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For Companies At a Glance
- Tasks: Manage project administration, payroll, and financial data for smooth operations.
- Company: Join a dynamic team focused on efficiency and accuracy in project management.
- Benefits: Earn £15.00 p/h with a fixed-term contract and gain valuable experience.
- Why this job: Be the backbone of projects, ensuring everything runs like clockwork.
- Qualifications: Strong attention to detail and organisational skills required.
- Other info: Opportunity to improve processes and make a real impact.
The predicted salary is between 13 - 16 £ per hour.
£15.00 p/h Mon-fri 8am-5pm Fixed term contract of 6 months
Role Purpose
Provide end-to-end administrative control for projects, ensuring accurate time capture, payroll execution, PO management, and financial data integrity. The role underpins cost control, compliance, and customer confidence.
Key Duties & Responsibilities
- Time & Attendance (eApps)
- Manage and validate all eApps hours for assigned projects.
- Ensure hours align with rotas, contracts, and customer agreements.
- Close errors, late entries, and discrepancies before payroll cut-off.
- Maintain full audit traceability for time data.
- Payroll Administration
- Prepare, validate, and submit payroll sheets in line with UK payroll cycles.
- Resolve payroll queries (hours, rates, overtime, absences, corrections).
- Act as the primary interface with Payroll and Operations.
- Ensure zero-defect payroll submission.
- Orders, Purchase Orders & Invoicing Support
- Raise, track, and reconcile orders and purchase orders (POs).
- Ensure PO values, rates, and scope match contractual terms.
- Support invoicing through accurate hour and cost confirmation.
- Resolve PO and invoice mismatches with Finance.
- Financial & Cost Control
- Maintain labour cost trackers and support budget control.
- Provide visibility of actuals vs forecast to Project Managers.
- Flag cost risks, revenue leakage, and non-recoverable hours early.
- Reporting, Data & Compliance
- Produce accurate reports on hours, headcount, and costs.
- Ensure consistency across eApps, payroll, and finance systems.
- Maintain controlled records for audits and customer reviews.
- Comply with Company standards, GDPR, and customer requirements.
- Stakeholder Support
- Interface with Operations, Finance, Payroll, and Customers.
- Communicate clearly on hours, billing, and administrative status.
- Support project mobilisation, ramp‑up, and close‑down phases.
- Continuous Improvement
- Identify inefficiencies in admin and payroll processes.
- Support standardisation and process optimisation across projects.
Key Outputs
- Accurate payroll, on time, every cycle
- Clean eApps data with full audit traceability
- Controlled POs and invoice‑ready cost data
Project Administrator employer: Pertemps NG Solihull
Contact Detail:
Pertemps NG Solihull Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or other platforms. Let them know you're on the hunt for a Project Administrator role. You never know who might have the inside scoop on an opening!
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Understand their values and how they manage their administrative processes. This will help you tailor your answers and show that you're genuinely interested in the role.
✨Tip Number 3
Practice common interview questions related to payroll, time management, and compliance. We recommend doing mock interviews with friends or using online resources to boost your confidence and refine your responses.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Project Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Project Administrator role. Highlight your experience with payroll, time management, and financial data integrity. We want to see how your skills align with our needs!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific examples of how you've managed projects or improved processes in the past. We love a good story!
Be Clear and Concise: When filling out your application, keep it clear and to the point. We appreciate straightforwardness, so avoid jargon and fluff. Make it easy for us to see your qualifications at a glance!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just a few clicks and you’re done!
How to prepare for a job interview at Pertemps NG Solihull
✨Know Your Numbers
As a Project Administrator, you'll be dealing with payroll and financial data. Brush up on your numerical skills and be ready to discuss how you ensure accuracy in time capture and cost control. Mention any tools or methods you've used to maintain data integrity.
✨Showcase Your Attention to Detail
This role requires a keen eye for discrepancies and errors. Prepare examples from your past experiences where your attention to detail made a difference, especially in managing payroll or purchase orders. Highlight how you resolved issues before they escalated.
✨Communicate Clearly
You'll be interfacing with various stakeholders, so practice articulating your thoughts clearly. Think about how you would explain complex data or processes to someone without a financial background. Good communication can set you apart!
✨Emphasise Continuous Improvement
The job involves identifying inefficiencies and optimising processes. Be ready to discuss any initiatives you've taken in previous roles to improve administrative or payroll processes. Show that you're proactive and always looking for ways to enhance efficiency.