At a Glance
- Tasks: Provide top-notch admin support, manage exams, and maintain accurate records in a vibrant school environment.
- Company: Join the Percy Hedley Foundation, a leading charity dedicated to supporting individuals with learning and physical needs.
- Benefits: Enjoy school holidays off, loyalty awards, wellbeing support, and a contributory pension scheme.
- Other info: Flexible working hours during term time with excellent training and development opportunities.
- Why this job: Make a real difference while developing your career in a supportive and dynamic setting.
- Qualifications: NVQ/RSA level 3 or equivalent, strong literacy/numeracy skills, and experience in minute taking preferred.
The predicted salary is between 30000 - 40000 £ per year.
The Percy Hedley Foundation is one of the largest regional charities supporting people with a range of learning and physical needs. We take a person centred, flexible approach to the care and support we provide. We have five sites providing specialist education, adult day services, residential care and independent supported living to our service users. Our sites are based in Forest Hall, Killingworth, Jesmond, Newcastle City Centre and North Shields. We work towards excellence every day and our team members are committed to delivering the very best outcomes for the people we support. Our dynamic and flexible service is tailored to the specific needs of the individual, making it easier to live, learn and be part of a world adapting to change.
The Role
Working closely with the lead admin, staff team, learning & care manager and assistant head you will provide an excellent administrative service in school. Your main responsibilities will include:
- Maintaining accurate records within the education services database (SIMS)
- Coordination of staff training
- Exam management and student and personnel filing systems
- Production of supporting MIS reports
- Managing attendance and submitting the quarterly census returns
- Ensuring staff training is compliant
- Managing the production of staff security badges
- Managing all interpretation requirements
- Placing online orders including supporting the senior finance admin with finance duties
- Organisation and smooth running of both internal and external examinations
On reception you will provide a confident service to pupils, colleagues, and visitors, as you will be the first point of contact for our outstanding school; you will be a positive and courteous team player, able to work using your initiative with a flexible but highly organised approach to tasks. With a good general standard of education and strong literacy/numeracy skills, you will hold relevant NVQ/RSA qualifications to level 3 or equivalent and ideally have experience with minute taking. This role is Monday - Friday, working term time only (39 weeks plus 2 weeks). The remaining 11 weeks are school holidays which you will have off as holiday time.
Why Work for Us
We encourage career development and progression. We run a robust training programme and also have development opportunities both within school and across the wider Foundation. We also offer the following benefits to staff:
- Have the school holidays off!
- Loyalty awards starting at 2 years’ service
- Wellbeing support (including occupational health, physio services and counselling services)
- Contributory Pension Scheme
- Induction and ongoing training
- Employee Assistance Programme
- Access to a rewards scheme designed to save money on shopping
- Access to Blue Light Card
- Cycle to Work Scheme
- Access to discounted Nexus Travel
- Corporate Pop Card (payments spread over 12 months and deducted from salary each month)
We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expect all staff and volunteers to share this commitment. This post is exempt from the Rehabilitation of Offenders Act 1974 and therefore applicants should be aware that the post will only be offered to successful candidates subject to an Enhanced DBS and barring checks as well as other employment clearances such as referencing in line with our regulator’s legislation requirements. Please note that this role is classed as regulated activity as it involves working directly with children and/or vulnerable adults. All shortlisted candidates will be asked to complete a criminal records self-declaration form prior to interview, and all candidates will be subject to an online check prior to interview.
As a disability confident employer who is registered and accredited by the scheme, we would encourage all applications but please reach out if you require any guidance or support in your application.
Senior Admin Assistant & Exams Officer employer: Percy Hedley Foundation
The Percy Hedley Foundation is an exceptional employer, dedicated to fostering a supportive and inclusive work environment for its staff. With a strong emphasis on career development, comprehensive training programmes, and generous benefits such as school holidays off and wellbeing support, employees are empowered to thrive both personally and professionally. Located across multiple sites in the vibrant North East, the Foundation offers a unique opportunity to make a meaningful impact in the lives of individuals with learning and physical needs while enjoying a fulfilling work-life balance.
StudySmarter Expert Advice🤫
We think this is how you could land Senior Admin Assistant & Exams Officer
✨Get Involved Locally
Dive into local volunteer opportunities or social initiatives. This not only beefs up your CV but also connects you with like-minded folks in nonprofits. Plus, it shows your passion for social impact, which is key for getting noticed by Percy Hedley Foundation.
✨Tap into Professional Networks
Join networks like the National Council for Voluntary Organisations (NCVO) or local charities to meet professionals in the sector. Attend events and workshops to build relationships and learn about potential openings at organisations like Percy Hedley Foundation.
✨Showcase Your Commitment
When prepping for interviews, be ready to speak about your personal connection to social issues. Dive into specific examples of how you’ve contributed to community projects – this will resonate with the mission-driven vibe at Percy Hedley Foundation.
✨Utilise Online Platforms
We’re all about making connections, so use platforms like Idealist and CharityJob to hunt for full-time roles. And of course, you should keep an eye on our website for exciting opportunities at Percy Hedley Foundation. Apply directly through us to stand out!
We think you need these skills to ace Senior Admin Assistant & Exams Officer
Some tips for your application 🫡
Show Your Passion for the Cause:In the nonprofit sector, it's super important to demonstrate genuine passion for the mission of Percy Hedley Foundation. Use your cover letter to showcase any personal experiences or volunteer work that connects you to their social impact initiatives. This emotional connection can really help your application stand out.
Highlight Relevant Experience:When crafting your CV, be sure to include any relevant projects or roles that showcase your skills in social impact. Whether it's community organising, fundraising, or advocacy, highlight what you've done and the difference it's made. Don’t just list tasks; quantify your achievements and the outcomes of your efforts.
Tailor Your Documents to the Role:For a full-time role like Senior Admin Assistant & Exams Officer, ensure your CV and cover letter specifically address the responsibilities outlined in the job description. Use their language to describe your skills and experience, making it easy for the hiring team to see how you fit into their vision.
Emphasise Teamwork and Collaboration:Nonprofits thrive on teamwork, so make sure to emphasise your collaborative experiences. Whether you've worked in a team setting, partnered with community organisations, or facilitated group projects, highlight these experiences in your application. Show them you understand the importance of working alongside diverse individuals to achieve shared goals.
How to prepare for a job interview at Percy Hedley Foundation
✨Show Your Passion for Social Change
When we’re prepping for interviews in the nonprofit space, it's vital to demonstrate our genuine passion for social impact. Be ready to discuss not just your skills and experiences but also why you care about the mission of Percy Hedley Foundation. Sharing personal stories or insights can really make us stand out.
✨Highlight Project Experience
We should focus on specific projects we've worked on that align with the goals of social impact. Whether that’s a community initiative, volunteering, or a class project, having solid examples that showcase our role and the outcomes will resonate well with the interviewers.
✨Familiarity with Relevant Tools and Practices
Let’s brush up on tools and methodologies commonly used in the nonprofit sector, like project management software or outcome measurement frameworks. Being able to speak fluently about these will show that we’re not just passionate but also knowledgeable and ready to hit the ground running.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that evaluate our problem-solving skills in real-world social issues. Think about how we’d handle challenges in the nonprofit environment and prepare stories that demonstrate our critical thinking and adaptability. Role-playing with a friend could help us feel more confident!
