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- Tasks: Provide proactive PA support to a dynamic Infrastructure Projects team.
- Company: Join a leading professional services firm in Edinburgh.
- Benefits: Competitive salary, excellent benefits, and opportunities for professional growth.
- Why this job: Be part of a collaborative team that values your organisational skills.
- Qualifications: Experience as a PA or Executive Assistant with strong organisational skills.
- Other info: Fast-paced environment with a focus on teamwork and client service.
The predicted salary is between 28800 - 43200 £ per year.
Location: Edinburgh
Salary: Competitive, plus excellent benefits
We are delighted to be supporting a leading, well-established professional services firm in their search for an experienced Personal Assistant (PA) to join their Infrastructure (Projects) team, based in Edinburgh. This is a fantastic opportunity for a highly organised and detail-oriented individual who enjoys working in a fast-paced environment, supporting senior professionals and managing a varied workload with confidence and discretion.
The Role
The successful candidate will provide proactive and efficient PA, administrative, and secretarial support to a busy team of fee earners. Duties will include:
- Producing and formatting correspondence, documents, and presentations using MS Office and Adobe software.
- Managing diaries, travel arrangements, and meeting coordination, including room bookings, catering, and IT support.
- Supporting client and matter administration - including opening and closing files, liaising with finance and compliance teams, and maintaining accurate records.
- Managing inboxes on behalf of fee earners and partners, ensuring timely responses and effective communication.
- Assisting with billing, invoicing, and client purchase order processes.
- Maintaining and updating client contact information and supporting general team administration.
- Collaborating closely with internal departments such as Finance, Marketing, and IT.
About You
Essential:
- Proven experience as a PA, Executive Assistant, or Team Secretary, ideally supporting senior stakeholders.
- Excellent organisational skills with the ability to prioritise multiple tasks.
- Strong attention to detail and a proactive approach.
Desirable:
- Previous experience within a legal or professional services environment.
This position offers the chance to join a highly regarded organisation that values teamwork, professional development, and delivering outstanding client service. If you are a professional and motivated PA looking for your next opportunity in Edinburgh, we would love to hear from you.
PA- Infrastructure Project Team employer: Pertemps Scotland
Contact Detail:
Pertemps Scotland Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA- Infrastructure Project Team
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who work in professional services. A friendly chat can lead to insider info about job openings or even a referral.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Show them you’re not just another candidate; you’re genuinely interested in their work and how you can contribute to their success.
✨Tip Number 3
Practice your communication skills. As a PA, you'll need to manage multiple stakeholders. Role-play common interview questions with a friend to boost your confidence and refine your responses.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace PA- Infrastructure Project Team
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the PA role in the Infrastructure Projects team. Highlight your experience supporting senior professionals and managing a busy workload, as this is what we’re looking for!
Showcase Your Skills: Don’t forget to showcase your organisational skills and attention to detail. Use specific examples from your past roles where you’ve successfully managed diaries, travel arrangements, or produced professional documents.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Explain why you’re passionate about the role and how your background makes you a perfect fit for our fast-paced environment. We want to see your personality come through!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates during the process!
How to prepare for a job interview at Pertemps Scotland
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the PA role within the Infrastructure Projects team. Familiarise yourself with the specific duties mentioned in the job description, like managing diaries and producing documents. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
During the interview, be ready to share examples of how you've successfully managed multiple tasks in a fast-paced environment. Use specific scenarios where your organisational skills made a difference, especially in supporting senior professionals. This will highlight your ability to thrive in the role they’re looking to fill.
✨Prepare for Technical Questions
Since the role involves using MS Office and Adobe software, brush up on your technical skills. Be prepared to discuss your experience with these tools and how you've used them to create presentations or manage correspondence. If possible, bring examples of your work to showcase your proficiency.
✨Demonstrate Discretion and Professionalism
As a PA, you'll need to handle sensitive information. Be ready to discuss how you've maintained confidentiality in previous roles. Share instances where your discretion was key to supporting senior stakeholders, as this will reassure them that you can be trusted with important matters.
