At a Glance
- Tasks: Support the CEO with meetings, travel, and project coordination in a dynamic environment.
- Company: Join Personal Homecare Pharmacy, a digital-first clinical homecare provider making a real difference.
- Benefits: Competitive salary, flexible working, and opportunities for personal growth.
- Other info: Collaborative culture with a focus on improving administrative processes.
- Why this job: Be at the heart of a growing company that values patient impact and innovation.
- Qualifications: Strong organisational skills and ability to handle confidential information discreetly.
The predicted salary is between 35000 - 45000 £ per year.
About Personal Homecare Pharmacy
Personal Homecare Pharmacy (PHP) is a digital-first clinical homecare provider based in Leicester. We deliver specialist pharmaceutical services directly to patients at home, working in partnership with NHS trusts, hospitals, and pharmaceutical manufacturers. For many of our patients, receiving treatment at home rather than in a clinical setting makes a profound difference — reducing hospital visits, supporting independence, and improving quality of life. Everything we do is driven by that patient impact.
As we continue to grow, we are looking for an exceptional Executive Assistant to support our CEO and help drive the smooth running of the business at the highest level.
Responsibilities
- Prepare briefing notes, agendas, presentations, and supporting materials for internal and external meetings
- Coordinate board meetings and senior leadership meetings, including agenda management, minute-taking, and action tracking
- Manage sensitive and confidential information with the highest level of discretion
- Liaise with internal teams and external partners on behalf of the CEO, representing the organisation professionally
- Support project coordination across key business initiatives, tracking progress and flagging risks or blockers
- Arrange travel, accommodation, and logistics for the CEO and, where required, senior leadership
- Handle ad hoc tasks and research as required, providing well-organised, accurate outputs
- Process expenses, invoices, and purchase orders, ensuring timely and accurate financial administration on behalf of the CEO
- Maintain accurate records, filing systems, and document management, ensuring compliance with organisational standards in a regulated environment
- Build and maintain effective working relationships across all levels of the organisation and with external partners, representing the CEO with professionalism
- Support the continuous improvement of administrative processes, systems, and ways of working across the executive office
Executive Assistant to the CEO employer: Personal Homecare Pharmacy
Personal Homecare Pharmacy is an exceptional employer that prioritises patient impact and employee growth within a supportive work culture. Based in Leicester, we offer a dynamic environment where the Executive Assistant to the CEO will play a crucial role in driving business success while enjoying opportunities for professional development and collaboration with dedicated teams. Our commitment to innovation and excellence ensures that every team member contributes meaningfully to improving the lives of our patients.
Contact Details:
Personal Homecare Pharmacy Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant to the CEO
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like Personal Homecare Pharmacy.
✨Tap into Professional Associations
Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
✨Stay Updated with Industry Trends
Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at Personal Homecare Pharmacy.
✨Apply Through Our Website for Better Visibility
When you find roles that excite you, especially at places like Personal Homecare Pharmacy, don’t forget to apply through our website. This can sometimes give you an edge by showing the employer you’re savvy and committed to finding the right fit.
We think you need these skills to ace Executive Assistant to the CEO
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Personal Homecare Pharmacy.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at Personal Homecare Pharmacy.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Personal Homecare Pharmacy. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Personal Homecare Pharmacy. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Personal Homecare Pharmacy
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Personal Homecare Pharmacy’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
