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- Tasks: Coordinate exciting live events and support multiple teams to ensure smooth operations.
- Company: Join Peppermint Bars & Events, a multi-award-winning events and hospitality business.
- Benefits: Enjoy competitive pay, hybrid work, and perks like festival tickets and discounts.
- Why this job: Gain hands-on experience in the vibrant events industry and make unforgettable memories.
- Qualifications: Enthusiasm for events and strong organisational skills are key; training provided!
- Other info: Flexible working hours with opportunities for career growth and fun team socials.
The predicted salary is between 30000 - 42000 ÂŁ per year.
Join to apply for the Event Coordinator role at Peppermint Bars & Events.
Location: Hybrid (weekly office presence in Kennington, London) + Onsite festival work required.
Contract: Fixed Term: Fixed term contract 1st February 2026 – 1st October 2026 (40 hours per week) (potential to go permanent).
We’re seeking a motivated, proactive Event Coordinator to support our Staffing, Project, and Finance teams across a wide variety of live events. This role is essential in keeping projects organised, on schedule, and aligned with operational timelines.
You’ll handle key administrative and coordination tasks, work closely with multiple departments, and play a hands‑on role during onsite delivery at festivals and events. A positive attitude, strong organisational skills, and a willingness to learn are crucial. This is a fantastic opportunity to develop industry experience and contribute to exciting, high‑profile projects.
CORE ACCOUNTABILITIES
- Pre-Event Planning
- Build/maintain event packs (contact sheets, delivery schedules, site plans, H&S, Net Zero trackers) from supplied templates.
- Manage accreditation preparation and staff briefing pack collation for the Projects assigned.
- Liaise with suppliers for quotes and kit bookings to budget; raise POs once approved.
- Book accommodation/transport within agreed budgets; manage rooming lists and manifests.
- Calculate food numbers for crew and bar staff.
- Maintain trackers for kit, deliveries, POs, staff lists and timelines, so stakeholders have up‑to‑date info.
- Submit RAMs and H&S docs.
- Onsite Delivery (Office Manager Duties)
- Act as onsite office manager: set up office, keep filing tidy, manage radios/keys/hi‑vis sign‑in/out logs.
- Support and collaborate with Onsite Team.
- Assist with organising food and refreshments onsite.
- Coordinate Delivery and Collections of KITS.
- Update live rotas and time sheets, accreditation and crew catering/voucher logs current and distributed.
- Liaise with site management for any accreditation updates/issues.
- Run the comms log/office inbox and elevate blockers to the Project & Staffing Executive/PM.
- Act as a point of contact for Staffing Agencies onsite (Accreditation/Food vouchers/Ad Hoc tasks).
- Train and supervise the freelance Office Assistant.
- Assist with daily close‑out admin: Pleo receipts, credit card/petty cash logs, supplier timesheets, EOD reports.
- Finance & Admin
- Raise POs, process invoices/expenses, reconcile cards/receipts (Pleo/Paprika), keep supplier/staffing timesheets updated.
- Support supplier recon and simple budget trackers as directed by the Exec/Finance.
- Coordination & Communication
- Work closely with Project, Staffing, Stock and Finance to keep deliverables aligned.
- Maintain tidy shared folders/naming conventions; ensure latest schedules/trackers are circulated.
- Systems & Tools (Training Provided)
- Use Slack/Teams for remote‑first comms with quick updates to stakeholders.
- Weekly office attendance in Kennington required, with days agreed together with your manager.
- Onsite presence required throughout the summer season, with appropriate rest periods scheduled between projects.
- Evening and weekend work required during peak months (April–September).
- Accommodation, travel, and food covered when working away from home.
KNOWLEDGE / EXPERIENCE / SKILLS
We’ll provide full training, so experience is helpful but not required. What’s most important is your enthusiasm for the events industry and your eagerness to learn. You’ll work closely with the Project & Staffing Executive, who will support your growth and guide you through each stage of project delivery.
