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For Companies At a Glance
- Tasks: Design and manage systems for communication and workflows in a fast-paced environment.
- Company: Join the UK's fastest-growing energy drink brand and Europe's leading matcha company.
- Benefits: Competitive salary, EMI options, and a vibrant Shoreditch HQ.
- Other info: Perfect for those who thrive in dynamic, entrepreneurial settings.
- Why this job: Make a real impact by optimising operations and supporting a visionary founder.
- Qualifications: AI fluency, strong systems-building skills, and excellent written communication.
The predicted salary is between 30000 - 40000 £ per year.
Reports to: Founder
Works With: Founder, Sales, Operations, Marketing, eCommerce
Employment Eligibility: Must have full right to work in the UK
At PerfectTed, we believe in PRICE — our core virtues that shape everything we do:
- Progress – We embrace growth, learning, and continuous improvement
- Resilience – Challenges don’t stop us; they push us to be better
- Intensity – We move fast and execute with passion and purpose
- Consistency – Greatness comes from showing up every day
- Entrepreneurialism – We take ownership, think outside the box, and find solutions
Overview
PerfectTed is looking for an AI Operations Executive Assistant – an AI-fluent, systems-driven operator who will work directly with the founder to build the engine behind how everything runs. As the UK’s fastest-growing energy drink brand and Europe’s leading matcha company, PerfectTed is redefining what energy should feel like: clean, matcha-powered focus with no crashes and no junk. In this role, you’ll sit at the centre of the business, designing how communication, information, and relationships flow at scale.
This is not a traditional Executive Assistant role. It’s a systems, automation, and communications role focused on building a personal operating system across inboxes, workflows, and relationships. If you instinctively organise chaos, automate everything, and think in systems, this role is for you.
Key Responsibilities
- Communications & Inbox Management
- Own and manage all inbound and outbound communications across email, calendar, and key channels
- Work alongside the founder to respond quickly, clearly, and in the right tone
- Build a unified system to centralise multiple inboxes into one coherent workflow
- Design inbox triage, prioritisation, and follow-up systems so nothing is missed
- Use tools like Claude and other AI platforms to:
- Draft responses in the founder’s tone
- Surface key information, decisions, and follow-ups
- Continuously improve how AI is embedded into daily workflows
Requirements
- Must-Haves
- AI-fluent — you actively use tools like Claude (or similar) in your daily workflow
- Strong experience building systems in Notion
- Confident using Microsoft 365, especially Outlook and email workflows
- Excellent written communication — able to match tone and respond clearly and efficiently
- Comfortable connecting tools and building lightweight automations
- Strong systems thinker — able to structure messy information into clear workflows
- Proactive, detail-oriented, and fast-moving
The Ideal Candidate Is
- Obsessed with systems, optimisation, and efficiency
- Someone who naturally organises everything around them
- Calm under pressure and able to manage multiple threads at once
- Highly reliable — nothing slips through the cracks
- Excited by the idea of operating at the centre of a fast-scaling founder-led business
What We Offer
- Competitive salary + EMI options scheme (real equity upside in the UK’s fastest-growing brand)
- A role that directly impacts how the founder and business operate day-to-day
- A high-energy Shoreditch HQ surrounded by ambitious, fast-moving teams
How to Apply
Please complete the application form and we’ll be in touch. We can’t wait to hear from you.
TLDR: This is a systems-first role working directly with the founder to build a high-leverage operating system across communication, relationships, and execution. If you automate everything, think in workflows, and love bringing order to chaos, this is your role.
AI Operations Executive Assistant employer: PerfectTed
Contact Detail:
PerfectTed Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land AI Operations Executive Assistant
✨Tip Number 1
Get to know the company inside out! Research PerfectTed's values, products, and culture. This way, when you get that interview, you can show how your skills align with their mission and demonstrate that you're not just another candidate.
✨Tip Number 2
Network like a pro! Connect with current employees on LinkedIn or attend industry events. Building relationships can give you insider info and might even lead to a referral, which can be a game-changer in landing that role.
✨Tip Number 3
Prepare for the interview by practising common questions and scenarios related to systems and automation. Think about how you can showcase your AI fluency and organisational skills, as these are key for the AI Operations Executive Assistant role.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your excitement for the role and how you can contribute can leave a lasting impression. Plus, it shows your proactive nature, which is exactly what they’re looking for!
We think you need these skills to ace AI Operations Executive Assistant
Some tips for your application 🫡
Show Off Your Systems Skills: Make sure to highlight your experience with systems and automation in your application. We want to see how you’ve organised chaos in the past and how you can bring that expertise to our team.
Match Our Tone: When writing your application, try to match the tone of the job description. This shows us that you can adapt your communication style, which is super important for this role.
Be Clear and Concise: We love clear communication! Keep your application straightforward and to the point. Show us you can convey information efficiently, just like you would in the role.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity.
How to prepare for a job interview at PerfectTed
✨Master the Systems Mindset
Before your interview, dive deep into understanding how systems and automation work. Be ready to discuss specific examples of how you've organised chaos in previous roles. PerfectTed is all about efficiency, so showcasing your ability to streamline processes will definitely impress.
✨Showcase Your AI Fluency
Since this role requires you to be AI-fluent, come prepared with examples of how you've used tools like Claude or similar in your daily workflow. Discuss how these tools have helped you improve communication and productivity, as this aligns perfectly with what PerfectTed is looking for.
✨Communicate Clearly and Concisely
PerfectTed values excellent written communication. Practice articulating your thoughts clearly and succinctly. During the interview, aim to match the tone of the conversation and respond efficiently to questions, demonstrating that you can communicate effectively across various channels.
✨Demonstrate Proactivity and Detail Orientation
Be ready to share instances where you've taken initiative and ensured that nothing slipped through the cracks. PerfectTed is looking for someone who is proactive and detail-oriented, so highlight your ability to manage multiple threads and keep everything on track, even under pressure.