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For Companies At a Glance
- Tasks: Be the friendly face of our office, welcoming visitors and ensuring a smooth operation.
- Company: Join Perspectum, a diverse and inclusive workplace in Oxford.
- Benefits: Enjoy free parking, competitive pay, and a supportive work environment.
- Why this job: Make a real impact by creating a welcoming atmosphere for everyone.
- Qualifications: Customer service experience and a positive, proactive attitude are essential.
- Other info: Full-time role with opportunities for growth and learning.
The predicted salary is between 24000 - 36000 £ per year.
Are you a friendly, organised and proactive Front of Office Assistant looking for their next challenge in Oxford? If you enjoy working with people, take pride in keeping things running smoothly, and thrive in a fast-paced setting, this could be the perfect role for you.
About The Role
This is a key front-facing role where you’ll be the first point of contact for visitors, patients, volunteers and colleagues, helping to create a welcoming, professional and well‑run environment every day. As a Front of Office Assistant, you will play a vital part in supporting our reception and clinical administration teams.
- Welcoming all visitors, including patients, study participants, colleagues, contractors and guests.
- Ensuring the reception area is tidy, safe and welcoming at all times.
- Managing deliveries, post and liaising with couriers.
- Supporting the smooth running of reception cover, including managing breaks and absences.
- Identifying and reporting any facilities or maintenance issues.
- Providing general front‑of‑office and administrative support as required.
You’ll also have opportunities to support wider office operations, contribute to continuous improvement, and help keep our workplace running efficiently. This role is full time, fully office based with free parking available.
About You
- Is responsible, reliable and trustworthy, with a strong eye for detail.
- Has experience in a face‑to‑face customer service or front‑of‑house role.
- Communicates clearly, calmly and professionally with a wide range of people.
- Is motivated, hard‑working and able to work with minimal supervision.
- Has a positive, "can-do" attitude and enjoys problem‑solving.
- Is confident using IT systems, particularly cloud‑based Office 365 tools.
- Is open, approachable and willing to learn.
About Us
At Perspectum, we are committed to fostering diversity, equity, and inclusion. We prioritize hiring based on merit, skills, and qualifications, valuing individuals for their unique contributions while ensuring a culture that respects and celebrates differences. If you require any reasonable adjustments as part of your application process, please let our Talent Team know.
Front Office Assistant in Oxford employer: Perspectum Ltd
Contact Detail:
Perspectum Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Front Office Assistant in Oxford
✨Tip Number 1
Get to know the company! Research Perspectum and understand their values and culture. This will help you tailor your approach during interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your people skills! As a Front Office Assistant, you'll be the face of the company. Role-play common scenarios with friends or family to boost your confidence in handling various situations with visitors and colleagues.
✨Tip Number 3
Network like a pro! Connect with current employees on LinkedIn or attend local events. Building relationships can give you insider info about the role and might even lead to a referral, which is always a bonus!
✨Tip Number 4
Don’t forget to follow up! After an interview, send a quick thank-you email to express your appreciation for the opportunity. It shows your enthusiasm and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Front Office Assistant in Oxford
Some tips for your application 🫡
Show Your Personality: When writing your application, let your friendly and approachable nature shine through. We want to see the real you, so don’t be afraid to inject a bit of personality into your cover letter!
Highlight Relevant Experience: Make sure to showcase any previous customer service or front-of-house roles you've had. We’re looking for someone who’s organised and proactive, so share examples that demonstrate these skills.
Be Clear and Concise: Keep your application straightforward and to the point. We appreciate clarity, so avoid jargon and make sure your key skills and experiences are easy to spot.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Perspectum Ltd
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Front Office Assistant. Familiarise yourself with the key tasks mentioned in the job description, like managing deliveries and ensuring a welcoming environment. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Showcase Your People Skills
Since this role is all about interacting with visitors and colleagues, be prepared to share examples of your customer service experience. Think of specific situations where you’ve successfully handled challenges or created a positive atmosphere. This will highlight your friendly and proactive nature.
✨Demonstrate Your Organisational Skills
Being organised is crucial for a Front Office Assistant. During the interview, discuss how you manage your time and prioritise tasks. You could mention tools or methods you use to stay on top of things, especially in a fast-paced environment. This shows you can keep everything running smoothly.
✨Ask Thoughtful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, office culture, or opportunities for continuous improvement. This not only shows your interest in the role but also gives you insight into whether the company is the right fit for you.
