At a Glance
- Tasks: Support senior leaders with admin, project coordination, and travel arrangements.
- Company: Dynamic business environment with a focus on teamwork and support.
- Benefits: Competitive salary, healthcare, annual bonus, and generous holiday leave.
- Other info: Opportunity for professional growth and to work closely with management.
- Why this job: Join a trusted role that makes a real impact in a fast-paced setting.
- Qualifications: Experience as an Executive Assistant or in a similar support role.
Are you highly organised, proactive and confident supporting senior leaders in a busy business environment? This is an excellent opportunity for an experienced Executive Assistant to play a key role in administration, facilities planning, project coordination, travel arrangements and wider business support. This is a varied and trusted role supporting the Managing Director and wider management team.
About the Role
We are looking for a professional, approachable and proactive Executive Assistant to provide high-level support to the Managing Director and wider management team. You will help coordinate daily activities, meetings, projects, facilities requirements, travel bookings, training materials and key business priorities, ensuring everything runs smoothly and efficiently.
What You’ll Be Doing:
- Supporting the Managing Director and wider management team with day-to-day administrative, organisational and project-related requirements.
- Coordinating meetings, preparing minutes and producing clear business documents, reports, presentations and training materials.
- Planning and monitoring agreed projects from initial requirement through to completion, keeping actions, deadlines and updates on track.
- Supporting facilities planning activities, supplier communication, site requirements and operational improvements.
- Arranging business travel including flights, trains, taxis, hire cars, accommodation where required and related documentation.
About You
Experience and Knowledge:
- Previous experience in an Executive Assistant, Personal Assistant, senior administration, or management support role.
- Experience supporting senior leaders and wider management teams in a busy business environment.
- Experience coordinating facilities requirements, supplier communication, and operational projects.
- Understanding of meeting coordination, minute taking, document control, travel booking, and project administration.
Skills and Abilities:
- Excellent organisational skills, with the ability to manage multiple priorities, deadlines, and changing requirements.
- Strong written and verbal communication skills, with the ability to produce clear, accurate documents, reports, training books, and meeting minutes.
- Confident IT skills, including Microsoft Office applications and business systems used for reporting, documentation, and record keeping.
- Ability to coordinate projects, track actions, follow up with stakeholders, and maintain accurate records.
- High attention to detail and the ability to handle confidential information appropriately.
Personal Qualities:
- Professional, approachable, and proactive, with a positive and flexible attitude.
- Able to work independently and use initiative while maintaining effective communication with managers and colleagues.
- Calm under pressure and able to adapt to changing priorities in a fast-paced environment.
- Reliable, discreet, and trusted to represent the management team professionally.
Practical Requirements:
- Ability to liaise professionally with internal teams, suppliers, subcontractors, and external service providers.
- Willingness to support a wide range of business needs, including facilities planning, project coordination, travel booking, and training documentation.
- Ability to work accurately and efficiently while maintaining high standards of service and confidentiality.
Salary and Benefits
We offer a competitive salary range of £30,000 – £34,000 depending on experience, alongside a supportive benefits package:
- Salary sacrifice pension
- Death in service
- Healthcare
- Annual bonus based on company performance and team objectives
- 23 days holiday on commencement of employment, increasing to 25 days’ annual leave after three years’ continuous service
- After five years’ continuous service, an additional paid day’s leave for your birthday
Working hours: 08:30 – 17:00; Monday to Friday
How to Apply
If you are an organised and dependable Executive Assistant who enjoys variety, responsibility and working closely with senior leaders, we would love to hear from you. Please submit your CV and a short covering note outlining your relevant experience.
Executive Assistant employer: Percival Aviation
Join a dynamic and supportive team as an Executive Assistant, where your organisational skills will be valued in a fast-paced business environment. We offer a competitive salary, generous holiday allowance, and a range of benefits including a salary sacrifice pension and annual bonuses, all while fostering a culture of professional growth and collaboration. Located in a vibrant area, this role provides the opportunity to work closely with senior leaders, ensuring that your contributions are both meaningful and impactful.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Percival Aviation!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Percival Aviation.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Percival Aviation. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Percival Aviation and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Percival Aviation. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Percival Aviation's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Percival Aviation
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Percival Aviation.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Percival Aviation will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Percival Aviation and how you would contribute to adapting HR strategies.
