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- Tasks: Manage product samples, liaise with teams, and ensure smooth communication.
- Company: Join a dynamic company focused on efficient sales support and logistics.
- Benefits: Enjoy a competitive salary, 25 days holiday, and comprehensive training.
- Why this job: Be part of a fast-paced environment that values organisation and teamwork.
- Qualifications: Strong organisational skills, attention to detail, and proficiency in Microsoft Office required.
- Other info: Ideal for proactive individuals looking to grow in a supportive role.
The predicted salary is between 30000 - 42000 £ per year.
We are seeking a highly organised and proactive Sample Coordinator to manage and oversee the full lifecycle of product samples. This role is essential to supporting the Sales team and maintaining smooth communication between internal departments, clients, and external partners. The main duties : Receive and process sample requests via email and telephone from the Sales team, dealers, and clients. Accurately record and prioritise all incoming requests. Check availability of requested samples in current stock. If unavailable, determine if samples can be recalled from the field or reused to save costs and reduce lead times. Initiate the sample manufacturing process if needed, ensuring efficiency and minimal delay. Complete and manage relevant paperwork, including Sample Request Forms and internal records. Maintain up-to-date logs of sample status, location, and returns. Liaise with the Transport or Logistics team to arrange timely delivery and collection of samples. Ensure all transport-related queries or issues are resolved quickly and efficiently. Proactively chase sales teams, dealers, and clients for outstanding or overdue sample returns. Manage inventory of finish samples (e.g., fabric, texture, colour swatches). Send out finish samples on request and reorder stock from suppliers when low. Perform other administrative tasks as required by the department, including filing, data entry, and office support. The successful candidate will have the following skills : Strong organisational and multitasking skills Excellent verbal and written communication Attention to detail and accuracy Ability to work independently and manage workload effectively Confident in liaising with various departments and external stakeholders Proficient in Microsoft Office (Word, Excel, Outlook) Experience with inventory or CRM systems is an advantage Previous experience in an administrative or coordination role (preferably within Sales Support, logistics, or Supply Chain) Experience handling product samples, stock, or logistics coordination is highly desirable A proactive, problem-solving mindset with a focus on efficiency and cost-saving Office-based with occasional interaction with warehouse or logistics teams Fast-paced environment with frequent communication needs across departments In return the company will provide a competitive salary, 25 days holiday plus stats, full product training and a full induction programme
Office Coordinator employer: Pertemps Dudley West Brom Perms
Contact Detail:
Pertemps Dudley West Brom Perms Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Coordinator
✨Tip Number 1
Familiarise yourself with the product samples and inventory management processes. Understanding how samples are processed and the logistics involved will give you an edge during interviews, showing that you're proactive and knowledgeable about the role.
✨Tip Number 2
Network with current or former employees in similar roles. They can provide insights into the company culture and specific challenges faced in the Office Coordinator position, which can help you tailor your approach when discussing your fit for the job.
✨Tip Number 3
Brush up on your Microsoft Office skills, especially Excel. Being proficient in these tools is crucial for managing sample logs and inventory, and demonstrating your competence can set you apart from other candidates.
✨Tip Number 4
Prepare examples of how you've successfully managed multiple tasks or projects in previous roles. Highlighting your organisational skills and ability to communicate effectively with various stakeholders will resonate well with the hiring team.
We think you need these skills to ace Office Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative or coordination roles, especially within Sales Support or logistics. Emphasise your organisational skills and any experience with inventory or CRM systems.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the Office Coordinator role. Mention specific examples of how you've successfully managed multiple tasks, communicated effectively with various stakeholders, and solved problems in previous positions.
Highlight Relevant Skills: Clearly outline your strong organisational and multitasking skills, as well as your proficiency in Microsoft Office. Provide examples of how you've used these skills to improve efficiency or resolve issues in past roles.
Proofread Your Application: Before submitting your application, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects attention to detail, which is crucial for the Office Coordinator position.
How to prepare for a job interview at Pertemps Dudley West Brom Perms
✨Showcase Your Organisational Skills
As an Office Coordinator, your ability to stay organised is crucial. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously, highlighting your attention to detail and prioritisation skills.
✨Demonstrate Communication Proficiency
Since the role involves liaising with various departments and external partners, be ready to discuss how you've effectively communicated in previous roles. Use specific instances where your verbal and written communication made a positive impact.
✨Familiarise Yourself with Sample Management
Understanding the lifecycle of product samples is key. Research common practices in sample management and logistics coordination, and be prepared to discuss how you would handle sample requests and inventory management.
✨Exhibit a Proactive Mindset
The company values a proactive approach to problem-solving. Think of situations where you identified potential issues before they arose and took steps to mitigate them. Share these examples to demonstrate your initiative and efficiency.
