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- Tasks: Manage busy diaries, organise travel, and coordinate events for the sales team.
- Company: Join a dynamic team in a fast-paced environment with a focus on collaboration.
- Benefits: Gain valuable experience, develop your skills, and work in a supportive atmosphere.
- Why this job: Perfect for those who thrive under pressure and love multitasking in a vibrant office.
- Qualifications: Previous PA experience, strong IT skills, and a positive attitude are essential.
- Other info: Opportunity to build relationships across the business and grow your career.
The predicted salary is between 30000 - 42000 £ per year.
We’re on the lookout for a motivated, professional and confident Personal Assistant to join our UKBU team supporting the sales function. The right candidate will be someone who is highly organised, able to manage multiple diaries and work in a busy and sometimes pressurised environment. You’ll be able to stay calm under pressure and keep up in a fast-paced office environment with a positive attitude and willingness to get involved. This is a busy role where you will need to think on your feet, plan and effectively prioritise your workload. A positive attitude is absolutely essential. The team is looking for an enthusiastic PA who is a whizz at Outlook and PowerPoint and isn’t fazed by an ever-changing agenda!
Responsibilities
- Diary Ownership: Diary management is an important part of this role, diaries are extremely busy and ever changing. You will need to be very comfortable with Outlook as well as being able to multi-task, prioritise, negotiate and be persuasive.
- Travel Arrangements: You’ll be responsible for organising all travel arrangements for your direct managers, which may include global travel and you will be expected to pull together detailed travel itineraries to specific manager requirements, sometimes across multiple time zones. You will also be responsible for processing all expense claims on Concur for your managers.
- Events Management: This will include setting up and arranging internal meetings and all the necessary equipment. Your responsibilities can vary from setting up a team meeting to organising a whole function meeting/event. You are also expected to support the HQ events held at the Green Park office when support is requested.
- Collaboration: You will work with a number of PAs across the business and possibly sometimes across time zones, so you need to be able to work with different personalities and build strong relationships within this group.
- Systems: You will use your IT skills to pull together presentations, raise Purchase Orders and put forward Managers’ expenses, so being comfortable with systems would be a distinct advantage.
Qualifications
- Previous PA experience in a busy environment is essential (reporting to more than one manager).
- Ability to manage own workload, prioritise and think on your feet.
- Great attention to detail (especially when checking documents & diaries).
- Experience of co-ordinating and managing successful meetings and events.
- Ability to work with high integrity and confidence (will be exposed to sensitive information).
- Manage and prioritise several competing requests at a time.
- Experience of arranging travel for managers.
- Flexibility to adapt to a constantly changing environment.
- Ability to build strong relationships throughout the business.
- Strong computer skills on Outlook, PowerPoint, Word and Excel.
Personal Assistant in Reading employer: PepsiCo Deutschland GmbH
Contact Detail:
PepsiCo Deutschland GmbH Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant in Reading
✨Tip Number 1
Get your networking game on! Reach out to people in the industry, attend events, and connect with other PAs. You never know who might have a lead on a job or can give you insider info about a company.
✨Tip Number 2
Practice your interview skills! Mock interviews with friends or family can help you feel more confident. Focus on showcasing your organisational skills and how you handle pressure – that’s what they’re looking for!
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can leave a lasting impression. It shows you’re enthusiastic and professional, which is exactly what they want in a Personal Assistant.
✨Tip Number 4
Apply through our website! We’ve got loads of opportunities, and applying directly can sometimes give you an edge. Plus, it’s super easy to keep track of your applications this way!
We think you need these skills to ace Personal Assistant in Reading
Some tips for your application 🫡
Show Off Your Organisational Skills: Make sure to highlight your ability to manage multiple diaries and stay organised. We want to see how you can juggle tasks and keep everything running smoothly, so share examples of your past experiences!
Be a Travel Guru: Since travel arrangements are a big part of the role, let us know about your experience in organising travel itineraries. Mention any global travel you've coordinated and how you handled different time zones like a pro!
Demonstrate Your IT Savvy: We love tech-savvy candidates! Make sure to mention your skills with Outlook and PowerPoint, and any other systems you’ve used. If you’ve created presentations or managed expenses before, don’t hold back!
Keep It Positive and Engaging: A positive attitude is key for us at StudySmarter. When writing your application, let your enthusiasm shine through! We want to see that you’re excited about the role and ready to tackle challenges head-on.
How to prepare for a job interview at PepsiCo Deutschland GmbH
✨Master Your Diary Management Skills
Since diary ownership is a key part of the Personal Assistant role, make sure to showcase your organisational skills. Prepare examples of how you've successfully managed multiple diaries in the past, and be ready to discuss your approach to prioritising tasks under pressure.
✨Show Off Your IT Proficiency
Familiarity with Outlook and PowerPoint is essential for this position. Bring along any relevant examples of presentations you've created or travel itineraries you've organised. If you can, practice using these tools before the interview to demonstrate your confidence and competence.
✨Demonstrate Your Flexibility
The job requires someone who can adapt to a constantly changing environment. Be prepared to discuss situations where you've had to think on your feet or adjust plans quickly. Highlight your positive attitude and willingness to get involved, as this will resonate well with the team.
✨Build Rapport with Interviewers
As you'll be collaborating with various PAs and managers, it's important to show that you can build strong relationships. During the interview, engage with your interviewers, ask questions, and show genuine interest in their roles. This will help you stand out as a personable candidate who fits well within the team.
