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- Tasks: Manage accounts, process invoices, and assist with financial planning in a dynamic office environment.
- Company: Join a well-established electrical contractor in Hemel Hempstead, known for its supportive team culture.
- Benefits: Flexible hours to fit your schedule and the chance to work in a friendly office atmosphere.
- Other info: This role is perfect for those looking to balance work with studies or other commitments.
- Why this job: Gain valuable experience in accounting while contributing to a small team and making a real impact.
- Qualifications: Experience with Xero accounting software and strong communication skills are essential.
TPT2272 Part Time Accounts Administrator
Considering making an application for this job Check all the details in this job description, and then click on Apply.
My client is a well established small Electrical contractor who is seeking an experience Accounts Administrator to work in their office in Hemel Hempstead, Herts 20 hours per week. The hours and days to suit you.
This is a diverse and varied role and will include:-
Accounts – Xero (accounting package)
* Bank reconciliation for Lloyd’s bank accounts, Lloyds credit card and American Express and chasing receipts/invoices not presented.
* Managing Receivables and payables process to ensure prompt payable.
* Processing of Overhead invoices as per JHP processes.
* Produce weekly/monthly management reports, receivables, Payables, monthly profit and loss
* Assist with financial strategic planning.
* Responsibilities for Supplier, contractor, overhead invoices production through Xero. Checking payment terms are correct.
* Expenses checked in accordance with policy and processed.
* VAT and CIS contractor information captured accurately and timely submission of returns
Accounts – simPRO (CRM System)
* Assist directors with Financial monitoring of job profitability and commission as required.
* Process supplier invoices using Purchase Orders
* Process sub-contractor invoices using Purchase Orders
* Produce customer invoices from completed jobs, progress jobs or deposit invoices
* Review Overhead calculation in simPRO when salary or employee changes or every 6 months in line with overhead changes
* Ensure tasks set up for any future works, MOT, DBS expiry date, etc.
Administration
* Manage accounts email inbox
* Manage holiday and sickness for the team
* Manage renewal of subscriptions to ensure best value
* Assist with vehicle maintenance schedule, booking services and MOT
* Ad hoc research when required i.e. researching new vehicle, options quotations and design
* Manage uniform supplies ensuring sufficient for team
* Order stationary as and when required
* Organise DBS for new members and expiry of old ones.
* Support team telephone answering when needed
* Scanning receipts, bank statements invoices to save to directors\’ files as and when required.
This is an office based role and seeking a person with exceptional communication skills and the ability to work in a small team. You must have good experience of Xero accounting software and working with an external database. This role is replacing a person who is retiring.
Please apply now with a covering letter outlining your skills, experience, salary and days and hours you wish to work
Part Time Accounts Administrator employer: Perfect Team
Contact Detail:
Perfect Team Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part Time Accounts Administrator
✨Tip Number 1
Familiarise yourself with Xero accounting software if you haven't already. Since this role specifically requires experience with Xero, demonstrating your proficiency during the interview can set you apart from other candidates.
✨Tip Number 2
Brush up on your knowledge of bank reconciliation processes and how to manage receivables and payables effectively. Being able to discuss these topics confidently will show that you're well-prepared for the responsibilities of the role.
✨Tip Number 3
Prepare examples of how you've successfully managed financial reporting in previous roles. Highlighting your ability to produce management reports and assist with financial strategic planning will demonstrate your value to the team.
✨Tip Number 4
Since this is a small team environment, think about how you can showcase your communication skills and teamwork experience. Be ready to share instances where you've collaborated effectively with others or supported your colleagues in administrative tasks.
We think you need these skills to ace Part Time Accounts Administrator
Some tips for your application 🫡
Tailor Your Covering Letter: Make sure to write a covering letter that specifically highlights your skills and experience relevant to the role of Accounts Administrator. Mention your familiarity with Xero accounting software and any previous experience in similar roles.
Highlight Relevant Experience: In your CV, emphasise your experience with bank reconciliations, managing receivables and payables, and producing management reports. Use specific examples to demonstrate your capabilities in these areas.
Showcase Communication Skills: Since the role requires exceptional communication skills, include examples in your application that showcase your ability to work effectively within a team and manage client communications.
Specify Availability: Clearly state your preferred working days and hours in your covering letter. This will help the employer understand your availability and how it fits with their needs.
How to prepare for a job interview at Perfect Team
✨Know Your Xero Inside Out
Since the role requires good experience with Xero accounting software, make sure you brush up on your skills. Be prepared to discuss specific features you've used and how they can benefit the company.
✨Showcase Your Communication Skills
Exceptional communication is key for this position. Think of examples from your past experiences where your communication made a difference, whether in team settings or when dealing with clients.
✨Prepare for Diverse Responsibilities
This role involves a variety of tasks, from managing invoices to assisting with financial planning. Be ready to discuss how you handle multitasking and prioritising different responsibilities effectively.
✨Ask Insightful Questions
At the end of the interview, have a few questions ready about the company's culture, team dynamics, or specific challenges they face. This shows your genuine interest in the role and helps you assess if it's the right fit for you.