At a Glance
- Tasks: Coordinate engineering projects and manage financial controls for exciting capital projects.
- Company: Join Pernod Ricard, a global leader in spirits and champagne with iconic brands.
- Benefits: Enjoy competitive salary, bonuses, private medical insurance, and generous holiday allowance.
- Other info: Embrace a culture of inclusion and innovation while growing your career.
- Why this job: Be part of a dynamic team shaping the future of renowned whisky brands.
- Qualifications: Strong communication skills and proficiency in administration and financial systems required.
The predicted salary is between 30000 - 40000 € per year.
Manager: Engineering Manager - Projects
Team: Global Engineering
Location: Kilmalid, Dumbarton
Contract Type: Secondment (Internal) / Fixed Term Contract – 6 months
About the role
We are hiring an Engineering Project Coordinator to provide an effective and confidential financial control, support and administration service within the Bottling & Blending Engineering Department. Assisting the Regional Head of Engineering, the Engineering Managers and teams in dealing with all Bottling & Blending Capital Projects in relation to plant & equipment, buildings, services, etc, within the remit of the Regional Head of Engineering.
What you will do
- Financial Control
- Compile, update and report on the Manufacturing Department Capital Expenditure (CAPEX) on a monthly, quarterly and yearly basis, advising and supporting the Regional Head of Engineering on progression against, and conformance to the annual budget.
- Assist Engineering Managers with compilation of long-term budget planning, phasing and tracking mechanisms.
- Process all submitted in budget Manufacturing and supplementary Authorisation for Expenditures (AFEs), and upload through Finance / Fixed Assets.
- Assist with investigation and process all asset disposal documentation.
- Proactively advise the Engineering Managers of out of budget AFEs for consideration and allocation, with revisions to all CAPEX tracking and reporting documentation.
- Drive correct documentation completion by reviewing all AFE partial and full completions, through Project Engineers prior to submittal to Regional Head of Engineering for approval.
- Undertake the role of Key User for all company financial systems, supporting and advising all Managers and Engineers within the Engineering Department as required.
- Create reports from systems to support the departmental objectives.
- Track and collate annually, all relevant expenditure with Pernod Ricard group preferred suppliers eligible for rebate.
- Advise the Project Engineers in arranging journal entries as and when required.
- Drive the reconciliation of receipts and invoices at year end to support the Finance year end process and meet agreed budget targets.
- Project Support
- Fulfil the role of travel coordinator / booker for the Engineering department managers and teams. Maintain all personal details for travellers with full confidentiality in support of this.
- Process all new supplier requests applicable to the Engineering Department via procurement system.
- Assist with the completion of all IT request requirements within the Manufacturing Projects Department.
- Undertake the role of Key User for all company travel processes, including expenses, in support of Project Managers and Engineers.
- Compile, update and train out Job Aids for all aspects under Key User roles, for relevant systems, to standardise and improve efficiencies within the Manufacturing Engineering Department.
- Approver of purchase orders for Engineering Projects within agreed limits.
- Departmental Support
- Proactively drive the update of any relevant procedures/ approval routes for the department.
- Control the filing and registers for all Manufacturing Project documentation.
- In support of the Manufacturing Engineering Manager, administrate holidays and time off in lieu including updating and driving approval on the system.
- Compile and issue meeting minutes as required in support of the Manufacturing Engineering Projects Department.
Your skills and background
- Must possess / demonstrate excellent communication skills within the Company and with external organisations, contractors, suppliers, etc. especially when dealing with people at all levels of any organisation.
- Able to create a strong personal impact and to confidently manage the high-profile aspects of the role including the confidential aspects of company information.
- High level of competency in administration skills coupled with the appropriate expertise in a variety of proprietary and business software packages.
- Responsive and ability to cope with necessary changes in priorities.
- Well-developed skills in organising, self-motivation and planning work activities.
- Able to drive, in support of role if required to attend other sites or suppliers on company business.
- High level of competence with figures and calculations.
- Able to cope with a varied workload from plant & equipment, buildings, services, etc, in an organised professional and diplomatic manner.
- Ability to co-ordinate deadline compliance of all projects team members to meet the agreed objectives.
- Able to foster good relations with other areas of company while maintaining full confidentiality and integrity of the company.
