At a Glance
- Tasks: Manage fleet operations and ensure smooth facilities services for our vibrant team.
- Company: Join Pernod Ricard, a leading name in wines and spirits with a dynamic culture.
- Benefits: Enjoy competitive pay, health perks, and opportunities for personal growth.
- Other info: Experience a collaborative environment with great career advancement potential.
- Why this job: Be part of a passionate team making an impact in the drinks industry.
- Qualifications: Strong organisational skills and a proactive attitude are essential.
About us
Pernod Ricard UK is part of Pernod Ricard, number two in wines and spirits. We are a convivial, passionate, entrepreneurial and dynamic company with 320 employees based in the UK, and are responsible for the sales, marketing and distribution of Pernod Ricard’s leading premium spirits, wines and champagnes. Pernod Ricard holds one of the most prestigious brand portfolios in the drinks sector, including 19 brands among the top 100 worldwide. Our key brands in the UK include ABSOLUT vodka, Jameson Irish Whiskey, Beefeater and Plymouth Gins, The Glenlivet Scotch whisky, Havana Club rum, Malibu rum, Chivas Regal Scotch whisky, Perrier-Jouët champagne and our premium wine brands Brancott Estate, Campo Viejo and Jacob’s Creek.
About the team
The Business Support roles within Pernod Ricard UK provide essential support and services that make sure that we operate efficiently and effectively. Our support roles are invaluable partners to the business, delivering a range of key services.
About your role
To provide professional, friendly and efficient Facilities Services to our employees whilst proactively supporting the Assistant Office and Facilities Manager in aspects such as premises management (cleaning, maintenance, health & safety, front of house services) and supplier management.
Key Responsibilities
- Fleet Management
- Management of fleet for the London Office
- Provide support to the office and field-based employees including incident, problem and accident management
- Management of fleet supplier & review of contract terms working alongside Chivas Brothers contact
- Management of the fleet supplier for license checks
- Reporting quarterly on fleet performance (vehicles, suppliers and driver behaviour)
- Strict maintenance and servicing records kept ensuring minimum downtime
- Assist in developing strategies for better fuel efficiency
- Point of contact for supplier queries on London fleet
- Responsible for changeover of vehicles and returns
- Analysis of data to improve/increase business operational efficiency
- Monthly payroll actions associated with fleet including invoicing and fines
- P11D reporting
- Management of breakdowns, damages, claims, fines, parking permits and license checks
- Meet, Induct & train new starters on fleet
- Arrange driver awareness training
- Ordering new vehicles, including arranging hire cars
- Review and update of company car policy
- Records management of NCD (no claims discounts)
- Ensure alignment with Group strategy and fleet projects
- Maintenance
- Act as the primary point of contact for the appointed maintenance contractor
- Ensure all maintenance activities and contractor operations are fully compliant with Health & Safety legislation
- Coordinate and manage reactive maintenance call-outs
- Oversee the delivery of Planned Preventative Maintenance (PPM) schedules
- Monitor and track both PPM and reactive performance
- Support the Facilities Manager with reviewing, validating, and challenging quotes for reactive works
- Maintain an up-to-date asset register and maintenance records
- Proactively identify and elevate maintenance risks, recurring issues, and asset failures
- Conduct regular site inspections and audits
- Lead and coordinate monthly KPI and performance review meetings with the maintenance contractor
- Ensure all contractor documentation is in place and current
- Support the delivery of minor works and maintenance projects
- Third Party Supplier Management
- Act as the first point of contact for day-to-day supplier queries and coordination
- Raise and manage work orders
- Monitor supplier performance against SLAs
- Check and validate supplier attendance
- Ensure all contractors comply with site health & safety requirements
- Maintain accurate records of supplier activities
- Assist with invoice validation
- Escalate any supplier performance issues or risks to the Facilities Manager
- Support onboarding of new suppliers
- Build positive working relationships with key suppliers
- Contribute to continuous improvement by identifying opportunities to enhance supplier performance
- Health & Safety
- Manage all office supplier RAMS (risk and method statements)
- Upload RAMS onto the permit to work system for approval for maintenance works
- CARE Tours & toolbox talks
- Facilities Helpdesk Management
- Resolve tickets assigned to you on maintenance, fleet and contractors/suppliers
- Cross Cover Staff Shop
- Support with management of staff shop sales
- Locker System
- Management of the ReleezMe app
- Assigning lockers
- Adding security passes to the system
- Managing issues relating to lockers
- Facilities Inductions
- Arrange & deliver Facilities inductions & office tours (new starters)
- New Starters & Leavers
- Prepare new starter Facilities items
- Ensure relevant new starter checks are completed
- Ensure new starters are provided all details & access to DSE training
- Ensure that the relevant process is adhered to for all leavers
Key Relationships
- Sits in wider HR team
- Works with all London based staff
- Any relevant external suppliers/providers
What you need
- Growth Mindset: Forward thinking, embodying a vision that translates into inspiring strategies.
