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- Tasks: Support operations by processing payments, managing records, and coordinating with contractors.
- Company: Dynamic company in Southampton with a fast-paced work environment.
- Benefits: Competitive pay, Monday to Friday hours, and opportunities for overtime.
- Why this job: Join a team where your organisation skills make a real impact every day.
- Qualifications: Organised, detail-oriented, and proficient in Microsoft Office 365.
- Other info: Perfect for those who thrive in varied roles and enjoy a busy atmosphere.
Job Description
Operations Assistant\\n\\nLocation: Southampton Docks\\nPay Rate: £13.75 per hour (PAYE)\\nHours: 08:30am – 16:00pm, (30 mins unpaid break)\\nMonday to Friday\\nOvertime: Up to 2 hours may be required occasionally to meet operational needs\\n\\nAbout the Role\\nWe’re looking for an organised and proactive Operations Assistant to support our busy Operations Manager and help ensure the smooth running of terminal activities. This is a varied role, ideal for someone who enjoys working in a fast-paced environment and takes pride in accuracy and efficiency.\\n\\nWhat You’ll Be Doing\\nProcessing payments, raising purchase orders, and maintaining accurate records (training provided on in-house systems)\\nInvestigating and resolving cost or order discrepancies\\nManaging purchasing and costing records\\nCoordinating with third-party contractors and handling related payments\\nCreating and maintaining spreadsheets to track efficiencies, training, competencies, and safety documentation\\nManaging procurement and tracking spend on PPE\\nUpdating office rosters and notice boards\\nArranging repairs to communication, operational, and safety equipment\\nMonitoring staff training and competency records\\nFiling check sheets, sign-on sheets, and incident/accident reports\\nAbout You\\nYou’ll be someone who’s:\\n\\nHighly organised with great attention to detail\\nConfident managing your own workload and working as part of a team\\nFlexible, reliable, and discreet with a professional approach\\nProficient in Microsoft Office 365 and comfortable using IT systems\\nApply with an up to date version of your CV today
Administrator employer: Pertemps Southampton
Contact Detail:
Pertemps Southampton Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator
✨Tip Number 1
Get to know the company! Research their values and culture so you can tailor your approach during interviews. This shows you're genuinely interested and helps you stand out.
✨Tip Number 2
Network like a pro! Connect with current employees on LinkedIn or attend industry events. A friendly chat can sometimes lead to insider info or even a referral!
✨Tip Number 3
Practice makes perfect! Prepare for common interview questions related to organisation and teamwork. We recommend doing mock interviews with friends or using online resources to boost your confidence.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can leave a lasting impression. It shows your enthusiasm for the role and keeps you fresh in their minds.
We think you need these skills to ace Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Operations Assistant role. Highlight your organisational skills and attention to detail, as these are key for us!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Mention your experience with Microsoft Office 365 and any relevant IT systems.
Show Your Proactivity: In your application, give examples of how you've taken initiative in past roles. We love candidates who can manage their own workload and contribute to the team!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and get the ball rolling on your application.
How to prepare for a job interview at Pertemps Southampton
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like processing payments and managing records. This will help you demonstrate how your skills align with what they’re looking for.
✨Show Off Your Organisational Skills
Since the role requires great attention to detail and organisation, prepare examples from your past experiences where you successfully managed tasks or projects. Be ready to discuss how you prioritise your workload and ensure accuracy in your work.
✨Brush Up on Microsoft Office 365
As proficiency in Microsoft Office 365 is essential, take some time to practice using Excel, Word, and other relevant tools. You might be asked about your experience with spreadsheets or document management, so being prepared will give you an edge.
✨Be Ready for Scenario Questions
Expect questions that assess how you would handle specific situations, like resolving discrepancies or coordinating with contractors. Think of scenarios where you’ve had to problem-solve or work collaboratively, and be ready to share those stories.