PERSONAL QUALIFICATIONS AND EDUCATION
- Willingness to learn and take on new projects.
- Confidence to work independently once briefed.
- Positive, enthusiastic, and determined mindset.
- Strong critical‑thinking and problem‑solving skills with excellent attention to detail.
- Computer literate, including Microsoft Excel, Word, and Outlook.
- Good organisational skills.
- Strong written and verbal communication.
- Ability to manage deadlines and prioritise workload.
- Ability to work across multiple projects simultaneously.
- Analytical approach to tasks.
PREFERRED
- Previous experience in the events industry or large‑scale events.
- 1–2 years’ experience in an administrative, project support, or coordination role within a fast‑paced environment.
VALUES REQUIRED
- Passion – We approach everything we do with enthusiasm and energy. We have fun while delivering excellence.
- Agility – We embrace change and new ideas, remaining flexible and innovative.
- Teamwork – We work together to achieve our goals, supporting each other and our customers.
- Customer Focus & Excellence – We go the extra mile to make a difference for our clients, partners, and teams.
COMPANY BENEFITS
- Company sick pay (10 days)
- 20 days holiday plus bank holidays and gifted birthday day off
- Medicash – dental care, optical treatments, physiotherapy etc.
- Employee assistance programme – counselling and support
- Discounts on shopping, travel, entertainment and dining
- Hybrid and remote working options
- Quarterly team socials
- Festival and sport event tickets/drink tokens
Event Coordinator employer: Peppermint Bars & Events
Contact Detail:
Peppermint Bars & Events Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event Coordinator
✨Tip Number 1
Network like a pro! Attend industry events, connect with fellow event enthusiasts, and don’t be shy about introducing yourself to potential employers. The more people you know, the better your chances of landing that Event Coordinator role.
✨Tip Number 2
Show off your organisational skills! Create a portfolio showcasing your past events or projects. Include photos, timelines, and any feedback you received. This will give employers a taste of what you can bring to the table.
✨Tip Number 3
Be proactive! If you see an event you’re interested in, reach out directly to the organisers. Express your enthusiasm and ask if they need any help. This could lead to valuable experience and even job opportunities.
✨Tip Number 4
Apply through our website! We love seeing applications from motivated candidates who are eager to join our team. Make sure to highlight your passion for events and your willingness to learn – it’s what we’re all about at Peppermint!
We think you need these skills to ace Event Coordinator
Some tips for your application 🫡
Show Your Passion: When writing your application, let your enthusiasm for the events industry shine through. We love candidates who are excited about what they do, so share why you want to be an Event Coordinator with us!
Tailor Your Application: Make sure to customise your CV and cover letter to highlight relevant experience and skills that match the job description. We want to see how your background aligns with our needs at Peppermint.
Be Organised: Just like in the role, organisation is key in your application. Keep your documents tidy, use clear headings, and ensure everything is easy to read. This will show us you have the right skills for the job!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, it shows you’re keen to join the Peppermint team!
How to prepare for a job interview at Peppermint Bars & Events
✨Know Your Events
Before the interview, dive deep into Peppermint's portfolio. Familiarise yourself with their major events like BST Hyde Park and Camp Bestival. This shows your genuine interest and helps you connect your experience to their projects.
✨Showcase Your Organisational Skills
Prepare examples of how you've managed multiple tasks or projects in the past. Highlight your ability to keep things organised and on schedule, as this is crucial for the Event Coordinator role.
✨Be Ready to Discuss Teamwork
Since teamwork is a core value at Peppermint, come prepared with stories that demonstrate your collaborative spirit. Talk about how you've worked with different departments or teams to achieve a common goal.
✨Ask Insightful Questions
Prepare thoughtful questions about the role and the company culture. Inquire about their approach to sustainability in events or how they handle challenges during peak seasons. This shows you're engaged and eager to contribute.
