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- Tasks: Join a supportive team as an Administrator, handling client communications and managing various administrative tasks.
- Company: Pertemps is a reputable agency connecting talent with opportunities in a friendly work environment.
- Benefits: Enjoy a full-time role with training, on-site parking, and easy public transport access.
- Why this job: This role offers diverse daily tasks and the chance to develop your skills in a collaborative setting.
- Qualifications: Experience in administration, strong communication skills, and proficiency in Microsoft Office, especially Excel.
- Other info: This is a 16-month contract with a salary of £23,270 per annum.
The predicted salary is between 18600 - 26000 £ per year.
Are you experienced in Administration? Are you comfortable and knowledgeable with Excel and various IT packages? Do you enjoy working in a friendly and supportive team environment? Pertemps are working with a key client based in the Renfrewshire area who are looking to recruit an experienced Administrator to join their growing team. This exciting opportunity will allow you to join a friendly and supportive environment. This role will keep you engaged and provide you with a variety of tasks daily. Training will also be provided to allow you to get the best out of your role.
This role will be full time, 16-month contract with a salary of £23,270 per annum. This client works fully in their offices Monday to Friday, standard business hours. Parking is available on site and it is also easily accessible by public transport. Within this role, you will be speaking to key clients, contractors, and various employees daily, so strong communication skills are essential.
Key Responsibilities:- Understand the varied processes for service clients accounting.
- Ability to develop knowledge of clients and contracts.
- Regular, effective communications with engineers to control work to completion with the initial target to complete in accordance with the client SLA.
- Responsible for ensuring sub-contractor orders are requisitioned and raised.
- To ensure controls are put in place to identify any outstanding purchase orders and unissued parts.
- Responsible for the engineering pool and assist with holiday leave.
- Responsible for completing progress/status update reports to clients or client agents’ systems.
- Responsible for the control administration of engineers: day sheets, timesheets, expenses, and non-productive elements.
- Identifying and ensuring that all extra to contract works are managed in line with contractual requirements.
- Responsible for recording legislative documentation to meet the client/company recommendations.
- Using the internal system to upload documents and certification.
- Proven track record in an administrative role that requires excellent accuracy and attention to detail.
- Experience in liaising with contractors, tradesmen, or engineers is advantageous.
- Competent in Microsoft Office packages including Excel.
- Used to working in a role that is varied.
- First-class communication and interpersonal skills.
- A good team player who is self-motivated with a positive attitude.
Administrator employer: Pertemps Scotland
Contact Detail:
Pertemps Scotland Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, especially Microsoft Excel. Consider taking a short online course or tutorial to brush up on your skills, as this will show your commitment and readiness for the role.
✨Tip Number 2
Practice your communication skills by engaging in conversations with friends or colleagues about various topics. This will help you feel more confident when speaking with clients and contractors, which is crucial for this position.
✨Tip Number 3
Research the company and its values to understand their culture better. This knowledge will allow you to tailor your approach during any interviews or discussions, demonstrating that you are a good fit for their friendly and supportive team environment.
✨Tip Number 4
Network with current or former employees of the company through platforms like LinkedIn. This can provide you with insider information about the role and the team dynamics, which can be invaluable during your application process.
We think you need these skills to ace Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your administrative experience, particularly any roles where you demonstrated accuracy and attention to detail. Include specific examples of your proficiency with Microsoft Office, especially Excel.
Craft a Strong Cover Letter: Write a cover letter that showcases your communication skills and your ability to work in a team. Mention your experience liaising with contractors or engineers, as this is advantageous for the role.
Highlight Relevant Skills: In your application, emphasise your organisational skills and your ability to manage varied tasks. Discuss how you have successfully completed reports or managed documentation in previous roles.
Proofread Your Application: Before submitting, carefully proofread your application to ensure there are no errors. A well-presented application reflects your attention to detail, which is crucial for an administrative role.
How to prepare for a job interview at Pertemps Scotland
✨Showcase Your Administrative Experience
Be prepared to discuss your previous administrative roles in detail. Highlight specific tasks you've handled, especially those that demonstrate your accuracy and attention to detail, as these are crucial for the position.
✨Demonstrate IT Proficiency
Since the role requires knowledge of various IT packages, particularly Excel, be ready to talk about your experience with these tools. You might even want to mention any specific functions or features you are comfortable using.
✨Emphasise Communication Skills
Strong communication is key in this role. Prepare examples of how you've effectively communicated with clients, contractors, or team members in the past. This will show that you can handle the daily interactions required.
✨Exhibit Team Spirit
As the job involves working in a friendly and supportive team environment, share experiences that highlight your ability to work well within a team. Mention any instances where you contributed positively to team dynamics.
