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For Companies At a Glance
- Tasks: Be the friendly face of our office, welcoming visitors and supporting smooth operations.
- Company: Join a diverse and inclusive team at Perspectum in Oxford.
- Benefits: Enjoy free parking, competitive pay, and a supportive work environment.
- Why this job: Make a real difference by creating a welcoming atmosphere for everyone.
- Qualifications: Previous front office or customer service experience is a plus.
- Other info: Full-time role with opportunities for growth and learning.
The predicted salary is between 24000 - 36000 £ per year.
Are you a friendly, organised and proactive Front of Office Assistant looking for their next challenge in Oxford? If you enjoy working with people, take pride in keeping things running smoothly, and thrive in a fast-paced setting, this could be the perfect role for you.
About the Role
This is a key front-facing role where you’ll be the first point of contact for visitors, patients, volunteers and colleagues, helping to create a welcoming, professional and well-run environment every day. As a Front of Office Assistant, you will play a vital part in supporting our reception and clinical administration teams. Your responsibilities will include:
- Welcoming all visitors, including patients, study participants, colleagues, contractors and guests.
- Ensuring the reception area is tidy, safe and welcoming at all times.
- Managing deliveries, post and liaising with couriers.
- Supporting the smooth running of reception cover, including managing breaks and absences.
- Identifying and reporting any facilities or maintenance issues.
- Providing general front-of-office and administrative support as required.
You’ll also have opportunities to support wider office operations, contribute to continuous improvement, and help keep our workplace running efficiently. This role is full time, fully office based with free parking available.
About You
You’ll be someone who ideally has previous experience in a similar reception/front office role. You are also someone who:
- Is responsible, reliable and trustworthy, with a strong eye for detail.
- Has experience in a face-to-face customer service or front-of-house role.
- Communicates clearly, calmly and professionally with a wide range of people.
- Is motivated, hard-working and able to work with minimal supervision.
- Has a positive, “can-do” attitude and enjoys problem-solving.
- Is confident using IT systems, particularly cloud-based Office 365 tools.
- Is open, approachable and willing to learn.
About Us
At Perspectum, we are committed to fostering diversity, equity, and inclusion. We prioritise hiring based on merit, skills, and qualifications, valuing individuals for their unique contributions while ensuring a culture that respects and celebrates differences. If you require any reasonable adjustments as part of your application process, please let our Talent Team know.
Front Office Assistant in Oxford employer: Perspectum Diagnostics Ltd.
Contact Detail:
Perspectum Diagnostics Ltd. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Front Office Assistant in Oxford
✨Tip Number 1
Get to know the company before your interview! Research their values, culture, and recent news. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. This will help you feel more confident and articulate when it’s your turn to shine.
✨Tip Number 3
Dress the part! Make sure you look professional and polished for your interview. First impressions matter, and looking smart can give you that extra boost of confidence.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way in showing your appreciation and keeping you fresh in their minds. Plus, it’s a great chance to reiterate your enthusiasm for the role!
We think you need these skills to ace Front Office Assistant in Oxford
Some tips for your application 🫡
Show Your Personality: When writing your application, let your friendly and approachable nature shine through. We want to see the real you, so don’t be afraid to inject a bit of personality into your cover letter!
Tailor Your Experience: Make sure to highlight any previous experience in front office or customer service roles. We’re looking for someone who can communicate clearly and manage a busy reception area, so connect your past roles to what we need.
Be Detail-Oriented: Since attention to detail is key in this role, ensure your application is free from typos and errors. A well-organised application reflects the skills we value in a Front Office Assistant.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you have all the latest info about the role and our company!
How to prepare for a job interview at Perspectum Diagnostics Ltd.
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Front Office Assistant. Familiarise yourself with the key tasks mentioned in the job description, like managing deliveries and ensuring a welcoming reception area. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Showcase Your People Skills
As this role is all about interacting with visitors and colleagues, be prepared to share examples of your previous customer service experiences. Think of specific situations where you handled challenges or created a positive environment. This will highlight your friendly and proactive nature.
✨Dress the Part
First impressions matter, especially in a front-facing role. Dress smartly and professionally for your interview to reflect the welcoming atmosphere they aim to create. This shows that you take the opportunity seriously and understand the importance of professionalism.
✨Prepare Questions to Ask
Interviews are a two-way street, so come armed with thoughtful questions about the company culture, team dynamics, and opportunities for growth. This not only shows your interest but also helps you gauge if the workplace aligns with your values and career goals.
