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- Tasks: Manage busy diaries, organise travel, and coordinate events in a fast-paced environment.
- Company: Join a dynamic team in the manufacturing and food services industry.
- Benefits: Full-time role with opportunities for growth and development.
- Why this job: Be the backbone of the team, supporting managers and making a real impact.
- Qualifications: Previous PA experience, strong organisational skills, and proficiency in Outlook and PowerPoint.
- Other info: Collaborate with diverse personalities and thrive in a constantly changing environment.
The predicted salary is between 30000 - 42000 £ per year.
We’re on the lookout for a motivated, professional and confident Personal Assistant to join our UKBU team supporting the sales function. The right candidate will be highly organised, able to manage multiple diaries and work in a busy and sometimes pressurised environment. You’ll be able to stay calm under pressure and keep up in a fast paced office environment with a positive attitude and willingness to get involved. This is a busy role where you will need to think on your feet, plan and effectively prioritise your workload. A positive attitude is absolutely essential. The team is looking for an enthusiastic PA who is a whizz at Outlook and PowerPoint and isn’t fazed by an ever changing agenda!
Responsibilities
- Diary Ownership: Diary management is an important part of this role, diaries are extremely busy and ever changing. You will need to be very comfortable with Outlook as well as being able to multi task, prioritise, negotiate and be persuasive.
- Travel Arrangements: You’ll be responsible for organising all travel arrangements for your direct managers, which may include global travel and you will be expected to pull together detailed travel itineraries to specific manager requirements, sometimes across multiple time zones. You will also be responsible for processing all expense claims on Concur for your managers.
- Events Management: This will include setting up and arranging internal meetings and all the necessary equipment. Your responsibilities can vary from setting up a team meeting to organising a whole function meeting/event. You are also expected to support the HQ events held at the Green Park office when support is requested.
- Collaboration: You will work with a number of PAs across the business and possibly sometimes across time zones, so you need to be able to work with different personalities and build strong relationships within this group.
- Systems: You will use your IT skills to pull together presentations, raise Purchase Orders and put forward Managers’ expenses, so being comfortable with systems would be a distinct advantage.
Qualifications
- Previous PA experience in a busy environment is essential (reporting to more than one manager).
- Ability to manage own workload, prioritise and think on your feet.
- Great attention to detail (especially when checking documents & diaries).
- Experience of co-ordinating and managing successful meetings and events.
- Ability to work with high integrity and confidence (will be exposed to sensitive information).
- Manage and prioritise several competing requests at a time.
- Experience of arranging travel for managers.
- Flexibility to adapt to a constantly changing environment.
- Ability to build strong relationships throughout the business.
- Strong computer skills on Outlook, PowerPoint, Word and Excel.
Admin Coordinator employer: PepsiCo
Contact Detail:
PepsiCo Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Admin Coordinator
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Admin Coordinator role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by practising common questions and scenarios related to diary management and travel arrangements. We recommend doing mock interviews with friends or family to boost your confidence and get comfortable with your responses.
✨Tip Number 3
Show off your skills! Create a portfolio that highlights your experience with Outlook, PowerPoint, and event management. This can be a great conversation starter during interviews and will demonstrate your capabilities effectively.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Admin Coordinator
Some tips for your application 🫡
Show Off Your Organisational Skills: Make sure to highlight your ability to manage multiple diaries and stay organised. We want to see how you can juggle tasks and keep everything running smoothly, so share examples of your past experiences!
Be a Travel Guru: Since travel arrangements are a big part of the role, let us know about your experience in organising travel itineraries. Mention any global travel you've coordinated and how you handled different time zones like a pro!
Demonstrate Your IT Savvy: We love tech whizzes! Make sure to mention your skills with Outlook, PowerPoint, and any other systems you've used. If you've created presentations or managed expenses before, we want to hear about it!
Keep It Positive: A positive attitude is key for us at StudySmarter. In your application, show us how you stay calm under pressure and adapt to changing environments. We’re looking for someone who can bring enthusiasm to our team!
How to prepare for a job interview at PepsiCo
✨Master Your Diary Management Skills
Since diary ownership is a key part of the Admin Coordinator role, make sure to showcase your experience with managing multiple diaries. Prepare examples of how you've successfully prioritised and organised schedules in the past, especially in busy environments.
✨Show Off Your IT Proficiency
Be ready to discuss your skills in Outlook and PowerPoint, as well as any other relevant software. Consider bringing a portfolio of presentations or documents you've created to demonstrate your capabilities and attention to detail.
✨Demonstrate Your Calm Under Pressure
The interviewers will want to see how you handle pressure. Think of a time when you had to think on your feet or adapt to a sudden change. Share this story to illustrate your ability to stay composed and effective in a fast-paced environment.
✨Build Rapport with the Interviewers
Since collaboration is crucial for this role, focus on building a connection with your interviewers. Be personable and engage them in conversation. Show that you can work well with different personalities and are eager to contribute positively to the team.
