Event Coordinator in Cardiff

Join to apply for the Event Coordinator role at Peppermint Bars & Events.

Location: Hybrid (weekly office presence in Kennington, London) + Onsite festival work required.

Contract: Fixed Term: 1st February 2026 – 1st October 2026 (40 hours per week) (potential to go permanent).

We’re seeking a motivated, proactive Event Coordinator to support our Staffing, Project, and Finance teams across a wide variety of live events. This role is essential in keeping projects organised, on schedule, and aligned with operational timelines.

You’ll handle key administrative and coordination tasks, work closely with multiple departments, and play a hands-on role during onsite delivery at festivals and events. A positive attitude, strong organisational skills, and a willingness to learn are crucial. This is a fantastic opportunity to develop industry experience and contribute to exciting, high-profile projects.

Peppermint is a multi-award-winning events and hospitality business, founded in 2003. We’re passionate about delivering first-class bars and drinks-led solutions to the UK’s biggest and best events and venues.

Our success is built on passion, innovation, teamwork, and sustainability, and as we continue to grow, we’re looking for an Event Coordinator who will play a key role in supporting our projects, ensuring smooth operations, and helping deliver exceptional experiences at some of the UK’s most exciting events.

• Pre-Event Planning: Build/maintain event packs (contact sheets, delivery schedules, site plans, H&S, Net Zero trackers) from supplied templates. Manage accreditation preparation and staff briefing pack collation for the Projects assigned. Liaise with suppliers for quotes and kit bookings to budget; raise POs once approved. Book accommodation/transport within agreed budgets; manage rooming lists and manifests. Calculate food numbers for crew and bar staff. Maintain trackers for kit, deliveries, POs, staff lists and timelines, so stakeholders have up-to-date info. Submit RAMs and H&S docs.
• Onsite Delivery (Office Manager Duties): Act as onsite office manager: set up office, keep filing tidy, manage radios/keys/hi-vis sign-in/out logs. Support and collaborate with Onsite Team. Assist with organising food and refreshments onsite. Coordinate Delivery and Collections of KITS. Update live rotas and time sheets, accreditation and crew catering/voucher logs current and distributed. Liaise with site management for any accreditation updates/issues. Run the comms log/office inbox and elevate blockers to the Project & Staffing Executive/PM. Act as a point of contact for Staffing Agencies onsite (Accreditation/Food vouchers/Ad Hoc tasks). Train and supervise the freelance Office Assistant. Assist with daily close-out admin: Pleo receipts, credit card/petty cash logs, supplier timesheets, EOD reports.
• Finance & Admin: Raise POs, process invoices/expenses, reconcile cards/receipts (Pleo/Paprika), keep supplier/staffing timesheets updated. Support supplier recon and simple budget trackers as directed by the Exec/Finance.
• Coordination & Communication: Work closely with Project, Staffing, Stock and Finance to keep deliverables aligned. Maintain tidy shared folders/naming conventions; ensure latest schedules/trackers are circulated.
• Systems & Tools (Training Provided): Use Slack/Teams for remote-first comms with quick updates to stakeholders. Weekly office attendance in Kennington required, with days agreed together with your manager. Onsite presence required throughout the summer season, with appropriate rest periods scheduled between projects. Evening and weekend work required during peak months (April–September). Accommodation, travel, and food covered when working away from home.

We’ll provide full training, so experience is helpful but not required. What’s most important is your enthusiasm for the events industry and your eagerness to learn. You’ll work closely with the Project & Staffing Executive, who will support your growth and guide you through each stage of project delivery.

• Willingness to learn and take on new projects.
• Confidence to work independently once briefed.
• Positive, enthusiastic, and determined mindset.
• Strong critical-thinking and problem-solving skills with excellent attention to detail.
• Computer literate, including Microsoft Excel, Word, and Outlook.
• Good organisational skills.
• Strong written and verbal communication.
• Ability to manage deadlines and prioritise workload.
• Ability to work across multiple projects simultaneously.
• Analytical approach to tasks.

• Previous experience in the events industry or large-scale events.
• 1–2 years’ experience in an administrative, project support, or coordination role within a fast-paced environment.

• Passion – We approach everything we do with enthusiasm and energy. We have fun while delivering excellence.
• Agility – We embrace change and new ideas, remaining flexible and innovative.
• Teamwork – We work together to achieve our goals, supporting each other and our customers.
• Customer Focus & Excellence – We go the extra mile to make a difference for our clients, partners, and teams.

Company sick pay (10 days) 20 days holiday plus...