Horsham, United States
Duration:6 months with strong potential for extension
Jobdescription
Weare seeking a reliable and organized Administrative Assistant to support dailyonsite office operations and help create a positive workplace experience foremployees and visitors. This role plays an important part in ensuring efficientoffice operations through administrative support, office coordination, eventassistance, and light project and bookkeeping activities.
KeyResponsibilities
AdministrativeSupport & Office Operations
- Supportdaily office operations and provide general administrative support as needed.
- Ensuremeeting rooms are clean, organized, stocked, and ready for use, and assist withroom scheduling and coordination as needed.
- Supportvisitor check-in and help create a welcoming onsite experience.
- Maintainoffice and kitchen supplies, including purchasing, stocking, and inventorymanagement.
- Assistwith the coordination and execution of office events and activities, bothonsite and offsite.
- Assistwith monthly newsletter creation and other employee communications.
- Maintainorganized files, records, and administrative documentation.
- Provideadministrative and project support for the Horsham office and assist other U.S.branch locations as needed (no travel required).
- Setup projects in company systems and ensure timely processing of information.
- Createsubcontractor agreements and process change orders.
- Submitsubcontractor invoices for processing.
- Submitrequests for new vendor and customer setup, including subcontractorpre-qualification support.
Qualifications
- 2+years of administrative, office coordination, receptionist, or officemanagement experience preferred.
- Strongorganizational, communication, and customer service skills, with the ability tomanage multiple priorities effectively.
- Proficiencyin Microsoft Office (Word, Excel, Outlook, and PowerPoint); experience withMicrosoft Teams and SharePoint preferred.
- Highattention to detail, accuracy, and the ability to work independently withminimal supervision.
- Abilityto learn new systems and processes quickly and take initiative in a fast-pacedenvironment.
- Experiencewith general office equipment and basic accounting, invoicing, or bookkeepingsupport preferred.
- Strongattendance, reliability, and a positive, team-oriented attitude.
PhysicalRequirements
- Abilityto lift and move office supplies and materials up to 25 pounds.
- Abilityto walk throughout the office and assist with event setup and breakdownactivities.
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