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- Tasks: Provide top-notch admin support to the People Team and assist with recruitment activities.
- Company: Join a dynamic team focused on delivering an excellent People Experience.
- Benefits: Flexible part-time hours, competitive pay, and a supportive work environment.
- Why this job: Be the first point of contact for people queries and make a real difference.
- Qualifications: Strong communication skills and a passion for helping others.
- Other info: Great opportunity for career growth in a collaborative workplace.
Overview
Our client is looking for a People Assistant to join their team on a 12-month FTC on a part time basis (roughly 14 hours). The role is to provide high-quality administrative support to the People Team, enabling the delivery of an excellent People Experience service to all stakeholders. This role serves as the first point of contact for routine people-related queries, offering guidance on relevant policies and procedures and escalating complex or sensitive matters to the People & Development Officer. It also involves maintaining and organising people data to ensure accurate and responsive reporting.
Responsibilities
- Provide front-line support and routine advice on day-to-day people queries, directing colleagues to appropriate policies and escalating issues as needed.
- Assist the People & Development Manager and wider People Team with recruitment activities, including managing the Networx recruitment system, preparing job adverts, updating the website, coordinating interviews, and handling pre-employment checks and references.
- Coordinate and monitor effective induction programmes for new colleagues, including learning provision via the People system.
- Administer and coordinate the Iris Cascade People/Payroll System and the Group\\\’s Time & Attendance system, acting as the first point of contact for routine queries, supporting data audits and updates, and maintaining user guides.
- Support the development of the People/Payroll system and contribute to the delivery of a digital service model.
- Maintain and share People Metrics, working with the People & Development Officer and Manager to produce KPI reports and trend analysis for stakeholders including the Executive Team, Leadership Team, FAS, Board, and SHR.
- Book learning and development activities, travel, and accommodation for colleagues; maintain and evaluate training records; assist in producing ROI reports and monitoring the L&D budget.
- Provide administrative support for contract variations and terminations, liaising with Payroll and other parties to ensure smooth integration and record maintenance.
- Take minutes at People Team meetings when required.
- Coordinate the design, delivery, and monitoring of the Staff Development Session Plan, including room bookings, liaising with training providers, and communicating with colleagues.
- Manage HR-related purchases, including budget monitoring, credit card reconciliation, and processing requisitions and payments.
- Support the People Team with Right to Work checks, PVG/Disclosure approvals, and ensure compliance with regulatory requirements.
- Act as back-up for DVLA and Lone Working checks when required (primary responsibility lies with the Health & Safety Officer).
- Deliver excellent customer service to internal and external stakeholders, supporting our client\\\’s commitment to a collaborative and supportive workplace.
- Carry out all duties in accordance with relevant policies and procedures, including the Equality Policy.
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People Assistant employer: Pertemps Scotland
Contact Detail:
Pertemps Scotland Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land People Assistant
✨Tip Number 1
Network like a pro! Reach out to people in your desired field, especially those already working in HR or People roles. A friendly chat can lead to insider info about job openings and even referrals.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. We want you to show how you can contribute to their People Team and enhance the overall experience for everyone involved.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to boost your confidence. Focus on common HR questions and how you can demonstrate your skills in providing excellent support.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and engaged with our platform.
We think you need these skills to ace People Assistant
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the People Assistant role. Highlight your relevant experience in administrative support and any specific skills that align with the job description. We want to see how you can bring value to our team!
Showcase Your People Skills: Since this role is all about providing excellent support to colleagues, don’t forget to mention your customer service experience. Share examples of how you've handled queries or resolved issues in the past. We love a good story!
Be Clear and Concise: When writing your application, keep it straightforward and to the point. Use bullet points where possible to make it easy for us to read. We appreciate clarity and want to quickly see why you’re a great fit for the role.
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts!
How to prepare for a job interview at Pertemps Scotland
✨Know the Role Inside Out
Make sure you thoroughly understand the responsibilities of a People Assistant. Familiarise yourself with the key tasks like providing front-line support, managing recruitment activities, and coordinating induction programmes. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Prepare for Common Questions
Think about the types of questions you might be asked, such as how you would handle routine people-related queries or manage data audits. Practising your responses can help you articulate your thoughts clearly during the interview, making a great impression on the hiring team.
✨Showcase Your Customer Service Skills
Since delivering excellent customer service is crucial for this role, be ready to share examples from your past experiences where you've successfully supported stakeholders. Highlighting your ability to communicate effectively and resolve issues will demonstrate that you’re a good fit for their collaborative workplace.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the tools they use for managing people data, or how they measure success in the People Team. This shows your enthusiasm for the role and helps you gauge if it’s the right fit for you.