Collective Spirit
You will be part of a connected, international community shaped by iconic brands, a performance mindset, and a proud legacy, where collaboration, fun and ambition coexist.
Craft your path
We empower you to own your career, innovate boldly and grow alongside our business, surrounded by leaders who value curiosity, energy, and impact.
Cultivate the future
You’ll help shape a business with a soul — one that cherishes the land, respects communities, and brings good times from a good place, responsibly and sustainably. People are at the heart of everything we do at Pernod Ricard and are the foundation of our collective spirit as ‘Créateurs de Convivialité’. We promote inclusion throughout our business and supply chain. In our teams, we proactively foster a diverse work force and an inclusive culture, an environment where we can truly be ourselves.
We will assess your application for this role based on your skills, experiences, and achievements, not your gender, age, ethnic or educational background or any other such factors. Our recruiting team are more than happy to provide reasonable adjustments during our application and interview process, in order for you to participate fully in our recruitment experience.
Our mix of benefits
- Competitive salary, along with performance related bonus
- Defined Contribution Pension
- Private medical insurance, including income protection.
- Comprehensive Employee Assistance Programme
- 25 days’ annual holiday (increasing with length of service up to 27) plus public holidays
- Pernod Ricard share incentive
Engineering Project Coordinator in Dumbarton employer: Pernod Ricard España SA
Pernod Ricard is an exceptional employer, offering a vibrant work culture that values collaboration, innovation, and personal growth. Located in Kilmalid, Dumbarton, the Engineering Project Coordinator role provides opportunities for professional development within a globally recognised company, alongside competitive benefits such as a performance-related bonus, private medical insurance, and generous holiday allowances. Join us to be part of a diverse team that champions inclusion and sustainability while crafting a meaningful career in the spirits industry.
StudySmarter Expert Advice🤫
We think this is how you could land Engineering Project Coordinator in Dumbarton
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend events, and engage with professionals on platforms like LinkedIn. We all know that sometimes it’s not just what you know, but who you know that can help you land that Engineering Project Coordinator role.
✨Tip Number 2
Prepare for interviews by researching Pernod Ricard and understanding their values and culture. We want to see how you fit into our collective spirit, so think about how your skills align with our mission of responsible conviviality and innovation.
✨Tip Number 3
Practice your communication skills! As an Engineering Project Coordinator, you'll need to interact with various teams and stakeholders. We suggest doing mock interviews with friends or using online resources to refine your pitch and ensure you come across as confident and professional.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the initiative to engage directly with us. So, get your application in and show us what you've got!
We think you need these skills to ace Engineering Project Coordinator in Dumbarton
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight the skills and experiences that match the Engineering Project Coordinator role. We want to see how your background aligns with our needs, so don’t hold back on showcasing your relevant achievements!
Be Clear and Concise:When writing your application, keep it straightforward and to the point. Use clear language and avoid jargon where possible. We appreciate a well-structured application that makes it easy for us to see your qualifications at a glance.
Show Your Passion:Let your enthusiasm for the role and our company shine through in your application. We love candidates who are genuinely excited about the opportunity to contribute to our team and help shape the future of our brands.
Apply Through Our Website:For the best chance of success, make sure to submit your application through our official website. This way, we can ensure your application is reviewed promptly and you’re considered for the Engineering Project Coordinator position!
How to prepare for a job interview at Pernod Ricard España SA
✨Know Your Numbers
As an Engineering Project Coordinator, you'll be dealing with financial control and CAPEX reporting. Brush up on your financial skills and be ready to discuss how you’ve managed budgets or tracked expenditures in previous roles. This will show that you understand the importance of financial oversight in engineering projects.
✨Showcase Your Communication Skills
Excellent communication is key for this role, especially when liaising with various stakeholders. Prepare examples of how you've effectively communicated complex information to different audiences. This could include presenting project updates or negotiating with suppliers.
✨Demonstrate Organisational Skills
You'll need to juggle multiple tasks, from processing AFEs to coordinating travel. Be ready to share specific instances where your organisational skills made a difference in managing deadlines or improving efficiency. Highlight any tools or systems you’ve used to stay organised.
✨Emphasise Confidentiality and Integrity
Given the confidential nature of the role, it’s crucial to convey your understanding of maintaining discretion. Prepare to discuss situations where you’ve handled sensitive information responsibly, showcasing your integrity and professionalism.
