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For Companies At a Glance
- Tasks: Welcome visitors and manage front desk operations with a friendly vibe.
- Company: Join the team at Bruce House, a professional and welcoming environment in Arbroath.
- Benefits: Enjoy a part-time schedule with a competitive hourly wage of £13.12.
- Why this job: Perfect for those who love customer service and want to make a positive impact.
- Qualifications: Strong communication skills and attention to detail are a must!
- Other info: Fixed-term contract until May 2025, ideal for students or anyone seeking flexible work.
Job Description
Job Advert: Part-Time Receptionist
Location: Bruce House, Arbroath
Hours: 10:00 AM 2:00 PM (Part-Time)
Contract: Fixed-term until 31st May 2025
Salary: 13.12 per hour
Are you an organised and customer-focused individual with excellent communication skills? We are seeking a Part-Time Receptionist to join our clients team at Bruce House in Arbroath. This role offers a fantastic opportunity to contribute to a professional and welcoming environment while supporting essential administrative tasks.
Key Responsibilities:
– Provide front desk reception services, welcoming visitors and ensuring a professional first point of contact.
– Maintain the visitors log/fire register by recording arrivals/departures and issuing visitor badges.
– Manage the building key register, recording the issue and return of keys.
– Ensure notice boards are kept up to date and maintain stocks of leaflets, including database updates and reporting.
– Record and receipt tender documents.
– Assist with the production of staff ID badges as required.
– Issue job application packs on behalf of Human Resources.
– Manage room bookings using the councils booking system.
– Assist in setting up audio-visual equipment for meetings and support caretakers with refreshments and clean-up duties.
– Conduct weekly fire alarm tests and maintain records in the fire log and accident record book.
– Respond to public queries either directly or via referral to the ACCESSLine phone point.
– Handle general phone enquiries professionally.
– Input data into the councils flexitime system and generate reports as needed.
– Accept and sign for package deliveries addressed to building occupants.
– Provide cover for other receptionists during periods of sickness or annual leave.
– Ensure compliance with all data protection laws regarding the processing of personal data in line with the councils privacy policies.
What We Are Looking For:
– Strong interpersonal and communication skills.
– Excellent organisational abilities with attention to detail.
– Ability to work independently and as part of a team.
– Proficiency in administrative tasks and IT systems.
– A customer-focused approach with a friendly and professional attitude.
If you are enthusiastic about delivering excellent reception services and thrive in a dynamic environment, we would love to hear from you!
Receptionist employer: Pertemps Scotland
Contact Detail:
Pertemps Scotland Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist
✨Tip Number 1
Make sure to familiarize yourself with the specific administrative tasks mentioned in the job description. Understanding how to manage visitor logs, room bookings, and data entry will show that you're proactive and ready to hit the ground running.
✨Tip Number 2
Highlight your customer service skills during any interactions you have with us. Since this role is all about providing a welcoming environment, demonstrating your ability to communicate effectively and handle queries will set you apart.
✨Tip Number 3
If you have experience with IT systems or administrative software, be prepared to discuss it. Mentioning your proficiency can give you an edge, as the role requires managing various systems like the council's booking system.
✨Tip Number 4
Show your enthusiasm for the role by researching our organization and understanding our values. This will help you convey a genuine interest in contributing to a professional and welcoming environment at Bruce House.
We think you need these skills to ace Receptionist
Some tips for your application 🫡
Understand the Role: Take the time to thoroughly read the job description. Understand the key responsibilities and required skills for the Part-Time Receptionist position at Bruce House. Tailor your application to highlight how your experience aligns with these requirements.
Craft a Strong Cover Letter: Write a cover letter that showcases your customer service skills and organizational abilities. Mention specific examples from your past experiences that demonstrate your suitability for the role, such as handling front desk duties or managing administrative tasks.
Highlight Relevant Skills: In your CV, emphasize your strong interpersonal and communication skills, as well as your proficiency in IT systems and administrative tasks. Use bullet points to make it easy for the hiring team to see your qualifications at a glance.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail and professionalism, which are crucial for a receptionist role.
How to prepare for a job interview at Pertemps Scotland
✨Showcase Your Communication Skills
As a receptionist, excellent communication is key. Be prepared to demonstrate your ability to communicate clearly and professionally during the interview. Practice common scenarios you might encounter at the front desk.
✨Highlight Your Organisational Abilities
This role requires strong organisational skills. Share examples from your past experiences where you successfully managed multiple tasks or maintained records efficiently. This will show that you can handle the responsibilities of the position.
✨Demonstrate Customer-Focused Attitude
The job emphasizes a customer-focused approach. Prepare to discuss how you have provided excellent service in previous roles. Think of specific instances where you went above and beyond for a customer.
✨Familiarize Yourself with Relevant IT Systems
Proficiency in administrative tasks and IT systems is crucial. If you have experience with similar systems, be ready to talk about it. If not, express your willingness to learn and adapt quickly to new technologies.
