Senior Project Manager

Overview

As a Senior Project Manager, you will be responsible for ensuring the successful planning, execution, and completion of a variety of projects for the Design and Innovation Centre.

Your role includes overseeing all aspects of the project to achieve its goals within the defined scope, budget, and timeline, and building, developing, and maintaining key stakeholder relationships within the business.

Senior Project Manager

Working out of the Design & Innovation Centre in London, you will support the WE Foods design team on a variety of design initiatives across packaging redesign, brand guidelines, and shopper toolkits.

You will serve as the key contact point for project management across the Europe/UK Foods Team and be hands‑on in some key programs.

A thorough knowledge of the design and production process, attention to detail across finances, and the ability to prioritise workflows and resources are essential.

You will be the primary liaison between our marketing partners and the company’s internal design, artwork, and production teams, ensuring projects are delivered smoothly and maintaining important client relationships.

Commercial acumen and the ability to meet deadlines while managing your workload are required.

Responsibilities

• Programme Management
• Day‑to‑day project management and support for specific programmes of work for the WE Foods design team.
• Create Scope of Works for all programmes and align with internal and external partners ahead of project commencement.
• Plan and manage project timelines, track budgets and cross charges (if applicable), schedule reviews/feedback and milestone meetings.
• Plan resourcing and manage the resource tracker for projects, freelancers and artwork/production.
• Generate monthly contractor forecast based on agreed project priorities. Track and report weekly.
• Ensure contractors are at full capacity and the tracker is up to date, anticipating any capacity issues.
• Flag overspend or additional budget requirements to Design Leads and marketing partners promptly.
• Keep full record of all live projects and provide a complete status account at any time.
• Be flexible and able to coordinate multiple projects in a fast‑paced environment, being self‑motivated, efficient, and highly organised.
• Budget & Finance. AOP/ Priority Management
• Partner with Design Leads to identify project priorities.
• Support Design Leads to scope work and plan appropriate resources.
• Attend monthly budget reconciliation meetings.
• Manage project budgets, cross charges and reconciliations.
• Plan accordingly with Design Lead on AOP and program priorities.
• Update Mondays. com AOP figures/ratecard for reporting.
• Track Yuno Juno invoices and spend and report monthly.
• People Management
• Support Design Leads in building relationships with Global & European commercial and marketing teams.
• Act as the key contact across the business and the consistent point of contact for your projects/brands.
• Ensure regular communication between internal and cross‑functional teams.
• Drive Project Management ways of working, tools and capabilities.
• Support Production by creating clear production briefs, including SKU lists, master artwork templates and release timings.
• Grow expertise within the PM team by supporting and guiding other Foods team Project managers.
• Support Foods Design Leads by championing our design process and ways of working.
• Project Management tools
• Manage, maintain and deliver projects on Mondays. com, complete budget figures for quarterly reporting and coordinate design share‑outs when required.
• Set up/train freelancers on Mondays. com for timekeeping.
• Create and oversee all freelancer bookings on Yuno Juno, including IR35 assessments, and manage and approve Yuno Juno timesheets for freelancers.

Qualifications

• In‑depth understanding of the design process, and experience managing brand design projects for FMCG clients (minimum 4 years of working experience).
• Strong technical knowledge of the print production process for packaging and point of sale.
• Ability to manage multiple large‑scale projects; managing priorities, showing agile and flexible thinking in response to complex project demands.
• Natural, empathetic and timely communicator, managing the flow of information both upward and downward internally and to outside agencies.
• Anticipating potential challenges to projects and proposing solutions in advance of an issue becoming a crisis.
• A strong desire to control every aspect of project planning; from design objectives and outcomes, time plans and milestones, to financial forecasting and budget control.
• Meticulous attention to detail when writing briefs, meeting reports, project updates and presentations.
• Differentiating competencies
• Flexibility; able to manage complexity and ambiguity.
• Multi‑tasker and adept at working in a fast‑paced environment.
• In‑depth knowledge of design process supported by excellent technical knowledge.
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