At a Glance
- Tasks: Provide top-notch admin support and manage exams in a vibrant educational environment.
- Company: Join the Percy Hedley Foundation, a leading charity dedicated to supporting individuals with learning and physical needs.
- Benefits: Enjoy school holidays off, loyalty awards, wellbeing support, and a contributory pension scheme.
- Other info: Flexible working hours during term time with excellent training and development opportunities.
- Why this job: Make a real difference in people's lives while developing your career in a supportive team.
- Qualifications: NVQ/RSA level 3 or equivalent, strong literacy/numeracy skills, and experience in minute taking.
The predicted salary is between 30000 - 40000 £ per year.
The Percy Hedley Foundation is one of the largest regional charities supporting people with a range of learning and physical needs. We take a person centred, flexible approach to the care and support we provide. We have five sites providing specialist education, adult day services, residential care and independent supported living to our service users. Our sites are based in Forest Hall, Killingworth, Jesmond, Newcastle City Centre and North Shields. We work towards excellence every day and our team members are committed to delivering the very best outcomes for the people we support. Our dynamic and flexible service is tailored to the specific needs of the individual, making it easier to live, learn and be part of a world adapting to change.
The Role
Working closely with the lead admin, staff team, learning & care manager and assistant head you will provide an excellent administrative service in school. Your main responsibilities will include maintaining accurate records within the education services database (SIMS), coordination of staff training, exam management and student and personnel filing systems. This will include production of supporting MIS reports; managing attendance and submitting the quarterly census returns. You will additionally be responsible for working with the learning and care manager to ensure staff training is compliant; managing the production of staff security badges; managing all interpretation requirements and placing online orders including supporting the senior finance admin with finance duties, alongside being responsible for the organisation and smooth running of both internal and external examinations.
On reception you will provide a confident service to pupils, colleagues, and visitors, as you will be the first point of contact for our outstanding school; you will be a positive and courteous team player, able to work using your initiative with a flexible but highly organised approach to tasks. With a good general standard of education and strong literacy/numeracy skills, you will hold relevant NVQ/RSA qualifications to level 3 or equivalent and ideally have experience with minute taking.
This role is Monday - Friday, working term time only (39 weeks plus 2 weeks). The remaining 11 weeks are school holidays which you will have off as holiday time.
Why Work for Us
We encourage career development and progression. We run a robust training programme and also have development opportunities both within school and across the wider Foundation. We also offer the following benefits to staff:
- Have the school holidays off!
- Loyalty awards starting at 2 years’ service
- Wellbeing support (including occupational health, physio services and counselling services)
- Contributory Pension Scheme
- Induction and ongoing training
- Employee Assistance Programme
- Access to a rewards scheme designed to save money on shopping
- Access to Blue Light Card
- Cycle to Work Scheme
- Access to discounted Nexus Travel Corporate Pop Card (payments spread over 12 months and deducted from salary each month)
We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expect all staff and volunteers to share this commitment. This post is exempt from the Rehabilitation of Offenders Act 1974 and therefore applicants should be aware that the post will only be offered to successful candidates subject to an Enhanced DBS and barring checks as well as other employment clearances such as referencing in line with our regulator’s legislation requirements.
Please note that this role is classed as regulated activity as it involves working directly with children and/or vulnerable adults. All shortlisted candidates will be asked to complete a criminal records self-declaration form prior to interview, and all candidates will be subject to an online check prior to interview. The amendments to the Exceptions Order 1975 (2013, 2020 & 2023) provide that certain spent convictions and cautions are 'protected' and are not subject to disclosure to employers, and cannot be taken into account. Guidance and criteria on the filtering of these cautions and convictions can be found on the Ministry of Justice website.
Please note it is an offence to apply for this role if the applicant is barred from engaging in regulated activity relevant to children and the Percy Hedley Foundation has the right to respond appropriately. As a disability confident employer who is registered and accredited by the scheme, we would encourage all applications but please reach out if you require any guidance or support in your application.
Senior Admin Assistant & Exams Officer in Newcastle upon Tyne employer: Percy Hedley Foundation
The Percy Hedley Foundation is an exceptional employer, dedicated to fostering a supportive and inclusive work environment for its staff. With a strong emphasis on career development, robust training programmes, and generous benefits such as school holidays off and wellbeing support, employees are empowered to thrive both personally and professionally. Located in the vibrant region of Newcastle, our commitment to excellence ensures that every team member plays a vital role in making a meaningful impact on the lives of those we support.
