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For Companies At a Glance
- Tasks: Support our busy office by managing mail, documents, and general facilities tasks.
- Company: Join a dynamic team in a leading law firm with a supportive culture.
- Benefits: Gain valuable experience, develop skills, and enjoy a collaborative work environment.
- Why this job: Be the backbone of our office, ensuring everything runs smoothly and efficiently.
- Qualifications: Previous office experience and strong IT skills are essential.
- Other info: Perfect for those who thrive in a fast-paced, people-focused environment.
The predicted salary is between 24000 - 36000 £ per year.
About the Role
Our Facilities Services team is essential to ensuring the smooth operation of our Leeds office. Working closely with the Facilities Manager and wider team, you’ll help maintain an efficient, well-organised and supportive office environment. This is a busy, hands-on role providing vital support to lawyers, support staff and operational functions across the office.
Key Responsibilities:
- Post Room & Document Support: Process all incoming and outgoing mail (internal and external). Handle post room requests from lawyers and support staff. Liaise with external postal and logistics providers. Print emails and large legal documents using specialist office equipment (training provided).
- Administrative Support: Support fee-earners across multiple offices with tasks such as archiving, photocopying & scanning, bundle preparation & binding, submitting searches, and post-completion tasks.
- Facilities & Office Support: Assist with stationery orders, stock checks and reordering. Log and follow up on maintenance requests. Support general office running: errands, health & safety tasks, and ad-hoc duties. Ensure the office environment is tidy, safe and well organised.
Essential Skills & Experience:
- Previous office-based experience.
- Strong IT skills, including Microsoft Word, Excel and Outlook.
- Ability to manage multiple workloads simultaneously.
- Comfortable working in a fast-paced environment.
- Excellent attention to detail and ability to meet deadlines.
- Strong communication skills with a positive, customer-focused approach.
Personal Qualities:
- Proactive, motivated and able to work on your own initiative.
- Flexible, helpful attitude with a willingness to support the wider team.
- Enjoys interacting with colleagues across all levels — this is a social, people-focused role.
- A reliable team player who takes pride in maintaining high service standards.
Facilities Assistant/Post Room Operative in Leeds employer: Pertemps Bond
Contact Detail:
Pertemps Bond Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Assistant/Post Room Operative in Leeds
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Understand their values and how you can contribute to their team. This will help you stand out and show that you're genuinely interested.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s your turn.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar!
We think you need these skills to ace Facilities Assistant/Post Room Operative in Leeds
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight any previous office-based roles and your strong IT skills, as these are key for us at StudySmarter.
Craft a Compelling Cover Letter: Use your cover letter to showcase your proactive attitude and customer-focused approach. Share specific examples of how you've supported teams in the past, as we love seeing that team spirit!
Show Off Your Attention to Detail: In both your CV and cover letter, pay close attention to formatting and spelling. A tidy application reflects the high service standards we value at StudySmarter, so make sure everything is polished!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting role in our Facilities Services team!
How to prepare for a job interview at Pertemps Bond
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and essential skills required for the Facilities Assistant role. This will help you tailor your answers to show how your experience aligns with what they’re looking for.
✨Show Off Your IT Skills
Since strong IT skills are essential for this position, be prepared to discuss your proficiency in Microsoft Word, Excel, and Outlook. Consider bringing examples of how you've used these tools in previous roles, especially in managing multiple workloads or supporting administrative tasks.
✨Demonstrate Your Team Spirit
This role is all about teamwork and communication. Be ready to share examples of how you've successfully collaborated with colleagues in the past. Highlight your proactive attitude and willingness to support others, as this will resonate well with the interviewers.
✨Prepare for Practical Scenarios
Expect questions that may involve practical scenarios related to post room operations or office support tasks. Think about how you would handle specific situations, like managing a busy post room or dealing with maintenance requests. Showing that you can think on your feet will impress them!