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- Tasks: Support our Co-Founders by managing schedules, travel, and key projects.
- Company: Join PerfectTed, a fast-growing matcha brand in Europe.
- Benefits: Competitive salary, equity options, and unlimited matcha!
- Other info: Thriving startup culture with opportunities for personal and professional growth.
- Why this job: Be part of a vibrant team and shape the future of a dynamic company.
- Qualifications: 2+ years as an Executive Assistant with strong organisational skills.
The predicted salary is between 28800 - 43200 £ per year.
We’re looking for a highly organised, proactive Executive Assistant to provide seamless support to Teddie & Levi, our Co-Founders, at PerfectTed. In this fast-paced role, you’ll be responsible for managing their calendars, coordinating travel, handling confidential information, and keeping them on track with their daily priorities.
Your role will be key to ensuring the smooth running of their day-to-day operations, allowing them to focus on strategic decisions and the growth of the company. You’ll be working closely with the leadership team and supporting a variety of tasks across the business.
Key Responsibilities- Act as the gatekeeper for Teddie & Levi’s schedules, managing their calendars and prioritising meetings and tasks.
- Coordinate daily, weekly, and monthly agendas for meetings and events.
- Organise all logistics for internal and external meetings, including preparing agendas, materials, and follow-up actions.
- Manage travel arrangements, including flights, accommodation, ground transport, and itineraries for Teddie & Levi.
- Ensure all travel logistics run smoothly, including last-minute changes and ensuring their time is optimised.
- Prepare travel packs with detailed itineraries, agendas, and relevant documents.
- Handle correspondence (emails, phone calls, messages) and draft replies where needed.
- Build and maintain relationships with key internal and external stakeholders, clients, and partners on behalf of Teddie & Levi.
- Represent them professionally in meetings and communications with a high level of discretion.
- Support Teddie & Levi on key projects by managing timelines, tracking deliverables, and ensuring tasks are completed.
- Maintain and organise important documents, contracts, and notes for easy access and sharing.
- Keep Teddie & Levi updated on project progress, team activities, and key decisions needed.
- Conduct research on a wide range of topics, from industry trends to personal projects.
- Prepare briefings and reports for Teddie & Levi, summarising important information and recommendations.
- Assist in drafting presentations and reports for meetings and events.
- Provide personal support when needed, including handling personal scheduling, errands, and special requests.
- Manage and plan events or special projects, including team off-sites, travel planning, or personal milestones.
- 2+ years of experience as an Executive Assistant or similar role, supporting senior-level executives.
- Exceptional organisational and time management skills with the ability to manage multiple priorities.
- Excellent communication skills, both written and verbal, with a high attention to detail.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other common tools (Slack, Notion, Zoom).
- Ability to maintain confidentiality and exercise discretion with sensitive information.
- Positive, flexible, and able to work under pressure in a fast-paced environment.
- Experience working in a startup or high-growth environment.
- Familiarity with PerfectTed’s operations and culture.
- Event planning or project management experience.
- Exceptionally organised, proactive, and able to anticipate needs before they arise.
- Calm under pressure and comfortable with last-minute changes.
- Comfortable liaising with senior leadership and external partners.
- Energetic, detail-oriented, and driven by helping others succeed.
- Thrives in a dynamic environment and enjoys solving problems quickly and effectively.
- Work closely with Teddie & Levi, shaping the future of one of the fastest-growing matcha brands in Europe.
- Be part of a vibrant, fast-paced company with a great team and dynamic culture.
- Competitive salary + equity options + unlimited matcha (obviously).
To apply, please complete the application form and we’ll be in touch!
Executive Assistant employer: PerfectTed
Contact Detail:
PerfectTed Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those who might know Teddie & Levi or have connections at PerfectTed. A friendly chat can open doors that applications alone can't.
✨Tip Number 2
Prepare for the interview by researching PerfectTed and its culture. Show us you understand our vibe and values, and be ready to discuss how your skills can help Teddie & Levi thrive.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to represent Teddie & Levi professionally. Role-play common scenarios with a friend to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows us you're serious about joining the PerfectTed team!
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Show Off Your Organisational Skills: As an Executive Assistant, being organised is key! Make sure your application highlights your ability to manage multiple tasks and priorities. Use examples from your past experiences to demonstrate how you’ve kept things running smoothly.
Tailor Your Application: We want to see how you fit into our culture at PerfectTed. Take the time to customise your CV and cover letter to reflect the specific skills and experiences that align with the job description. It shows us you’re genuinely interested!
Be Professional Yet Personable: When drafting your application, strike a balance between professionalism and a friendly tone. We’re looking for someone who can represent Teddie & Levi well, so let your personality shine through while keeping it polished.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about PerfectTed and what we stand for.
How to prepare for a job interview at PerfectTed
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities. Familiarise yourself with the key tasks mentioned in the job description, like managing calendars and coordinating travel. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've successfully managed multiple priorities in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers. Highlight any tools or methods you use to stay organised, as this is crucial for the role.
✨Demonstrate Discretion and Professionalism
As an Executive Assistant, you'll be handling sensitive information. Be prepared to discuss how you've maintained confidentiality in previous roles. You might even want to share a scenario where you had to exercise discretion, showcasing your ability to represent Teddie & Levi professionally.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about PerfectTed's culture, the leadership style of Teddie & Levi, and how success is measured in the role. This not only shows your interest but also helps you determine if the company is the right fit for you.