- Deliver Through Collaboration: Achieves results while balancing rigorous planning and flexible transversal collaboration.
- Consumer Centric: Develops consumer intimacy with a focus of technology to innovate and create more value for the consumer and Pernod Ricard.
- Bold and Agile: Decisive and courageous even in the face of difficult and complex situations.
- Open and Authentic: Role Models who instil trust, engage teams by giving and receiving feedback.
- Grow Diverse Teams: Leverages and values diversity of profiles to build empowered teams.
Fleet Coordinator employer: Pernod Ricard
Pernod Ricard UK is an exceptional employer, offering a vibrant and inclusive work culture that values collaboration and innovation. With a strong focus on employee growth, the company provides numerous opportunities for professional development while ensuring a supportive environment where every team member can thrive. Located in London, employees benefit from a dynamic city atmosphere, alongside competitive benefits and a commitment to health and safety in all operations.
StudySmarter Expert Advice🤫
We think this is how you could land Fleet Coordinator
✨Get Involved in Industry Events
Logistics and supply chain are all about networking, so hit up those trade shows and local meetups. Places like the UK's Logistics and Supply Chain conference can be goldmines for connecting with potential employers like Pernod Ricard and learning about the latest trends in the industry.
✨Leverage Online Communities
Join forums and LinkedIn groups specifically for logistics professionals. Share your insights and ask questions to get noticed. Being active in these spaces can help you establish credibility and might just lead to an opportunity at Pernod Ricard!
✨Showcase Your Skills with a Portfolio
Even if it’s a full-time gig, having a portfolio can really set you apart. Include case studies or projects that demonstrate your understanding of supply chain management, logistics software, or solving operational challenges. You’d be surprised at how much this can impress hiring managers.
✨Apply Directly Through Our Website
Don't forget the power of applying directly through our website! A lot of companies like Pernod Ricard keep job postings exclusive to their sites. This way, you can easily keep track of your applications and ensure your profile is in front of the right people.
We think you need these skills to ace Fleet Coordinator
Some tips for your application 🫡
Show Your Supply Chain Savvy:In your CV and cover letter, make sure to highlight your understanding of logistics and supply chain management principles. Mention any relevant courses you've taken or tools you've used, like inventory management software or data analysis platforms, to showcase your skills and keep up with best practices in the industry.
Quantify Your Achievements:When detailing your previous work experience, remember to use numbers wherever possible. Did you improve delivery times by a specific percentage? Did you help reduce costs? These kinds of quantified achievements not only catch the eye but also demonstrate your capability in the logistics sector.
Tailor Your Cover Letter to Pernod Ricard:This is your chance to really connect with the team at Pernod Ricard. In your cover letter, express why you're passionate about supply chain logistics and how your goals align with the company’s mission. A little personalisation goes a long way!
Include Relevant Certifications:If you've got any certifications related to logistics or supply chain management—like APICS or Six Sigma—make sure you flaunt them! These show that you're committed to your professional development and can set you apart from other candidates.
How to prepare for a job interview at Pernod Ricard
✨Know Your Logistics Tools
Make sure you're familiar with key logistics software and tools like SAP or Oracle ERP. These are often used in the industry, and being able to demonstrate your knowledge or experience with them can really set you apart during your interview with Pernod Ricard.
✨Perfect Your Problem-Solving Skills
Expect to tackle scenarios that showcase your problem-solving skills. Think about past experiences where you've had to optimise supply chains or handle logistics challenges. Have a few examples ready to discuss how you made decisions that led to improvements.
✨Show Your Team Spirit
Supply chain roles heavily rely on teamwork and communication. Be prepared to discuss how you've collaborated with others in previous roles. Maybe share a time when you coordinated with a team to resolve a logistical hiccup. This can show Pernod Ricard that you're a team player!
✨Understand the Big Picture
Be ready to talk about the broader logistics and supply chain trends. Having insights into current challenges in the industry, like sustainability or lead times, can impress the interviewers at Pernod Ricard. Show them you’re not just focused on the day-to-day but also have a strategic mindset!
