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- Tasks: Be the welcoming face of our office while supporting the Pre-Construction team with vital admin tasks.
- Company: Join a dynamic company in Leicester, committed to excellence and innovation in construction.
- Benefits: Enjoy a competitive salary, professional development opportunities, and a vibrant work environment.
- Why this job: Perfect for those who thrive in fast-paced settings and want to make a real impact.
- Qualifications: Experience in admin or customer service, strong communication skills, and proficiency in Microsoft Office required.
- Other info: This role offers a chance to grow and adapt as the company evolves.
The predicted salary is between 20800 - 31200 £ per year.
Location: Leicester
Salary: £26,000
Hours: Full-time
Role Overview
The Pre-Construction Administrator / Front of House will act as the first point of contact for visitors to Head Office, delivering a professional and welcoming experience while providing vital administrative support to the Pre-Construction team. This is a varied and fast-paced role, requiring excellent communication, attention to detail, and strong organisational skills. The successful candidate will thrive in a dual-role environment, balancing reception duties with technical administration, ensuring samples, schedules, and documentation are accurately managed and shared across the business.
Key Responsibilities
- Reception & Office Support
- Welcomes and signs in all visitors, ensuring Head Office Health & Safety induction is completed
- Answers and directs incoming telephone calls in a professional manner
- Coordinates meeting room bookings and arranges refreshments or lunches as required
- Manages courier bookings and maintains an up-to-date contacts list
- Oversees the shared diary and provides general office support as needed
- Maintains a professional and tidy front-of-house area
- Prints and files schedules to support the Pre-Construction team
- Logs all incoming control samples from clients, tracking those loaned internally/externally and returned
- Photographs and safely stores all control samples to prevent damage and ensure traceability
- Labels and tracks outgoing samples, ensuring efficient storage and retrieval across all projects
- Updates the HUB system with sample photos, approvals, new instructions, and schedule changes
- Communicates regularly with the Pre-Construction team to share relevant updates and decisions
- Manages deadlines and arranges couriers to avoid any sample delays
- Carries out additional administrative duties as requested by the Line Manager
- Works in line with company procedures and regulatory standards including ISO 14001, ISO 9001, and H&S protocols
Candidate Requirements
- Experience in administration, reception, or customer-facing roles
- Strong verbal and written communication skills
- Proficiency in Microsoft Office, particularly Excel; experience with CRM systems or databases is advantageous
- Excellent attention to detail with the ability to multitask and meet deadlines
- Friendly, professional, and approachable demeanour
- Ability to work independently and collaboratively within a team
- Willingness to learn internal systems and support technical processes
Additional Information
This job description is intended as a general guide to the role and may be subject to change in line with business needs. The post-holder is expected to participate in any future reviews of the role and contribute to its development.
Admin Coordinator employer: Pertemps Leicester
Contact Detail:
Pertemps Leicester Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Admin Coordinator
✨Tip Number 1
Familiarise yourself with the company’s values and culture. Understanding what makes us tick at StudySmarter will help you align your responses during any interviews, showcasing that you're not just a fit for the role but also for our team.
✨Tip Number 2
Practice your communication skills! Since this role involves being the first point of contact, demonstrating your ability to communicate clearly and professionally in person and over the phone will be crucial. Consider role-playing scenarios with a friend.
✨Tip Number 3
Brush up on your organisational skills. As an Admin Coordinator, you'll need to juggle multiple tasks. Use tools like calendars or task management apps to show how you can effectively manage your time and responsibilities.
✨Tip Number 4
Get comfortable with Microsoft Office, especially Excel. If you’re not already proficient, consider taking a quick online course to boost your skills. Being able to demonstrate your technical abilities will set you apart from other candidates.
We think you need these skills to ace Admin Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administration and customer-facing roles. Emphasise your communication skills, attention to detail, and proficiency in Microsoft Office, particularly Excel.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the Admin Coordinator role. Mention specific responsibilities from the job description and explain how your skills align with them, particularly your ability to multitask and manage deadlines.
Showcase Relevant Experience: In your application, provide examples of past experiences where you successfully managed administrative tasks or provided excellent customer service. This could include managing schedules, coordinating meetings, or handling incoming calls.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Pertemps Leicester
✨Showcase Your Communication Skills
As the Admin Coordinator will be the first point of contact, it's crucial to demonstrate your strong verbal and written communication skills. Prepare examples of how you've effectively communicated in previous roles, especially in customer-facing situations.
✨Highlight Your Organisational Abilities
This role requires excellent organisational skills. Be ready to discuss how you manage multiple tasks and deadlines. Consider sharing specific instances where your attention to detail made a significant impact on your team's efficiency.
✨Familiarise Yourself with Relevant Software
Proficiency in Microsoft Office, particularly Excel, is essential. Brush up on your skills and be prepared to discuss any experience you have with CRM systems or databases, as this could set you apart from other candidates.
✨Demonstrate a Professional Demeanour
Since you'll be managing reception duties, it's important to convey a friendly and professional attitude during the interview. Practice maintaining a positive and approachable demeanour, as this will reflect your suitability for the front-of-house aspect of the role.
