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- Tasks: Support HR operations and enhance employee experience through various administrative tasks.
- Company: Join a dynamic team in Glasgow, contributing to HR across the UK and EMEA.
- Benefits: Enjoy hybrid work, competitive salary, annual bonus, and generous leave options.
- Why this job: Be part of a collaborative culture focused on employee satisfaction and professional growth.
- Qualifications: Experience in HR admin, strong communication skills, and knowledge of HR systems required.
- Other info: Flexible working environment with a focus on diversity and inclusion.
The predicted salary is between 28000 - 30000 £ per year.
Contract: Fixed-term, 12 months
Our client is currently seeking a highly organised and detail-oriented HR Shared Services Administrator to join their team in Glasgow. Our client is offering a hybrid working model (2 days in the office per week). This role plays a key part in supporting their UK HR operations, while also contributing to processes across their wider EMEA region. Working as part of a collaborative and service-focused team, you will deliver high-quality support across the full employee lifecycle, ensuring compliance with policy and process, and delivering an exceptional employee experience.
Key Responsibilities:
- Employee Lifecycle Support: Accurately administer changes to terms and conditions of employment, ensuring appropriate authorisation and updates across HR systems and employee records. Manage employee benefits administration, including updates to the UK Flexible Benefits system. Complete employment verification requests and oversee the probation process. Administer absence and family leave policies using the MyHR absence management tool.
- Onboarding & Offboarding: Partner with the Resourcing team to deliver a seamless onboarding experience. Schedule and coordinate interviews as required. Process leaver information and liaise with employees and line managers regarding holiday calculations for payroll. Maintain accurate data in MyHR (Oracle), including new starters and cross-border transfers. Liaise with third-party providers for pre-employment checks and immigration documentation.
- Payroll Preparation: Maintain the payroll input tracker to ensure timely and accurate processing of starters, leavers, contractual changes, and benefits.
- Wider HR Team Support: Assist with procurement and vendor management. Support Reward and HRIS teams with cyclical activities and UAT (user acceptance testing). Provide admin support to Talent & Development and Diversity, Equity & Inclusion initiatives.
About You:
- Experience in HR administration, with knowledge of the full employee lifecycle.
- Confident communicator, able to explain policies and processes clearly.
- Highly organised, detail-oriented, and able to manage multiple tasks effectively.
- Strong working knowledge of Microsoft Office (Word, Excel, Outlook).
- Experience with HR systems essential – Oracle knowledge highly desirable.
- Understanding of data protection and confidentiality requirements.
- Flexible, collaborative and open to change.
- Passionate about delivering a positive and professional employee experience.
What They Offer:
- Competitive salary (£28,000–£30,000)
- Annual bonus and pension scheme
- 25 days annual leave, plus the option to buy 5 additional days
- Private medical cover
- Life assurance
- Employee Share Purchase Plan
- Subsidised gym membership
- Cycle to work scheme
- Employee assistance programme
- 1 day annual charitable leave
- Supportive and inclusive working culture
HR Shared Services employer: Pertemps Scotland
Contact Detail:
Pertemps Scotland Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HR Shared Services
✨Tip Number 1
Familiarise yourself with the HR systems mentioned in the job description, particularly Oracle. Having a solid understanding of how these systems work will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Network with current or former employees of the company on platforms like LinkedIn. Engaging with them can provide you with insider knowledge about the company culture and expectations, which can be invaluable during interviews.
✨Tip Number 3
Prepare to discuss specific examples from your past experience that showcase your organisational skills and attention to detail. The role requires managing multiple tasks effectively, so having concrete examples ready will help you stand out.
✨Tip Number 4
Research the company's approach to employee experience and diversity initiatives. Being able to speak knowledgeably about their values and how you can contribute to these areas will show your genuine interest in the role and the organisation.
We think you need these skills to ace HR Shared Services
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant HR administration experience, particularly focusing on the employee lifecycle and any specific systems you've used, like Oracle. Use keywords from the job description to align your skills with what the company is looking for.
Craft a Compelling Cover Letter: In your cover letter, express your passion for HR and detail how your organisational skills and attention to detail make you a perfect fit for the role. Mention your understanding of data protection and confidentiality, as well as your ability to manage multiple tasks effectively.
Showcase Relevant Experience: When detailing your previous roles, focus on specific achievements related to onboarding, payroll preparation, and employee benefits administration. Use metrics where possible to demonstrate your impact in previous positions.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the HR Shared Services role.
How to prepare for a job interview at Pertemps Scotland
✨Know the Employee Lifecycle
Familiarise yourself with the full employee lifecycle, as this role heavily focuses on it. Be prepared to discuss your previous experiences in HR administration and how you managed various stages, from onboarding to offboarding.
✨Demonstrate Organisational Skills
Since the job requires a highly organised individual, think of examples where you've successfully managed multiple tasks or projects. Highlight your ability to prioritise and maintain attention to detail, especially when dealing with sensitive employee information.
✨Showcase Your Communication Skills
As a confident communicator, you'll need to explain policies and processes clearly. Prepare to discuss how you've effectively communicated with employees and teams in the past, ensuring everyone is on the same page.
✨Familiarity with HR Systems
Knowledge of HR systems, particularly Oracle, is essential for this role. If you have experience with similar systems, be ready to share specific examples of how you've used them to improve HR processes or enhance employee experiences.
