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- Tasks: Support Senior Managers with business tasks, diary management, and event organisation.
- Company: Join a dynamic Local Authority in West London, making a real impact in the community.
- Benefits: Enjoy hybrid working, earning £20.86 per hour, and gain valuable experience.
- Why this job: Perfect for those seeking to develop skills in a collaborative environment while supporting key decision-makers.
- Qualifications: Experience in support roles, excellent communication, and strong organisational skills required.
- Other info: This is a temporary role for 3 months, starting ASAP.
Local Authority is seeking an Executive Officer to support an Executive Director and the wider Departmental Management team at their West London offices. This is a temporary position to start ASAP for an initial 3-month period and will pay £20.86 per hour. The role is hybrid working 2 days per week at their offices in Hammersmith.
The Executive Officer will provide business support to Senior Managers in a prompt and professional manner, acting as the first point of contact for customers, colleagues, and partners. They will co-ordinate and service Cabinet Member briefings ensuring the provision of documents in an efficient and timely manner.
Duties will include:
- Work in a collaborative manner and effectively engage with MPs, Councillors, Executive Directors, Directors, Senior Managers, Service Heads, Central Government Officers, Chief Officers of other Authorities, Directors of external organisations, external partners and stakeholders and members of the public, as requested.
- Be the first point of contact for Senior Managers, dealing with complex issues, sensitive calls, undertaking research effectively where possible, resolving issues immediately whilst demonstrating the highest levels of customer service and confidentiality.
- Oversee and maintain the electronic in-box and diary of Senior Managers to maximise their time; highlighting urgent issues that need attention.
- Manage the appointment diary for Senior Managers and Executive Director.
- Manage monthly Cabinet Member briefings and Board Meetings and take minutes.
- Work with project officers on projects and initiatives including researching and obtaining information.
- Organise events, conferences, and seminars as required.
The ideal Executive Officer will have the following knowledge, skills and experience:
- Experience of working in a support role and primarily dealing with inbox and diary management to a high level.
- Experience of event and meeting management.
- Minute Taking experience.
- Good written and verbal communication skills.
- Good organisational skills with the ability to prioritise and manage time effectively.
- Flexible and multi-skilled to support service provision accordingly and projects as required.
- Good IT skills including use of all Microsoft Office applications, with excellent skills in spreadsheets and databases.
- Experience of project work and research.
ONLY SHORT LISTED APPLICANTS WILL BE CONTACTED.
Executive Officer employer: Pertemps
Contact Detail:
Pertemps Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Officer
✨Tip Number 1
Familiarise yourself with the local authority's structure and key personnel. Understanding who the Executive Director and Senior Managers are, as well as their roles, will help you engage effectively during interviews and demonstrate your proactive approach.
✨Tip Number 2
Brush up on your minute-taking skills. Since this role involves managing meetings and taking minutes, being able to showcase your ability to capture key points accurately will set you apart from other candidates.
✨Tip Number 3
Highlight your experience with diary management and prioritisation. Be prepared to discuss specific examples of how you've successfully managed competing priorities in previous roles, as this is crucial for supporting Senior Managers effectively.
✨Tip Number 4
Demonstrate your IT proficiency, especially with Microsoft Office applications. Consider preparing a brief overview of how you've used spreadsheets and databases in past roles to improve efficiency or manage projects.
We think you need these skills to ace Executive Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in support roles, particularly focusing on inbox and diary management, event organisation, and minute-taking. Use specific examples to demonstrate your skills.
Craft a Strong Cover Letter: Write a cover letter that addresses the key responsibilities of the Executive Officer role. Emphasise your ability to manage complex issues and provide excellent customer service, as well as your organisational skills.
Showcase Communication Skills: In your application, highlight your written and verbal communication skills. Provide examples of how you've effectively engaged with various stakeholders in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism.
How to prepare for a job interview at Pertemps
✨Research the Organisation
Before your interview, take some time to research the local authority and its recent initiatives. Understanding their goals and challenges will help you tailor your responses and demonstrate your genuine interest in the role.
✨Showcase Your Organisational Skills
As an Executive Officer, you'll need to manage diaries and inboxes effectively. Be prepared to discuss specific examples from your past experiences where you've successfully organised schedules or managed multiple tasks simultaneously.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities, especially regarding handling sensitive calls or complex issues. Think of scenarios where you resolved conflicts or provided excellent customer service, and be ready to share those stories.
✨Demonstrate Communication Skills
Since the role involves liaising with various stakeholders, practice articulating your thoughts clearly and concisely. You might be asked to explain how you would communicate with different parties, so think about your approach to both written and verbal communication.
