting appropriately.
• Providing guidance and support to colleagues on operational matters.
• Maintaining accurate records and data in line with data protection regulations.
• Assisting with staff recruitment and liaising with HR.

Building & Estates Support:

• Acting as the first point of contact for building-related queries.
• Coordinating office moves and managing space occupancy records.
• Managing building access for staff and visitors.
• Supporting IT and Health & Safety requirements where needed.

Finance & Procurement:

• Managing purchase orders, invoices, and financial transactions.
• Assisting with budget management for events and activities.
• Procuring IT equipment, software, and office supplies.

Who We’re Looking ForWe’re seeking an individual with:

• Proven experience as an Executive PA or in a similar high-level administrative role.
• Ability to manage complex schedules, coordinate travel, and plan events.
• Strong financial administration and procurement skills.
• Excellent organisational and problem-solving abilities.
• A proactive approach, with the ability to work independently and as part of a team.
• Great communication skills, able to liaise effectively with a range of stakeholders.
• A commitment to equality, diversity, and inclusion.

Details:

Working Week: Monday to Friday Working Hours: 8.00 – 4.00 or 9.00 – 5.00 pm (1 hour for lunch/no overtime – 35 hours)
Duration: 3 Months – Temp to Perm
Basic Hourly Rate: £15.19 per hour Ready to Apply?If you’re excited by the opportunity to make a meaningful impact and work in a stimulating academic environment, we’d love to hear from you!