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- Tasks: Create compelling bids for cleaning and facilities management services while managing multiple projects.
- Company: Join a supportive, family-like team at a growing cleaning and facilities management company.
- Benefits: Competitive salary, flexible hours, hybrid working, and private medical insurance.
- Why this job: Make a real impact in a dynamic role with opportunities for career growth.
- Qualifications: Strong writing skills and attention to detail; experience in bid writing is a plus.
- Other info: Enjoy a collaborative environment with ongoing learning and development opportunities.
The predicted salary is between 28000 - 35000 ÂŁ per year.
Edinburgh (Head Office) | £28,000 – £35,000 DOE | Full-time, Monday to Friday
Working hours: Choose 8:00 am–4:00 pm or 9:00 am–5:00 pm
Working pattern: Office-based during probation, with hybrid working available thereafter
Join a growing team where you can genuinely build a career. We are a growing and highly successful cleaning and facilities management company, delivering services across both the public and private sectors. We win work consistently, we retain our clients, and our continued success means we are now expanding our Business Development and Bidding Team.
This is an opportunity to join a close-knit, supportive team where people genuinely care about the quality of their work and about each other. We work hard, but we also look after one another and celebrate success together. Many of our team members describe the business as feeling “like a family”, and that is something we actively protect as we continue to grow.
This role reports directly to the Commercial Director and plays a key part in helping us continue our strong track record of winning work. You will be involved in producing high-quality, well-structured bids for our cleaning and facilities management services, with the majority of opportunities coming from the public sector, alongside some private sector tenders. We also operate an in-house, AI-powered bidding platform to support bid writing, document management and deadlines. This helps keep the process efficient and organised, allowing you to focus on what really matters – clear thinking, strong writing and well-presented submissions.
What you will be doing (day to day)
- Identifying and reviewing new tender opportunities, including ITTs, RFQs and DPS opportunities
- Producing clear summaries to support internal bid / no‑bid decisions
- Managing the bid process from start to submission, often working on multiple bids at the same time
- Completing compliance and selection documentation, including SPDs and related questionnaires
- Writing, editing and refining technical and quality responses, tailored to each client and contract
- Coordinating internal input and ensuring all required information is captured, reviewed and approved
- Managing tender portals, deadlines and submissions to ensure nothing is missed
- Organising site visits and managing clarification questions with contracting authorities
- Maintaining and continuously improving the bid library, case studies and standard responses
- Supporting mobilisation activities for contracts we win, helping ensure a smooth handover into service delivery
- Assisting with contract renewals, company accreditations, memberships and certifications
- Providing wider support to the Business Development team as required
Bidding can be fast‑paced and deadlines can land at the same time, so the ability to stay organised, calm and flexible during busy periods is essential.
What we are looking for
You do not need experience in the cleaning or facilities management sector. We are more interested in strong writing skills, attention to detail and the right attitude. Previous experience in bid writing, bid coordination or a similar role is desirable, but not essential for the right candidate.
You will suit this role if you are:
- A strong writer with excellent written English and great attention to detail
- Confident using Microsoft Word and comfortable with IT systems and online portals
- Naturally organised and able to manage multiple tasks and deadlines
- Proactive, with a willingness to take ownership and see tasks through from start to finish
- Creative and always looking for ways to improve content and processes
- Comfortable working independently, but also enjoy being part of a team
- Reliable, positive and keen to learn and develop
What we offer
- £28,000 – £35,000 per annum, depending on experience
- Full‑time, permanent role
- Flexible working hours (choice of early or standard shift)
- Hybrid working after successful completion of probation
- Cycle to Work scheme
- Private medical insurance BUPA
- Employee Assistance Programme
- A supportive, inclusive and collaborative team environment
- Ongoing learning and development within a successful and growing business
This role offers genuine long‑term career potential. As the business continues to grow and win work, you will gain exposure to high‑value public sector tenders, complex submissions and strategic business development activity. For the right person, there is clear scope to grow into more senior bidding or business development roles over time.
How to Apply: If you are a professional, dedicated individual with a passion for executive support, we invite you to join us and contribute to the success of Perfect Clean Ltd. Please send your CV and a cover letter to hrteam@perfectcleanltd.co.uk
Perfect Clean Ltd. is an equal‑opportunity employer. We welcome applications from all qualified candidates, regardless of race, colour, religion, gender, nationality, or disability.
Bid Writer / Bid Coordinator employer: Perfect Clean LTD
Contact Detail:
Perfect Clean LTD Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Bid Writer / Bid Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its values. Understand their approach to bidding and facilities management so you can tailor your responses and show you're genuinely interested in being part of their team.
✨Tip Number 3
Practice your pitch! Be ready to explain how your skills align with the role of Bid Writer / Bid Coordinator. Highlight your writing abilities and attention to detail, as these are key in this position.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining our supportive team at Perfect Clean Ltd.
We think you need these skills to ace Bid Writer / Bid Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that are relevant to the Bid Writer / Bid Coordinator role. Highlight your writing skills, attention to detail, and any experience with bid processes, even if it's from a different sector.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your passion for the role and the company. Mention why you want to join our team and how you can contribute to our success in winning bids.
Showcase Your Organisational Skills: Since this role involves managing multiple bids and deadlines, emphasise your organisational abilities in your application. Share examples of how you've successfully juggled tasks in the past.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves!
How to prepare for a job interview at Perfect Clean LTD
✨Know Your Bids
Before the interview, take some time to research the company’s recent bids and projects. Understanding their approach to bid writing and the types of contracts they pursue will help you tailor your responses and show that you're genuinely interested in their work.
✨Showcase Your Writing Skills
Since strong writing skills are crucial for this role, be prepared to discuss your writing process. Bring examples of previous work or even a short piece you've written specifically for the interview. This will demonstrate your ability to produce high-quality content.
✨Demonstrate Organisational Skills
The role requires managing multiple bids simultaneously, so be ready to share how you stay organised under pressure. Discuss any tools or methods you use to keep track of deadlines and tasks, as this will highlight your proactive approach.
✨Emphasise Teamwork and Collaboration
This company values a supportive team environment, so be sure to mention your experience working collaboratively. Share examples of how you've contributed to a team’s success in the past, and express your enthusiasm for being part of a close-knit group.
