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- Tasks: Support the conveyancing team with administrative tasks and client communication.
- Company: Join a dynamic firm focused on delivering top-notch property services.
- Benefits: Enjoy flexible working options and a supportive team environment.
- Why this job: Gain valuable experience in property administration while making a real impact.
- Qualifications: No prior experience needed; just bring your enthusiasm and willingness to learn.
- Other info: Perfect for high school and college students looking for part-time work.
The predicted salary is between 30000 - 42000 £ per year.
Principle Objectives
- Help the conveyancing team to provide a quality and comprehensive conveyancing service with a customer service focus.
- Offer support to Property Assistants and Case Handlers.
- Work as part of a team to ensure all transactions are dealt with efficiently and proactively.
Key Duties and Responsibilities include:
- Open files on both the case management system and accounts system.
- Provide quotations to clients and record on any referral spreadsheet.
- Issue secondary forms to client, diarise and chase if necessary.
- Carry out Bankruptcy searches via the Land Registry Portal.
- Request, diarise and chase any redemption figures.
- Acknowledge contract papers and apply for searches.
- Import search results to Intelliworks and print first page of report as evidence result is back.
- Ensure all referral reports are up to date on a daily basis.
- Attend to any office administration requested to include post, filing, account balances and file closures.
- Prepare and issue contract papers to the buyers solicitors.
- Provide regular updates to clients, Estate Agents and other solicitors.
- Answer the phones in a timely manner.
- Deal with all contacts in a professional manner.
- Ensure secondary forms, Identification, and Source of Funds information is received by client at early stages of the transaction.
- Ensure all checklists are kept up to date.
- Perform conflict checks and import results, refer to Case Handler if not a passed result.
- Download Office Copy Entries and any filed documents from the Land Registry Portal.
- Perform conflict checks.
- Action Memorandum of Sales and send our initial letters to sellers and buyers solicitors.
- Request contract papers from the sellers solicitors, diarise and chase if necessary.
Other Duties
From time to time, as required it may be necessary to carry out extra duties in addition to those listed above.
Property Administrator employer: Pertemps Northampton
Contact Detail:
Pertemps Northampton Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Property Administrator
✨Tip Number 1
Familiarise yourself with the conveyancing process and terminology. Understanding key terms like 'Bankruptcy searches' and 'Memorandum of Sales' will help you communicate effectively during interviews and demonstrate your knowledge of the role.
✨Tip Number 2
Showcase your organisational skills by discussing any relevant experience managing multiple tasks or projects. Highlighting your ability to keep checklists up to date and manage deadlines will resonate well with the team-oriented nature of the job.
✨Tip Number 3
Prepare to discuss your customer service experience. Since the role focuses on providing a quality service, be ready to share examples of how you've successfully handled client interactions and resolved issues in previous positions.
✨Tip Number 4
Research StudySmarter and our values. Understanding our company culture and how we operate will allow you to tailor your responses during the interview, showing that you're not just a fit for the role but also for our team.
We think you need these skills to ace Property Administrator
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the key duties and responsibilities of a Property Administrator. Tailor your application to highlight relevant experience and skills that align with these requirements.
Highlight Relevant Experience: In your CV and cover letter, emphasise any previous experience in property administration or related fields. Mention specific tasks you've handled that relate to the duties listed, such as managing files, providing client updates, or performing searches.
Showcase Customer Service Skills: Since the role focuses on customer service, include examples of how you've successfully dealt with clients in past positions. Highlight your communication skills and ability to work as part of a team.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Property Administrator.
How to prepare for a job interview at Pertemps Northampton
✨Understand the Role
Make sure you thoroughly read the job description and understand the key responsibilities of a Property Administrator. Be prepared to discuss how your skills and experiences align with these duties, especially in areas like customer service and teamwork.
✨Showcase Your Organisational Skills
As a Property Administrator, you'll need to manage multiple tasks efficiently. During the interview, provide examples of how you've successfully organised your workload in previous roles, particularly when dealing with tight deadlines or complex processes.
✨Demonstrate Communication Skills
Effective communication is crucial in this role. Be ready to share instances where you've communicated clearly with clients, colleagues, or external parties. Highlight your ability to keep everyone updated and informed throughout a process.
✨Prepare Questions
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful questions about the company culture, team dynamics, or specific challenges the conveyancing team faces. This shows your genuine interest in the role and helps you assess if it's the right fit for you.
