At a Glance
- Tasks: Support facilities and fleet management while ensuring a smooth operation for our team.
- Company: Join Pernod Ricard, a leading name in wines and spirits with a vibrant culture.
- Benefits: Enjoy competitive pay, a dynamic work environment, and opportunities for personal growth.
- Other info: Great chance to develop skills in a supportive and diverse workplace.
- Why this job: Be part of a passionate team making a real impact in the drinks industry.
- Qualifications: A proactive attitude and willingness to learn; experience in facilities or fleet management is a plus.
The predicted salary is between 30000 - 32833 £ per year.
Pernod Ricard UK is part of Pernod Ricard, number two in wines and spirits. We are a convivial, passionate, entrepreneurial and dynamic company with 320 employees based in the UK, responsible for the sales, marketing and distribution of Pernod Ricard’s leading premium spirits, wines and champagnes.
Pernod Ricard holds one of the most prestigious brand portfolios in the drinks sector, including 19 brands among the top 100 worldwide. Our key brands in the UK include ABSOLUT vodka, Jameson Irish Whiskey, Beefeater and Plymouth Gins, The Glenlivet Scotch whisky, Havana Club rum, Malibu rum, Chivas Regal Scotch whisky, Perrier-Jouët champagne and our premium wine brands Brancott Estate, Campo Viejo and Jacob’s Creek.
The Business Support roles within Pernod Ricard UK provide essential support and services that ensure we operate efficiently and effectively. Our support roles are invaluable partners to the business, delivering a range of key services.
To provide professional, friendly and efficient Facilities Services to our employees whilst proactively supporting the Assistant Office and Facilities Manager in aspects such as premises management (cleaning, maintenance, health & safety, front of house services) and supplier management.
Key Responsibilities- Fleet Management
- Management of fleet for the London Office
- Provide support to the office and field-based employees including incident, problem and accident management
- Management of fleet supplier & review of contract terms working alongside Chivas Brothers contact
- Management of the fleet supplier for license checks
- Reporting quarterly on fleet performance (vehicles, suppliers and driver behaviour)
- Strict maintenance and servicing records kept ensuring minimum downtime
- Assist in developing strategies for better fuel efficiency
- Point of contact for supplier queries on London fleet
- Responsible for changeover of vehicles and returns
- Analysis of data to improve/increase business operational efficiency
- Monthly payroll actions associated with fleet including invoicing and fines
- P11D reporting
- Management of breakdowns, damages, claims, fines, parking permits and license checks
- Meet, induct & train new starters on fleet
- Arrange driver awareness training
- Ordering new vehicles, including arranging hire cars
- Review and update of company car policy
- Records management of NCD (no claims discounts)
- Ensure alignment with Group strategy and fleet projects
- Maintenance
- Act as the primary point of contact for the appointed maintenance contractor
- Ensure all maintenance activities and contractor operations are fully compliant with Health & Safety legislation
- Coordinate and manage reactive maintenance call-outs
- Oversee the delivery of Planned Preventative Maintenance (PPM) schedules
- Monitor and track both PPM and reactive performance
- Support the Facilities Manager with reviewing, validating, and challenging quotes for reactive works
- Maintain an up-to-date asset register and maintenance records
- Proactively identify and escalate maintenance risks
- Conduct regular site inspections and audits
- Lead and coordinate monthly KPI and performance review meetings with the maintenance contractor
- Ensure all contractor documentation is in place and current
- Support the delivery of minor works and maintenance projects
- Third Party Supplier Management
- Act as the first point of contact for day-to-day supplier queries
- Raise and manage work orders
- Monitor supplier performance against SLAs
- Check and validate supplier attendance
- Ensure all contractors comply with site health & safety requirements
- Maintain accurate records of supplier activities
- Assist with invoice validation
- Escalate any supplier performance issues or risks to the Facilities Manager
- Support onboarding of new suppliers
- Build positive working relationships with key suppliers
- Contribute to continuous improvement by identifying opportunities to enhance supplier performance
- Health & Safety
- Manage all office supplier RAMS (risk and method statements)
- Upload RAMS onto the permit to work system for approval for maintenance works
- Facilities Helpdesk Management
- Resolve tickets assigned to you on maintenance, fleet and contractors/suppliers
- Cross Cover
- Support with management of staff shop sales
- Management of the ReleezMe app
- Assigning lockers
- Adding security passes to the system
- Managing issues relating to lockers
- Facilities Inductions
- Arrange & deliver Facilities inductions & office tours (new starters)
- Prepare new starter Facilities items
- Ensure relevant new starter checks are completed
- Ensure new starters are provided all details & access to DSE training
- Ensure that the relevant process is adhered to for all leavers
- Sits in wider HR team
- Works with all London based staff
- Any relevant external suppliers/providers
- Growth Mindset: Forward thinking, embodying a vision that translates into inspiring strategies.
- Deliver Through Collaboration: Achieves results while balancing rigorous planning and flexible transversal collaboration.
- Consumer Centric: Develops consumer intimacy with a focus of technology to innovate and create more value.
- Bold and Agile: Decisive and courageous even in the face of difficult situations.
- Open and Authentic: Role Models who instil trust and engage teams.
- Grow Diverse Teams: Leverages and values diversity of profiles to build empowered teams.
