At a Glance
- Tasks: Manage documentation, compliance, and inventory in a dynamic spirits production environment.
- Company: Join Pernod Ricard, a global leader in the spirits industry with iconic brands.
- Benefits: Enjoy competitive salary, private medical insurance, and generous holiday allowance.
- Other info: Inclusive culture promoting diversity and career growth opportunities.
- Why this job: Be part of a vibrant team shaping the future of Scotch whisky.
- Qualifications: Strong admin skills and experience in spirit processing or similar environments.
The predicted salary is between 30000 - 40000 £ per year.
Pernod Ricard is a worldwide leader in the spirits and champagne industry, blending traditional craftsmanship, state-of-the-art brand development, and global distribution technologies. Our prestigious portfolio of premium to luxury brands includes Absolut vodka, Ricard pastis, Ballantine’s, Chivas Regal, Royal Salute, and The Glenlivet Scotch whiskies, Jameson Irish whiskey, Martell cognac, Havana Club rum, Beefeater gin, Malibu liqueur, and Mumm and Perrier-Jouët champagnes.
Chivas Brothers is the Pernod Ricard business dedicated entirely to Scotch whisky and is part of the Gold Brand Unit, our global division for Aged Spirits & Champagne. Our award-winning portfolio features some of the world’s most revered single malt and blended Scotch whisky brands, including Chivas, Ballantine’s, Royal Salute, The Glenlivet and Aberlour, which are exported from Scotland to over 100 countries worldwide.
As a Level 2 Vatting Administrator, you will be responsible for carrying out administrative tasks, ensuring the accurate documentation, ordering, and compliance processes within the department. This role involves maintaining HMRC compliance, accurate record keeping, managing inventory, liaising with suppliers, and supporting continuous improvement initiatives.
What you will do:
- Regulatory Compliance – Maintain and record documentation and ensure all vatting records meet HMRC and excise duty regulations.
- Document & Record Keeping – Maintain accurate records of spirit transfers, blending, and stock movements.
- System Management – Use digital tools such as Spirit Management Systems (SMP), EMCS (Excise Movement and Control System), E1 Q-Pulse, and other data entry platforms.
- Inventory Control – Track stock levels of raw materials, including spirit batches, caramel, and filter sheets.
- Purchase Orders & Supplier Liaison – Order consumables and liaise with suppliers to co-ordinate deliveries.
- Time & Attendance Tracking – Process time and attendance transactions using My Options and Workday, including coordinating overtime, holidays and absences.
- Reporting – Provide performance data and reports to department management.
- Continuous Improvement (CI) – Actively participate in Continuous Improvement (CI) initiatives, including A3 projects.
- Communication & Co-ordination – Work closely with production teams, quality control, and logistics to ensure smooth vatting operations.
Your skills and background:
- Strong administrative and organisational skills.
- Experience in spirit processing, vatting or similar production environment.
- Strong understanding of HMRC compliance and stock control processes.
- Proficiency in relevant data management and production systems.
- Ability to liaise effectively with suppliers and internal stakeholders.
- Attention to detail and accuracy in record-keeping.
Why join us?
- Collective Spirit – You will be part of a connected, international community shaped by iconic brands, a performance mindset, and a proud legacy, where collaboration, fun and ambition coexist.
- Craft your path – We empower you to own your career, innovate boldly and grow alongside our business, surrounded by leaders who value curiosity, energy, and impact.
- Cultivate the future – You’ll help shape a business with a soul — one that cherishes the land, respects communities, and brings good times from a good place, responsibly and sustainably.
We promote inclusion throughout our business and supply chain. In our teams, we proactively foster a diverse workforce and an inclusive culture, an environment where we can truly be ourselves. We will assess your application for this role based on your skills, experiences, and achievements, not your gender, age, ethnic or educational background or any other such factors.
Our mix of benefits includes:
- Competitive salary
- Defined Contribution Pension
- Private medical insurance, including income protection.
- Comprehensive Employee Assistance Programme
- 20 days’ annual holiday (increasing with length of service) plus public holidays
- Pernod Ricard share incentive plan and share ownership plan
- Life Assurance
- An allowance each year to spend on our brands.
- Employee discounts from a range of high street retailers.
Learn more about working with Pernod Ricard at pernod-ricard.com. Learn more about Chivas Brothers at chivasbrothers.com.
Level 2 Operator - Vatting Administrator in Dumbarton employer: Pernod Ricard
Pernod Ricard is an exceptional employer, offering a vibrant work culture that values collaboration, innovation, and personal growth. Located in Kilmalid, Dumbarton, employees benefit from competitive salaries, comprehensive health plans, and a commitment to sustainability, all while being part of a prestigious global brand portfolio. With a focus on inclusion and continuous improvement, we empower our team members to shape their careers and contribute to a responsible and convivial environment.
