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Clinical Trials Assistant
SALARY: Grade 4 equivalent
HOURS: 35 hours per week
DURATION: Temporary Assignment
HYBRID CATEGORY 1: Campus based
LOCATION: Manchester M13
Overall Purpose of the Job:
Eurolens Research is a clinical research unit, conducting clinical trials for the contact lens industry. Generally, this involves the evaluation of new lens types or related products.
- The workplace includes administration areas, clinical consulting rooms and laboratories.
- This role would provide temporary cover for an administrative position during recruitment of two replacement employees and anticipated sick leave for another.
- This administrative role would be campus-based. The role requires that specific training courses be undertaken before working on clinical projects.
Key Duties:
- Recruitment of study participants and appointment scheduling – this is a key task within our group and requires a person with excellent communication skills, particularly on the telephone.
- Ensuring that participants expressing an interest in a study receive sufficient information about the project and have an opportunity to ask questions. This person will need to be able to approach other colleagues to seek answers to any questions they may not be able to answer directly.
- Checking the eligibility of potential participants against study requirements (which may include processing information regarding medical conditions and/or medications).
- Co-ordination of study participant appointments and clinician diaries.
- Working with other team members to help develop recruitment strategies when needed.
- Taking phone calls and responding to emails from participants involved in clinical studies.
- General administration such as the preparation, filing and organisation of clinical records.
- Assisting with the preparation of progress reports for industrial sponsor companies.
- Maintaining and updating digital and paper filing systems.
- Attending meetings and providing minutes.
- Ordering, receipt and managing of study supplies.
- Liaising with Project Officer, Operations Manager and Senior Research Administrator to ensure industry-generated standards and timelines are achieved.
- Assistance with clinical study data management and quality control.
- Correspondence and other administrative support.
- Providing administrative support for clinicians.
Teamwork, Liaison and Networking:
- Contribute to team objectives.
- Be an active team-member and set a positive example by showing a commitment to achieving results, encouraging and supporting members of the team and raising suggestions for continuous improvement.
- To work alongside colleagues in a collegiate manner and build rapport within the team and the wider University.
- Interaction with study participants and, when needed, students and visitors.
- Be able to use tact and reasoning when interacting with others.
Service Delivery:
- Able to plan and prioritise workload on a day-to-day basis ensuring that all required tasks are completed in a timely and effective manner.
- Project a positive image and maintain the reputation of The University of Manchester.
- Follow procedures and instructions.
- Ensure that any agreed timescales are met.
- Check that work has been done accurately and to the set standard.
Behaviour:
- Maintain confidentiality and act with integrity at all times.
- Convey professionalism and composure.
- Seek guidance whenever there is uncertainty.
- Maintain a positive attitude and embrace change whenever it is presented.
Person Specification: (Essential)
- Excellent communication skills and confident telephone manner
- Relevant administrative experience
- Good organisational skills
- Educated to GCSE standard (or equivalent) in English Language
- Familiarity with MS Office packages, in particular Word and Excel
- Familiarity with electronic mail
- Ability to work with a variety of different personalities
StudySmarter Expert Advice🤫
We think this is how you could land Clinical Trials Assistant in Manchester
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like Pertemps Bond.
✨Tap into Professional Associations
Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
✨Stay Updated with Industry Trends
Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at Pertemps Bond.
✨Apply Through Our Website for Better Visibility
When you find roles that excite you, especially at places like Pertemps Bond, don’t forget to apply through our website. This can sometimes give you an edge by showing the employer you’re savvy and committed to finding the right fit.
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Pertemps Bond.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at Pertemps Bond.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Pertemps Bond. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Pertemps Bond. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Pertemps Bond
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Pertemps Bond’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
