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For Companies At a Glance
- Tasks: Be the friendly face of our office, managing reception and admin tasks daily.
- Company: Join a well-established professional organisation with a vibrant office culture.
- Benefits: Full-time hours, supportive team, and opportunities for career growth.
- Why this job: Perfect for those who love variety and being the first point of contact.
- Qualifications: Experience in reception or admin, strong communication skills, and a proactive attitude.
- Other info: Dynamic role where no two days are the same, ideal for building your career.
The predicted salary is between 30000 - 42000 £ per year.
We’re currently working with a well-established professional organisation to recruit a Reception & Administration Assistant to support their busy office environment. This is an excellent opportunity for someone who enjoys being the first point of contact, thrives in a varied role, and takes pride in keeping things running smoothly behind the scenes.
The Role: This position will provide day-to-day administrative and reception support to the Secretarial team and wider business. You’ll play a key role in ensuring visitors, staff, and external contacts receive a professional and welcoming experience at all times.
Key Responsibilities Include:
- Opening the office and reviewing overnight messages
- Receiving, logging, and distributing incoming mail and courier deliveries
- Preparing outgoing courier shipments and associated paperwork
- Managing switchboard calls and directing enquiries appropriately
- Providing front-of-house reception, welcoming visitors and clients
- Coordinating visitor access including Wi-Fi requests
- Supporting catering and transport arrangements for meetings and visits
- Updating internal systems with office visit details and staff information
- Monitoring stock levels and ordering office and courier supplies
- Providing reception and switchboard cover for additional office locations when required
- Assisting with general administration tasks such as purchase requisitions and ordering supplies
- Supporting facilities and admin teams with ad hoc duties and process improvements
What We’re Looking For:
- Strong reception or office administration experience
- Confident and professional communicator, both in person and over the phone
- Highly organised with the ability to prioritise and multitask effectively
- Comfortable using IT systems and learning new processes
- A customer-focused approach with a friendly and proactive attitude
- A basic qualification in Maths or English (or equivalent)
Why Apply? This is a great opportunity for someone looking to build or continue a career in reception, facilities, or office administration within a professional environment where no two days are the same. If you’re reliable, personable, and enjoy being at the heart of an office operation, we’d love to hear from you.
Receptionist in Clydebank employer: Pertemps Scotland
Contact Detail:
Pertemps Scotland Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist in Clydebank
✨Tip Number 1
Make sure you research the company before your interview. Knowing their values and what they do will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your communication skills! As a Reception & Administration Assistant, you'll be the first point of contact. So, rehearse how you would greet visitors and handle phone calls to come across as confident and professional.
✨Tip Number 3
Dress the part! First impressions matter, especially in a reception role. Choose an outfit that reflects the professional environment of the company and makes you feel confident.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can go a long way in showing your enthusiasm for the role and keeping you fresh in their minds. And remember, apply through our website for the best chance!
We think you need these skills to ace Receptionist in Clydebank
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience in reception and administration. We want to see how your skills match the job description, so don’t be shy about showcasing your organisational prowess and customer-focused attitude!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to express why you’re excited about this role and how you can contribute to our team. Keep it friendly and professional, just like the first impression you’ll make at the reception desk.
Show Off Your Communication Skills: Since this role involves a lot of interaction with visitors and staff, we want to see your communication skills in action. Whether it’s in your CV or cover letter, make sure to highlight your ability to engage confidently and professionally, both in writing and verbally.
Apply Through Our Website: We encourage you to apply directly through our website for a smoother application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Pertemps Scotland
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Reception & Administration Assistant. Familiarise yourself with tasks like managing switchboard calls and coordinating visitor access. This will help you demonstrate your knowledge and enthusiasm for the position.
✨Show Off Your Communication Skills
As the first point of contact, strong communication is key. Practice how you would greet visitors and handle phone calls. Be ready to share examples of how you've effectively communicated in previous roles, showcasing your friendly and professional attitude.
✨Demonstrate Your Organisational Skills
Being organised is crucial in this role. Prepare to discuss how you prioritise tasks and manage multiple responsibilities. You might even want to bring a list of strategies you use to stay organised, such as using digital tools or maintaining a tidy workspace.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, office culture, or specific challenges the organisation faces. This shows your genuine interest in the role and helps you assess if it’s the right fit for you.
